Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| Form 990, Part VI | There shall be an Executive Committee comprised of the Chair of the Board, the Chair-Elect, the Vice Chair, the Treasurer, the Secretary, and the immediate Past Chair. This committee may be called into meeting at any time by the Chair, or in his or her absence by any member of this committee for study and discussion of any subject prior to a meeting of the Board of Directors, and in the interim between regular meetings of the Board, and in such instances when time and other extenuating circumstances prohibit a meeting of the entire Board, may perform the duties which would ordinarily come before that body. The committee shall prepare a proposed budget including revenue and expenses and shall present same to the Board of Directors for their consideration preceding the annual meeting. All discussions and/or action taken by the Executive Committee, whether or not it be in the nature of a definite commitment, must be approved and confirmed by the Board of Directors, even though such action or commitment has already been made by the Executive Committee. |
| Form 990, Part VI, Section A, line 6 | The Organization's members are comprised of any person, association, corporation, partnership or estate having an interest in the objectives of the organization. |
| Form 990, Part VI, Section A, line 7a | Annually a notice of vacancies to the Board of Directors for the coming year is to be published in the Chamber Progress Magazine requesting nominations from the general membership. Nominations may be submitted to the office of the corporation in writing by any member on or before the 15th day of November. Prior to November 15th, the President shall appoint five members in good standing to serve on a Nominating Committee. The President shall designate a member as to the Committee Chair. The Nominating Committee shall study the qualifications of the nominees and submit to the President five candidates for the office of director. The President shall submit the candidates for review and election by the full board of directors at the November or December board meeting. |
| Form 990, Part VI, Section A, line 8b | No committee has the authority to act on behalf of the governing board. |
| Form 990, Part VI, Section B, line 11 | Once the draft of the 990 is provided to the Chamber, the President reviews with the Chamber Finance Manager. If no corrections need to be made, the draft is presented to the Executive Board for their approval. Final is supplied to the full board of directors and available to the membership. |
| Form 990, Part VI, Section B, line 12c | Board and key employees receive the policy in January of each year. At each Board Meeting the Board Chair asks the Board Members and key employees that are present to declare any conflict that they may have with agenda items. If a conflict is declared said board member is asked to abstain from voting on that issue. |
| Form 990, Part VI, Section B, line 15 | Each year, the President works with the Finance Manager to prepare the annual budget. The President budgets annual compensation for employees and those compensations are discussed with the executive board. They make any recommendations and approve the budgeted line item. The Chair of the Board can deviate from the budget for increases to the President's compensation as they feel appropriate and have that approved by the Executive Board. If there are staff changes or adjustments, the President discusses that with the Executive Board as they occur within the year. In addition, the President and Executive Board may choose to deviate from the budgeted amount for compensation if they feel it necessary for the betterment of the organization. |
| Form 990, Part VI, Section C, line 19 | Governing documents and financial statements are available upon request. |
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