Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 4 | THE BYLAWS WERE CHANGED ON 6/19/2013 TO ELIMINATE THE JNL MEMBERSHIP CLASS AND TO MAKE THE JNL MEMBERSHIP A SUB CLASSIFICATION OF THE J MEMBERSHIP CLASS. |
| FORM 990, PART VI, SECTION A, LINE 6 | CANOE BROOK COUNTRY CLUB WAS INCORPORATED AS A MEMBERSHIP ORGANIZATION. |
| FORM 990, PART VI, SECTION A, LINE 7A | EACH PROPRIETARY MEMBER, ALSO KNOWN AS CLASS A MEMBERS, HAS THE OPPORTUNITY TO VOTE FOR TRUSTEES AT THE ANNUAL MEETING BY BALLOT CAST IN PERSON OR BY PROXY. ONLY MEMBERS IN CLASS "A" WHO ARE IN GOOD STANDING SHALL HAVE THE RIGHT TO VOTE OR HOLD OFFICE EXCEPT AS PROVIDED IN SECTION 4.7 OF THE BY-LAWS. SECTION 4.7 STATES THAT AT THE MEETING IMMEDIATELY AFTER THE ANNUAL MEETING IN EACH YEAR THE TRUSTEES SHALL ELECT A PRESIDENT, VICE PRESIDENT, SECRETARY AND A TREASURER WHO SHALL HOLD OFFICE FOR ONE YEAR AND UNTIL THE ELECTION OF THEIR SUCCESSORS. ALL OF SUCH OFFICERS SHALL BE MEMBERS OF THE BOARD EXCEPT THE SECRETARY WHO NEED NOT BE A BOARD MEMBER. THE TRUSTEES, AT THE FIRST MEETING OF THE BOARD FOLLOWING THE ANNUAL MEETING, APPOINT A COMMITTEE OF THREE MEMBERS TO BE KNOWN AS THE NOMINATING COMMITTEE WHO SHALL SERVE FOR A PERIOD OF ONE YEAR. THE DUTY OF THE NOMINATING COMMITTEE SHALL BE TO NOMINATE CANDIDATES FOR TRUSTEES ON THE BOARD TO BE ELECTED BY THE PROPRIETARY MEMBERS AT THE ANNUAL MEETING AND CANDIDATES FOR VACANCIES IN THE OFFICE OF TRUSTEE TO BE FILLED BY THE BOARD. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE DECISIONS OF THE GOVERNING BODY THAT ARE SUBJECT TO APPROVAL BY MEMBERS ARE AS FOLLOWS: THE AFFIRMATIVE VOTE OR WRITTEN CONSENT OF TWO-THIRDS OF ALL PROPRIETARY MEMBERS SHALL BE REQUISITE FOR: 1) THE MORTGAGE OF ANY PROPERTY OF THE CLUB. 2) THE DISTRIBUTION OF A SUBSTANTIAL PORTION OF THE MONIES OR ASSETS OF THE CLUB, EXCEPT AS PART OF NORMAL CLUB OPERATIONS. 3) THE AMENDMENT OF THE CERTIFICATE OF INCORPORATION. 4) THE DISSOLUTION OF THE CLUB. IN THE CASE OF A SALE OF ANY LANDS OF THE CLUB, AN AFFIRMATIVE VOTE OR WRITTEN CONSENT OF EIGHTY-FIVE PERCENT OF ALL PROPRIETARY MEMBERS SHALL BE REQUIRED. |
| FORM 990, PART VI, SECTION B, LINE 11 | WE HAVE ENGAGED AN OUTSIDE ACCOUNTING FIRM TO PREPARE OUR FORM 990. ONCE THE FORM IS PREPARED, AN ELECTRONIC COPY OF FORM 990 IS SUBMITTED TO THE FINANCE COMMITTEE FOR REVIEW PRIOR TO FILING WITH THE IRS. |
| FORM 990, PART VI, SECTION B, LINE 12C | MEMBERS OF THE BOARD OF TRUSTEES, OFFICERS AND THE GENERAL MANAGER, COLLECTIVELY REFERRED TO AS THE "MANAGEMENT PERSONS" MUST NOT ACT IN THEIR PERSONAL INTERESTS, OR IN THE INTEREST OF OTHERS, WITH RESPECT TO CLUB AFFAIRS, BUT MUST ACT EXCLUSIVELY IN THE INTEREST OF THE CLUB. EACH MANAGEMENT PERSON SHALL ANNUALLY SIGN A STATEMENT WHICH AFFIRMS THAT SUCH PERSON: A) HAS RECEIVED A COPY OF THE CONFLICT-OF-INTEREST POLICY B) HAS READ AND UNDERSTANDS THE POLICY C) HAS AGREED TO COMPLY WITH THE POLICY A CONFLICT-OF-INTEREST