Department of the Treasury Internal Revenue Service
Public Charity Status and Public Support
Complete if the organization is a section 501(c)(3) organization or a section
4947(a)(1) nonexempt charitable trust.
Attach to Form 990 or Form 990-EZ. See separate instructions. Information about Schedule A (Form 990 or 990-EZ) and its instructions is at www.irs.gov/form990.
OMB No. 1545-0047
2013
Open to Public Inspection
Name of the organization
WESTCHESTER PUTNAM SCHOOL BOARD ASSOC
Employer identification number
13-3190694
Part I
Reason for Public Charity Status
(All organizations must complete this part.) See instructions.
The organization is not a private foundation because it is: (For lines 1 through 11, check only one box.)
1
2
3
4
5
section 170(b)(1)(A)(iv). (Complete Part II.)
6
7
8
9
receipts from activities related to its exempt functions—subject to certain exceptions, and (2) no more than 331/3% of
its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses
acquired by the organization after June 30, 1975. See section 509(a)(2). (Complete Part III.)
10
11
e
By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1) or section 509(a)(2).
f
If the organization received a written determination from the IRS that it is a Type I, Type II, or Type III supporting organization, check this box
..................................................
g
Since August 17, 2006, has the organization accepted any gift or contribution from any of the following persons?
(i) A person who directly or indirectly controls, either alone or together with persons described in (ii)
Yes
No
and (iii) below, the governing body of the supported organization?
................
11g(i)
(ii)
A family member of a person described in (i) above?
......................
11g(ii)
(iii)
A 35% controlled entity of a person described in (i) or (ii) above?
................
11g(iii)
h
Provide the following information about the supported organization(s).
(i) Name of supported organization
(ii) EIN
(iii) Type of organization (described on lines 1- 9 above or IRC section (see instructions))
(iv) Is the organization in col. (i) listed in your governing document?
(v) Did you notify the organization in col. (i) of your support?
(vi) Is the organization in col. (i) organized in the U.S.?
(vii) Amount of monetary support
Yes
No
Yes
No
Yes
No
Total
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990EZ.
Cat. No. 11285F
Schedule A (Form 990 or 990-EZ) 2013
Schedule A (Form 990 or 990-EZ) 2013
Page 2
Part II
Support Schedule for Organizations Described in Sections 170(b)(1)(A)(iv) and 170(b)(1)(A)(vi) (Complete only if you checked the box on line 5, 7, or 8 of Part I or if the
organization failed to qualify under Part III. If the organization fails to
qualify under the tests listed below, please complete Part III.)
Section A. Public Support
Calendar year (or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") ....
175,025
178,785
191,745
185,897
185,897
917,349
2
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.......
3
The value of services or facilities furnished by a governmental unit to the organization without charge..
4
Total. Add lines 1 through 3
175,025
178,785
191,745
185,897
185,897
917,349
5
The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included
on line 1 that exceeds 2% of the amount shown on line 11, column (f)..
6
Public support. Subtract line 5 from line 4.
917,349
Section B. Total Support
Calendar year
(or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
7
Amounts from line 4..
175,025
178,785
191,745
185,897
185,897
917,349
8
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources...
906
343
329
355
230
2,163
9
Net income from unrelated business activities, whether or not the business is regularly carried on..
10
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)..
8,000
8,000
11,266
11,994
39,260
11
Total support (Add lines 7 through 10).
958,772
12
Gross receipts from related activities, etc. (see instructions)
..................
12
154,179
13
First five years.
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.................................................
Section C. Computation of Public Support Percentage
14
Public support percentage for 2013 (line 6, column (f) divided by line 11, column (f))
.........
14
95.680 %
15
Public support percentage for 2012 Schedule A, Part II, line 14
...............
15
96.710 %
16a
33 1/3% support test—2013.
If the organization did not check the box on line 13, and line 14 is 33 1/3% or more, check this box
and stop here. The organization qualifies as a publicly supported organization
.......................
b
33 1/3% support test—2012.
If the organization did not check a box on line 13 or 16a, and line 15 is 33 1/3% or more, check this
box and stop here. The organization qualifies as a publicly supported organization
.....................
17a
10%-facts-and-circumstances test—2013.
