Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | MEMBERSHIP IS COMPRISED OF DUES PAYING MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7A | EACH MEMBER, IN GOOD STANDING, WHO PAYS DUES, MAY DESIGNATE ONE FULL-TIME EMPLOYEE AS A TRUSTEE. IN THE EVENT THERE ARE MORE THAN SEVEN MEMBERS IN GOOD STANDING, THEN THE FOUR MEMBERS WITH THE LARGEST SHARE OF RETAIL SALES OF THE U.S. MARKET FOR THE PRIOR CALENDAR YEARS SHALL EACH HAVE THE RIGHT TO DESIGNATE ONE FULL-TIME MEMBER AS A DIRECTOR. EACH OF THE REMAINING THREE TRUSTEE POSITIONS SHALL BE FILLED BY A FULL-TIME EMPLOYEE OF ANY OF THE OTHER MEMBERS OF THE INSTITUTE AND SHALL BE ELECTED BY A VOTE OF ALL MEMBERS OF THE INSTITUTE. |
| FORM 990, PART VI, SECTION A, LINE 7B | ALL AMENDMENTS TO THE BYLAWS ARE PRESENTED TO AND MUST BE APPROVED BY THE INSTITUTE'S MEMBERS. |
| FORM 990, PART VI, SECTION B, LINE 11 | DRAFT COPY OF FORM 990 IS PROVIDED TO THE MANAGEMENT AND THE AUDIT COMMITTEE FOR REVIEW AND COMMENTS PRIOR TO FILING OF THE RETURN. |
| FORM 990, PART VI, SECTION B, LINE 12C | ANNUALLY BOARD MEMBERS, OFFICERS AND KEY EMPLOYEES ARE REQUIRED TO REVIEW THE ORGANIZATION'S CONFLICT OF INTEREST POLICY AND UPDATE THEIR DISCLOSURES. UPDATED DISCLOSURE STATEMENTS ARE REVIEWED BY LEGAL COUNSEL; LEGAL COUNSEL INVESTIGATES DISCLOSURES THAT COULD RESULT IN POTENTIAL ISSUES OR CONFLICTS OF INTEREST. |
| FORM 990, PART VI, SECTION B, LINE 15 | ANNUALLY, OUTSIDE LEGAL COUNSEL CONVENES A MEETING OF THE COMPENSATION COMMITTEE (COMPRISED OF THREE OR MORE ELECTED BOARD MEMBERS) TO REVIEW, APPROVE AND DOCUMENT THE PRESIDENT'S COMPENSATION. THE REVIEW PROCESS INCLUDES, BUT IS NOT LIMITED TO, ANALYSIS OF COMPENSATION LEVELS FOR OTHER INDUSTRY LEADERS, AMERICAN RESEARCH CORPORATION SURVEYS AND ANALYSIS OF CEO COMPENSATION, FINANCIAL RESULTS AND STEWARDSHIP, AND ACCOMPLISHMENTS RELATED TO THE ORGANIZATION'S STRATEGIC PLANS. IN ADDITION, THE COMPENSATION COMMITTEE REVIEWS THE PROPOSED COMPENSATION OF THE OTHER OFFICERS AND THE KEY EMPLOYEES OF THE ORGANIZATION. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE INSTITUTE MAKES AVAILABLE FOR PUBLIC INSPECTION A COPY OF ITS EXEMPTION APPLICATION AND ITS ANNUAL RETURNS FOR THE PRECEDING THREE YEARS FOR ANYONE WHO REQUESTS TO SEE THEM IN PERSON OR IN WRITING. THE DOCUMENTS ARE AVAILABLE DURING REGULAR BUSINESS HOURS AT THE ORGANIZATION'S OFFICE. A COPY IS GENERALLY FURNISHED ON THE SAME DAY WHEN THE REQUEST IS MADE IN PERSON, OR WITHIN 30 DAYS OF RECEIVING A WRITTEN REQUEST. |
| FROM 990, PART VII, A - COMPENSATION | SPECIALTY VEHICLE INSTITUTE OF AMERICA SHARES COMMON PERSONNEL WITH THE FOLLOWING ORGANIZATIONS EXEMPT UNDER IRS CODE SECTION 501(C): MOTORCYCLE SAFETY FOUNDATION, INC., MOTORCYCLE INDUSTRY COUNCIL, INC., NATIONAL MOTORCYCLE SAFETY FUND, INC., RECREATIONAL OFF-HIGHWAY VEHICLE ASSOCIATION AND THE RIGHT RIDER ACCESS FUND, INC. TO MINIMIZE OVERHEAD ADMINISTRATIVE EXPENSES FOR THE ORGANIZATIONS, THESE POSITIONS ARE REQUIRED TO PERFORM CERTAIN ADMINISTRATIVE FUNCTIONS FOR ALL OF THE ORGANIZATIONS. THE DUTIES AND RESPONSIBILITIES ARE SET FORTH IN SEPARATE AGREEMENTS BETWEEN THE ORGANIZATIONS. TO THE EXTENT NECESSARY OR REQUIRED BY THE AGREEMENTS, THE INSTITUTE IS REIMBURSED FOR THE COSTS ASSOCIATED WITH THE SERVICES PROVIDED ON BEHALF OF THE OTHER ORGANIZATIONS. |
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