MAY OCCUR WHEN A MANAGEMENT PERSON IS INFLUENCED IN HIS OR HER DECISION-MAKING BY PERSONAL, BUSINESS, FINANCIAL OR OTHER FACTS NOT SOLELY RELATED TO TEH CLUB'S BEST INTEREST. PRIOR TO THE COMMENCEMENT OF ANY NEGOTIATIONS WITH RESPECT TO A PROPOSED TRANSACTION INVOLVING A MANAGEMENT PERSON WITH A FINANCIAL INTEREST IN TH EPROPOSED TRANSACTION (THE "INTERESTED PARTY"), THE INTERESTED PARTY MUST MAKE FULL DISCLOSURE, TO THE BEST OF HIS OR HER KNOWLEDGE, OF ANY DUAL INTEREST IN THE PROPOSED TRANSACTION BY SUBMITTING A REPORT TO THE PROPOSED TRANSACTION OR ARRANGEMENT MAY OR MAY NOT BE IN THE BEST INTEREST OF THE CLUB. AFTER DISCLOSURE OF THE FINANCIAL INTEREST AND ALL MATERIAL FACTS TO THE BOARD OR EXECUTIVE COMMITTEE, THE INTERESTED PARTY SHALL DEPART THE BOARD OR EXECUTIVE COMMITTEE MEETING WHICH THE DETERMINATION OF A CONFLICT-OF-INTERERST IS DISCUSSED AND VOTED UPON. THE BOARD OR EXECUTIVE COMMITTEE, EXCLUDING ANY INTERESTED PARTY, SHALL DECIDE IF A CONFLICT-OF-INTEREAST EXISTS. THE MINUTES OF THE BOARD OR EXECUTIVE COMMITTEE MEETING, DURING WHICH A POTENTIAL OR ACTUAL CONFLICT-OF-INTEREST WAS DISCUSSED SHALL CONTAIN: A) THE NAME OF THE MANAGEMENT PERSON WHO DISCLOSED AN ACTUAL OR POTENTIAL CONFLICT-OF-INTEREST OR OTHERWISE WAS FOUND TO HAVE A CONFLICT-OF-INTEREST; B) THE NATURE OF THE CONFLICT-OF-INTEREST; C) ANY ACTION TAKEN TO DETERMINE WHETHER A CONFLICT-OF-INTEREST WAS PRESENTED AND THE DECISION OF THE BOARD OR EXECUTIVE COMMITTEE AS TO WHETHER A CONFLICT-OF-INTEREST EXISTED; AND A DECISION AS TO WHETHER THE TRANSACTION WAS APPROVED NOTWITHSTANDING THE CONFLICT; AND D) THE NAMES OF THE PERSONS WHO WERE PRESENT FOR DISCUSSIONS AND VOTES RELATING TO THE TRANSACTION OR ARRANGMENT, INCLUDING A RECORD OF ANY VOTES TAKEN IN CONSIDERATION THEREWITH. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE CLUB PRESIDENT DETERMINES COMPENSATION FOR THE CHIEF OPERATING OFFICER AND THE CHIEF OPERATING OFFICER DETERMINE COMPENSATION FOR OTHER TOP MANAGEMENT OFFICIALS AND KEY EMPLOYEES OF THE ORGANIZATION. THE AMOUNTS OF COMPENSATION PAID IS DOCUMENTED IN THE EMPLOYEES FILE. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE CLUB MAKES ITS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE. THE RETURN IS POSTED ON GUIDESTAR.ORG AND OTHER SIMILAR TYPES OF WEBSITES. IN ADDITION, THE FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY, FORM 990, FORM 1023, AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST AT 1108 MORRIS TURNPIKE, SUMMIT, NJ 07901-0240. |
| FORM 990, PART XI, LINE 9: | DECREASE IN PROPRIETARY CERTIFICATES AND CAPITAL ASSESSMENT BONDS -340,000. DECREASE IN NON-PROPRIETARY CERTIFICATES -191,450. |
| FORM 990, PART XII, LINE 2C: | THE ORGANIZATION HAS A COMMITTEE THAT ASSUMES RESPONSIBILITY FOR OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT ACCOUNTANTS. THIS PROCESS HAS NOT CHANGED FROM THE PRIOR YEAR. |
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