If the organization did not check a box on line 13, 16a, or 16b, and line 14
is 10% or more, and if the organization meets the "facts-and-circumstances" test, check this box and stop here. Explain
in Part IV how the organization meets the "facts-and-circumstances" test. The organization qualifies as a publicly supported
organization
.....................................................
b
10%-facts-and-circumstances test—2012.
If the organization did not check a box on line 13, 16a, 16b, or 17a, and line
15 is 10% or more, and if the organization meets the "facts-and-circumstances" test, check this box and stop here.
Explain in Part IV how the organization meets the "facts-and-circumstances" test. The organization qualifies as a publicly supported organization
................................................
18
Private foundation.
If the organization did not check a box on line 13, 16a, 16b, 17a, or 17b, check this box and see
instructions
.....................................................
Schedule A (Form 990 or 990-EZ) 2013
Schedule A (Form 990 or 990-EZ) 2013
Page 3
Part III
Support Schedule for Organizations Described in Section 509(a)(2) (Complete only if you checked the box on line 9 of Part I or if the organization
failed to qualify under Part II. If the organization fails to qualify under
the tests listed below, please complete Part II.)
Section A. Public Support
Calendar year (or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") .
2
Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose......
3
Gross receipts from activities that are not an unrelated trade or business under section 513..
4
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf...
5
The value of services or facilities furnished by a governmental unit to the organization without charge..
6
Total. Add lines 1 through 5.
7a
Amounts included on lines 1, 2, and 3 received from disqualified persons...
b
Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year.
c
Add lines 7a and 7b..
8
Public support (Subtract line 7c from line 6.)
Section B. Total Support
Calendar year (or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
9
Amounts from line 6...
10a
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
b
Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975.
c
Add lines 10a and 10b.
11
Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on.
12
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)
..
13
Total support. (Add lines 9, 10c, 11, and 12.)..
14
First five years.
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.............................................
Section C. Computation of Public Support Percentage
15
Public support percentage for 2013 (line 8, column (f) divided by line 13, column (f))
.........
15
16
Public support percentage from 2012 Schedule A, Part III, line 15
...............
16
Section D. Computation of Investment Income Percentage
17
Investment income percentage for 2013 (line 10c, column (f) divided by line 13, column (f))
......
17
18
Investment income percentage from 2012 Schedule A, Part III, line 17
.............
18
19a
33 1/3% support tests—2013.
If the organization did not check the box on line 14, and line 15 is more than 33 1/3%, and line 17 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
........
b
33 1/3% support tests—2012.
If the organization did not check a box on line 14 or line 19a, and line 16 is more than 33 1/3% and line 18 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
.....
20
Private foundation.
If the organization did not check a box on line 14, 19a, or 19b, check this box and see instructions
.....
Schedule A (Form 990 or 990-EZ) 2013
Schedule A (Form 990 or 990-EZ) 2013
Page 4
Part IV
Supplemental Information.
Provide the explanations required by Part II, line 10; Part II, line 17a or 17b; and Part III, line 12. Also complete this part for any additional information. (See instructions).
Facts And Circumstances Test
Explanation
Schedule A (Form 990 or 990-EZ) 2013
Additional Data
Software ID:
Software Version:
-
TIN:
SCHEDULE O (Form 990 or 990-EZ)
Department of the Treasury Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at
www.irs.gov/form990.
