Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THETA XI FRATERNITY IS A MEMBERSHIP ORGANIZATION COMPRISED OF UNDERGRADUATE AND ALUMNI MEMBERS THROUGH CHAPTERS, COLONIES, ALUMNI CLUBS, AND ALUMNI ASSOCIATIONS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE SUPREME AUTHORITY OF THE FRATERNITY IS THE NATIONAL CONVENTION. EACH CHAPTER, COLONY, ALUMNI CLUB AND ALUMNI ASSOCIATION IN GOOD STANDING IS ENTITLED TO A DELEGATE AT THE NATIONAL CONVENTION. DURING THE INTERIM BETWEEN NATIONAL CONVENTIONS, THE AUTHORITY TO ACT FOR THE FRATERNITY SHALL BE VESTED IN THE BOARD OF DIRECTORS KNOWN AS THE 'GRAND LODGE'. |
| FORM 990, PART VI, SECTION B, LINE 11 | THETA XI FRATERNITY PROCEDURES FOR PREPARATION OF AND INTERNAL APPROVAL OF FORM 990, INCLUDING ALL SCHEDULES, PRIOR TO ITS SUBMISSION TO THE INTERNAL REVENUE SERVICE SHALL CONSIST OF PREPARATION BY AN INDEPENDENT CERTIFIED PUBLIC ACCOUNTANT FOLLOWED BY REVIEW BY THE GRAND LODGE (BOARD OF DIRECTORS). |
| FORM 990, PART VI, SECTION B, LINE 12C | MONITORING AND ENFORCEMENT IS ESTABLISHED BY DISTRIBUTING THE CONFLICT OF INTEREST STATEMENT TO ALL GRAND LODGE DIRECTORS AT THEIR FIRST MEETING OF THE FISCAL YEAR OR FOLLOWING ELECTIONS. DISCUSSION AND QUESTIONS REGARDING THE POLICY ARE ADDRESSED PRIOR TO COLLECTING EXECUTED STATEMENTS FOR EACH DIRECTOR THAT IS THEN FILED FOR REFERENCE AND USE, AS NECESSARY. |
| FORM 990, PART VI, SECTION B, LINE 15 | THETA XI FRATERNITY'S POLICY ON COMPENSATION COMMITTEE IS AS FOLLOWS: ON AN ANNUAL BASIS, THE COMPENSATION COMMITTEE: - REVIEWS THE PERFORMANCE OF THE EXECUTIVE DIRECTOR BASED ON ACHIEVEMENTS AGAINST THE ESTABLISHED GOALS AND OVERALL PERFORMANCE. - THE COMMITTEE SEEKS THE INPUT OF THE BOARD OF TRUSTEES IN COMPLETING THIS REVIEW. - MAY REVIEW APPROPRIATE MARKET DATA ON COMPENSATION FOR EXECUTIVE DIRECTORS AT SIMILAR NOT-FOR-PROFIT ORGANIZATIONS, AS SUPPLIED AND ANALYZED BY THE COMPENSATION COMMITTEE CHAIR. - THE COMMITTEE DETERMINES ANY CHANGE IN COMPENSATION FOR THE EXECUTIVE DIRECTOR BASED ON: - JOB PERFORMANCE - FOUNDATION FINANCIAL RESOURCES AND SOUND BUDGET PRACTICES - AFFORDABILITY THE COMMITTEE HAS THE LATITUDE TO PROVIDE A CHANGE IN BASE PAY, A BONUS, A LUMP-SUM "MERIT" INCREASE, AN INCREASE IN ALLOWANCES, OR NON-CASH COMPENSATION. CONSIDERATION OF THE ANNUAL FRATERNITY BUDGET INCLUDES NOTICE TO THE BOARD OF TRUSTEES FOR CHANGES IN COMPENSATION OF ALL EMPLOYEES. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART XI, LINE 2C: | THETA XI FRATERNITY DOES HAVE A COMMITTEE THAT ASSUMES RESPONSIBILITY FOR OVERSIGHT OF THE REVIEW OF ITS FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT ACCOUNTANT. THIS PROCESS HAS NOT CHANGED FROM THE PRIOR YEAR. |
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