Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 3 | THE ORGANIZATION HAS DELEGATED CONTROL OVER MANAGEMENT DUTIES TO LEADING EDGE GOVERNMENT RELATIONS. LEADING EDGE PROVIDED FINANCE AND ADMINISTRATION; MEMBERSHIP RECRUITMENT AND RETENTION; COMMUNICATIONS AND PUBLICATIONS; MEDIA, PUBLIC AND INDUSTRY RELATIONS; AND GOVERNMENT RELATIONS. THE ORGANIZATION'S EXECUTIVE DIRECTOR, KEVIN MONOCO, IS EMPLOYED AND COMPENSATED BY LEADING EDGE GOVERNMENT RELATIONS. DURING 2014, THE ORGANIZATION PAID $87,000 TO LEADING EDGE FOR ITS' MANAGEMENT SERVICES. |
| FORM 990, PART VI, SECTION A, LINE 4 | THE BYLAWS OF THE ORGANIZATION WERE AMENDED IN JUNE 2014. SIGNIFICANT CHANGES TO THE BYLAWS ARE SUMMARIZED BELOW. THE ANNUAL DUES AND SPECIAL ASSESSMENTS ARE NOW DETERMINED BY A MAJORITY VOTE OF THE BOARD OF DIRECTORS. PREVIOUSLY, 10 AFFIRMATIVE VOTES WERE REQUIRED. MEMBERSHIP TERMINATION OR SUSPENSION IS NOW DETERMINED BY A MAJORITY VOTE OF THE BOARD OF DIRECTORS. PREVIOUSLY, 10 AFFIRMATIVE VOTES WERE REQUIRED. THE ASPHALT CEMENT SUPPLIERS BOARD REPRESENTATIVE IS NOW DETERMINED BY A VOTE OF THAT MEMBERSHIP CATEGORY. PREVIOUSLY, THE ASPHALT CEMENT SUPPLIERS SERVED ON THE BOARD IN A ROTATING, ALPHABETICAL FASHION. THE EXECUTIVE COMMITTEE WAS EXPANDED TO INCLUDE SIX MEMBERS, RATHER THAN FIVE. THE POSITION OF SECRETARY/TREASURER WAS SEPERATED INTO TWO POSITIONS - A SECRETARY AND A TREASURER. THE PRESIDENT WAS GIVEN THE ADDITIONAL RESPONSIBILITY OF APPOINTING THE CHAIRPERSON AND MEMBERS OF THE FOLLOWING COMMITTEES: THE ENVIRONMENTAL COMMITTEE, THE CONSTRUCTION COMMITTEE, THE TECHNICAL COMMITTEE, THE PROMOTION COMMITTEE, AND THE SCHOLARSHIP COMMITTEE. THE NEW BYLAWS DESCRIBE THE RESPONSIBILITIES OF EACH OF THESE COMMITTEES. ADDITIONALLY, THE PRESIDENT WAS GIVEN THE AUTHORITY TO ESTABLISH AD HOC COMMITTTEES. THE PRESIDENT CAN NO LONGER ACT WITH THE FULL AUTHORITY OF THE EXECUTIVE COMMITTEE BETWEEN EXECUTIVE COMMITTEE MEETINGS. THE SECRETARY'S RESPONSIBILITIES ARE NOW DETAILED IN THE BYLAWS AS FOLLOWS. THE SECRETARY SHALL BE RESPONSIBLE FOR KEEPING ACCURATE MINUTES OF BOARD MEETINGS, KEEPING A RECORD OF THE APPOINTMENT OF ALL COMMITTEES OF THE BOARD, KEEPING A PERMANENT RECORD OF ATTENDANCE, TERMS AND COMMITTEE ASSIGNMENTS, AND ALL REPORTS AND DOCUMENTS RELATED TO BOARD ACTIVITIES. THE TREASURER'S RESPONSIBILITIES ARE NOW DETAILED IN THE BYLAWS AS FOLLOWS. THE TREASURER SHALL OVERSEE THE DEVELOPMENT AND EXECUTION OF THE ANNUAL BUDGET, INCLUDING BUT NOT LIMITED TO THE REVIEW OF INCOME, INVESTMENTS AND SPENDING, AUTHORIZE EXPENDITURES IN ACCORDANCE WITH THE GUIDANCE AND DIRECTION OF THE PRESIDENT, AND ASSIST THE BOARD IN CARRYING OUT ITS FIDUCIARY RESPONSIBILITIES. ADDITIONAL RESPONSIBILITIES WERE GIVEN TO THE EXECUTIVE DIRECTOR AS FOLLOWS. THE EXECUTIVE DIRECTOR SHALL SUPERVISE AND MANAGE ALL ASSOCIATION STAFF, AND RECOMMEND CANDIDATES FOR OTHER STAFF POSITIONS WITH THE ASSOCIATION. |
| FORM 990, PART VI, SECTION A, LINE 6 | ALL CLASSES OF MEMBERSHIP EITHER ELECT OR APPOINT REPRESENTATIVES TO THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 7A | MEMBERSHIP IN THE ASSOCIATION FALLS INTO 5 CATEGORIES AS FOLLOWS: HOT MIX ASPHALT PRODUCERS, HOT MIX ASPHALT PRODUCER-CONTRACTORS, INSTALLATION CONTRACTORS, ASPHALT CEMENT SUPPLIERS, AND ASSOCIATE MEMBERS. THE HMA PRODUCERS APPOINT ONE PERSON FROM THEIR ORGANIZATION TO REPRESENT THEM ON THE BOARD. HMA PRODUCERS WITH SEVEN OR MORE PLANTS HAVE THE OPTION OF TWO VOTING MEMBERS ON THE BOARD IF THEY SO CHOOSE. ALL MEMBERS IN THE INSTALLATION, ASPHALT CEMENT SUPPLIERS, AND ASSOCIATE MEMBER CATEGORIES VOTE FOR THEIR CATEGORIES REPRESENTATIVE(S) ON THE BOARD. |
| FORM 990, PART VI, SECTION B, LINE 11 | PRIOR TO FILING, FORM 990 IS EMAILED TO BOARD MEMBERS FOR REVIEW, REQUESTING THEIR COMMENTS, QUESTIONS AND APPROVAL. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE ORGANIZATION REGULARLY AND CONSISTENTLY MONITORS AND ENFORCES ITS' CONFLICT OF INTEREST POLICY BY REQUIRING ALL COVERED PERSONS TO PROMPTLY AND FULLY DISCLOSE ALL MATERIAL FACTS OF EVERY ACTUAL OR POTENTIAL CONFLICT OF INTEREST (1)EXISTING AT THE TIME HE/SHE BECOMES A COVERED PERSON (2) THAT ARISES WHILE HE/SHE IS A COVERED PERSON, AT THE TIME SUCH ACTUAL OR POTENTIAL CONFLICTS ARISES; AND (3) ANNUALLY THROUGH THE ANNUAL CONFLICT OF INTEREST QUESTIONAIRE. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE ORGANIZATION DOES NOT COMPENSATE THE EXECUTIVE DIRECTOR DIRECTLY, INSTEAD HE IS COMPENSATED FROM THE MANAGEMENT COMPANY, LEADING EDGE GOVERNMENT RELATIONS. THEREFORE THERE IS NO PROCESS FOR DETERMINING THE COMPENSATION OF THE EXECUTIVE DIRECTOR. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART XI, LINE 2C | THE PROCESS OF OVERSEEING THE AUDIT AND SELECTING THE INDEPENDENT ACCOUNTANT HAS NOT CHANGED DURING THE YEAR. |
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