OMB No. 1545-0047
2013
Open to Public Inspection
Name of the organization
WESTCHESTER PUTNAM SCHOOL BOARD ASSOC
Employer identification number
13-3190694
Return Reference
Explanation
FORM 990, PART I, LINE 1:
SINCE ITS FOUNDING IN 1962, THE WESTCHESTER PUTNAM SCHOOL BOARDS ASSOCIATION (WPSBA) HAS SERVED SCHOOL BOARD MEMBERS BY SUPPORTING THEIR ROLE AS EDUCATION LEADERS IN THEIR COMMUNITIES AND THE REGION. BOARD OF EDUCATION MEMBERS ARE UNPAID, ELECTED LOCAL OFFICIALS WHO OVERSEE AND SET POLICY FOR A PUBLIC SCHOOL DISTRICT'S AFFAIRS, PERSONNEL, FINANCES AND PROPERTIES. WPSBA WORKS TO IMPROVE THE EFFECTIVENESS OF SCHOOL BOARDS AND ENHANCES OUR SCHOOL DISTRICTS BY PROVIDING MEMBERS WITH INFORMATIVE PROGRAMS ON EDUCATION, PUBLIC POLICY AND BOARD DEVELOPMENT AS WELL AS TRAINING WORKSHOPS, DATA RESOURCE AND ADVOCACY AND NETWORKING OPPORTUNITIES. TO FURTHER SUPPORT BOARDS OF EDUCATION, WPSBA OFFERS TRAINING, SUPPORT AND NETWORKING FOR DISTRICT CLERKS IN MEMBER DISTRICTS. THE ASSOCIATION ALSO SERVES A KEY ROLE BY COLLABORATING WITH OTHER LOCAL, STATE AND NATIONAL EDUCATIONAL AND CHILD-FOCUSED ORGANIZATIONS. WPSBA IS A MEMBER-DRIVEN 501(C)3 ORGANIZATION THAT IS FINANCED PRIMARILY THROUGH SCHOOL DISTRICT MEMBERSHIP DUES. SIXTEEN SCHOOL BOARD MEMBERS SERVE ON THE EXECUTIVE BOARD. THE IMMEDIATE PAST PRESIDENT, TWO AREA SUPERINTENDENTS OF SCHOOLS, THE DIRECTOR OF THE WESTCHESTER-EAST PUTNAM REGION PTA, AND THE REGIONAL DIRECTOR FOR THE NEW YORK STATE SCHOOL BOARDS ASSOCIATION (NYSSBA) SERVE AS LIAISONS TO THE WPSBA BOARD. THE DAY-TO-DAY OPERATIONS ARE MANAGED BY THE EXECUTIVE DIRECTOR AND AN EXECUTIVE ASSISTANT. ALL MEMBER SCHOOL BOARDS ARE INVITED TO APPOINT A MEMBER OF THEIR BOARD TO SERVE AS A WPSBA LIAISON AND/OR A LEGISLATIVE ADVOCACY COMMITTEE REPRESENTATIVE. SCHOOL BOARD MEMBERS MAY ALSO PARTICIPATE ON OUR STANDING COMMITTEES.
FORM 990, PART III, LINE 1:
DESCRIPTION OF ORGANIZATION MISSION: THE MISSION OF THE WESTCHESTER PUTNAM SCHOOL BOARDS ASSOCIATION IS TO PROVIDE LEADERSHIP AND SUPPORT FOR OUR MEMBER DISTRICTS. IN THIS ROLE WPSBA WILL: -PROMOTE EFFECTIVE SCHOOL DISTRICT GOVERNANCE AND BOARD GOVERNANCE THROUGH TRAINING AND EDUCATION. -FACILITATE COMMUNICATION AND THE SHARING OF INFORMATION. -SERVE AS A RESOURCE ON PUBLIC EDUCATION POLICY ISSUES. -ADVOCATE FOR LEGISLATION THAT SUPPORTS PUBLIC EDUCATION. -FOSTER RELATIONSHIPS WITH ORGANIZATIONS THAT SHARE COMMON INTERESTS AND GOALS.
FORM 990, PART VI, SECTION A, LINE 6
THE ASSOCIATION SHALL HAVE ONE CLASS OF MEMBERS. ANY PUBLIC BOARD OF EDUCATION IN WESTCHESTER OR PUTNAM COUNTY MAY BECOME A MEMBER OF THE ASSOCIATION AT ANY TIME BY PAYING THE ASSOCIATION'S SCHEDULED ANNUAL DUES.
FORM 990, PART VI, SECTION A, LINE 7A
A MEETING OF THE MEMBERS ENTITLED TO VOTE SHALL BE HELD FOR THE ELECTION OF DIRECTORS.
FORM 990, PART VI, SECTION B, LINE 11
WESTCHESTER PUTNAM SCHOOL BOARD ASSOCIATION HAS ITS FORM 990 PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. WHEN THE FORM 990 HAS BEEN PREPARED, REVIEWED BY MANAGEMENT AND IS READY TO BE FILED WITH THE INTERNAL REVENUE SERVICE, IT IS ELECTRONICALLY SENT TO THE BOARD MEMBERS OF THE ORGANIZATION FOR ANY COMMENTS. ANY COMMENTS ARE THEN GROUPED, SUMMARIZED AND PROVIDED TO THE OUTSIDE ACCOUNTANTS. EACH ISSUE IS DOCUMENTED AND ADDRESSED UNTIL THE RETURN IS FINALIZED AND APPROVED FOR FILING.
FORM 990, PART VI, SECTION B, LINE 12C
THE CONFLICT OF INTEREST POLICY APPLIES TO EMPLOYEES, BOARD MEMBERS AND OFFICERS. THE ORGANIZATION REGULARLY AND CONSISTENTLY MONITORS AND ENFORCES THE POLICY. ANNUAL DISCLOSURE STATEMENTS ARE REQUIRED. IF THE GOVERNING BOARD OR COMMITTEE HAS REASONABLE CAUSE TO BELIEVE A MEMBER HAS FAILED TO DISCLOSE ACTUAL OR POSSIBLE CONFLICTS OF INTEREST, IT SHALL INFORM THE MEMBER OF THE BASIS FOR SUCH BELIEF AND AFFORD THE MEMBER AN OPPORTUNITY TO EXPLAIN THE ALLEGED FAILURE TO DISCLOSE. IF, AFTER HEARING THE MEMBER'S RESPONSE AND AFTER MAKING FURTHER INVESTIGATION AS WARRANTED BY THE CIRCUMSTANCES, THE GOVERNING BOARD OR COMMITTEE DETERMINES THE MEMBER HAS FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, IT SHALL TAKE APPROPRIATE DISCIPLINARY AND CORRECTIVE ACTION.
FORM 990, PART VI, SECTION B, LINE 15A
EXECUTIVE DIRECTOR COMPENSATION: THE WESTCHESTER PUTNAM SCHOOL BOARDS ASSOCIATION (WPSBA) EXECUTIVE COMMITTEE MAKES A RECOMMENDATION TO THE WPSBA BOARD OF DIRECTORS BASED ON FINANCIAL DATA, COMPARABLE POSITION SALARY SURVEY, AND THE RESULTS OF EXECUTIVE DIRECTOR EVALUATION. THE BOARD'S VOTE IS RECORDED IN THE MINUTES OF THE MEETING. A SALARY LETTER IS ISSUED EACH YEAR REFLECTING ANY COMPENSATION OR BENEFIT CHANGES. THIS PROCESS TAKES PLACE ANNUALLY. A COMPENSATION MEMO WAS ISSUED TO THE EXECUTIVE DIRECTOR ON SEPTEMBER 26, 2013. EACH SPRING, THE WPSBA EXECUTIVE COMMITTEE REVIEWS THE WPSBA ELECTRONIC EXECUTIVE DIRECTOR EVALUATION FORM TO ENSURE IT REFLECTS THE GOALS AND PRIORITIES FOR THE PAST YEAR, AND MAKE REVISIONS AS NEEDED. THE SURVEY IS THEN DISTRIBUTED TO THE 16 VOTING MEMBERS OF THE BOARD OF DIRECTORS USING THE SURVEY MONKEY SOFTWARE. THE EVALUATION INCLUDES BOTH MULTIPLE CHOICE QUESTIONS AND NARRATIVE COMMENTS. THE EXECUTIVE COMMITTEE REVIEWS THE EVALUATIONS AND DETERMINES A RECOMMENDATION FOR COMPENSATION. THAT RECOMMENDATION ALONG WITH THE EVALUATION DATA ARE PRESENTED TO THE BOARD OF DIRECTORS IN AN EXECUTIVE SESSION. THE BOARD OF DIRECTORS VOTES ON THE COMPENSATION FOR THE UPCOMING YEAR.
FORM 990, PART VI, SECTION C, LINE 19
THE ORGANIZATION MAKES ITS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE BY POSTING IT ON GUIDESTAR.ORG. IN ADDITION, THE FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY, ARTICLES OF INCORPORATION AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST AT OR BY CALLING THE ORGANIZATION DIRECTLY.
FORM 990, PART XII, LINE 2C:
THE ORGANIZATION'S EXECUTIVE DIRECTOR AND AUDIT COMMITTEE ASSUME THE RESPONSIBILITY FOR OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS. THE EXECUTIVE BOARD SELECTS THE INDEPENDENT ACCOUNTANT AT THE ANNUAL BOARD MEETING. THIS PROCESS DID NOT CHANGE FROM THE PRIOR YEAR.
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.