Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 6 | THE ASSOCIATION IS COMPRISED OF MEMBERS OF THE DENTAL PROFESSION THAT 1) HAVE SPECIAL QUALIFICATIONS, INCLUDING TRAINING IN ORAL AND MAXILLOFACIAL SURGERY; AND 2) HAVE COMPLETED ALL REQUIREMENTS OF MEMBERSHIP AS SPELLED OUT IN THE ASSOCIATION'S BYLAWS. |
| FORM 990, PART VI, SECTION A, LINE 7A | ALL 102 MEMBERS OF THE HOUSE OF DELEGATES ARE ELECTED BY MEMBERS OF THE ASSOCIATION. THE HOUSE OF DELEGATES ELECTS 11 MEMBERS OF THE BOARD OF TRUSTEES, WHO ARE EX-OFFICIO MEMBERS OF THE HOUSE OF DELEGATES. THE BOARD OF TRUSTEES IS THE ADMINISTRATIVE GOVERNING BODY OF THE ASSOCIATION, VESTED WITH FULL POWER TO CONDUCT ALL BUSINESS OF THE ASSOCIATION SUBJECT TO THE LAWS OF THE STATE OF ILLINOIS, THE ARTICLES OF INCORPORATION, THE CONSTITUTION AND BYLAWS, AND THE MANDATES OF THE HOUSE OF DELEGATES. |
| FORM 990, PART VI, SECTION A, LINE 7B | CERTAIN DECISIONS OF THE BOARD OF TRUSTEES ARE SUBJECT TO THE APPROVAL OF THE HOUSE OF DELEGATES, WHICH CONSISTS OF 102 MEMBERS OF THE ASSOCIATION IN GOOD STANDING WHICH REPRESENT EACH STATE IN THE UNION, THE DISTRICT OF COLUMBIA, THE COMMONWEALTH OF PUERTO RICO, AND EACH BRANCH OF THE FIVE FEDERAL DENTAL SERVICES. ANY REVISIONS TO THE ASSOCIATION'S "CODE OF PROFESSIONAL CONDUCT AND GUIDELINES FOR FILING A COMPLAINT OF VIOLATION" PROPOSED BY THE BOARD OF TRUSTEES MUST BE APPROVED BY THE HOUSE OF DELEGATES. THE HOUSE OF DELEGATES ALSO CONSIDERS THE ANNUAL REPORTS OF THE BOARD OF TRUSTEES AND ACTS ON RESOLUTIONS AND RECOMMENDATIONS CONTAINED IN THE REPORTS. THE HOUSE OF DELEGATES APPROVES ALL MEMBERSHIP ELECTIONS PROPOSED BY THE BOARD OF TRUSTEES, AND ALSO APPROVES THE ANNUAL BUDGET AND ANY WITHDRAWAL OF FUNDS FROM A DESIGNATED RESERVE FUND. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE BOARD OF TRUSTEES, BEING THE ADMINISTRATIVE GOVERNING BODY OF THE ASSOCIATION, IS RESPONSIBLE FOR THE REVIEW OF THE ANNUAL FORM 990 FILING. THE FINANCE AND AUDIT COMMITTEE OF THE BOARD OF TRUSTEES, CONSISTING OF 5 OF THE 11 BOARD MEMBERS, REVIEWS THE FILING ANNUALLY WHEN THEY MEET WITH THE OUTSIDE PUBLIC ACCOUNTING FIRM TO REVIEW THE PRIOR YEAR'S FINANCIAL STATEMENT AUDIT. ONCE APPROVED BY THE FINANCE AND AUDIT COMMITTEE, THE FORM 990 IS DISTRIBUTED TO THE REMAINING MEMBERS OF THE BOARD OF TRUSTEES FOR THEIR REVIEW, PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL OFFICERS, TRUSTEES, COMMITTEE MEMBERS, MEMBERS OF THE ASSOCIATION'S STAFF, AND SPEAKERS AT EDUCATIONAL SESSIONS MUST ANNUALLY PROVIDE A SIGNED STATEMENT LISTING ANY AND ALL POTENTIAL CONFLICTS OF INTEREST INVOLVING POSSIBLE FINANCIAL GAIN OR LOSS THAT COULD RESULT FROM AN ACTION TAKEN IN THEIR CAPACITY AS AN ASSOCIATION REPRESENTATIVE OR EMPLOYEE. FAILURE TO COMPLY WITH THE DISCLOSURE PROVISIONS MAY RESULT IN DISMISSAL FROM ASSOCIATION ACTIVITIES. THE ASSOCIATION'S GENERAL COUNSEL REVIEWS ALL DISCLOSURE STATEMENTS, AND REPORTS ANY ITEMS OF POTENTIAL CONCERN TO THE EXECUTIVE DIRECTOR. ONCE DISCLOSURE HAS BEEN MADE, THE ASSOCIATION COMMITTEE/AGENCY ON WHICH SUCH INDIVIDUAL SERVES MAY PROCEED TO TAKE ACTION WITH OR WITHOUT THE INTERESTED MEMBER. IF, IN THE OPINION OF THE CHAIR OF THE COMMITTEE/AGENCY OR THE PRESIDENT, A MEMBER HAS A DIRECT CONFLICT OF INTEREST, THAT MEMBER SHALL ABSTAIN FROM ANY AGENCY VOTE OR ACTION RELATED TO THE SUBJECT OF THE CONFLICT. THE ASSOCIATION'S EXECUTIVE DIRECTOR IS RESPONSIBLE FOR SHARING CONFLICT OF INTEREST DISCLOSURES WITH THE PRESIDENT OR CHAIR. ADDITIONALLY, AT EACH FACE-TO-FACE MEETING OF THE BOARD OF TRUSTEES, AN OPENING AGENDA ITEM REVIEWS THE ASSOCIATION'S CONFLICT OF INTEREST POLICY, REQUIRING ANY BOARD MEMBER TO DISCLOSE A POTENTIAL CONFLICT OF INTEREST THAT HAS NOT PREVIOUSLY BEEN REPORTED. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE FIVE MEMBERS OF THE EXECUTIVE COMMITTEE OF THE BOARD OF TRUSTEES REVIEW AND APPROVE ALL COMPENSATION DECISIONS AFFECTING THE EXECUTIVE DIRECTOR. ON AN ANNUAL BASIS, THE EXECUTIVE COMMITTEE REVIEWS THE EXECUTIVE DIRECTOR'S PERFORMANCE GOALS THAT WERE ESTABLISHED FOR THE REVIEW PERIOD, AND WHETHER OR NOT EACH GOAL WAS ACHIEVED AND TO WHAT LEVEL. FOR KEY EMPLOYEES, THE EXECUTIVE COMMITTEE REVIEWS SIMILAR INFORMATION THAT HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE DIRECTOR IN CONSULTATION WITH THE MANAGER OF HUMAN RESOURCES. EVERY THREE YEARS, THE ASSOCIATION HIRES AN OUTSIDE INDEPENDENT CONSULTANT WHO REVIEWS ALL STAFF POSITION DESCRIPTIONS AND BENCHMARK DATA COMPILED FROM OTHER ASSOCIATION COMPENSATION DATA FROM SIMILAR ORGANIZATIONS. FOLLOWING THIS REVIEW, THE CONSULTANT PROVIDES SALARY RANGES FOR EACH MEMBER OF THE ASSOCIATION STAFF. RANGES FOR THE EXECUTIVE DIRECTOR AND KEY EMPLOYEES ARE SHARED WITH THE EXECUTIVE COMMITTEE TO PROVIDE THE NECESSARY FRAMEWORK TO MAKE COMPENSATION DECISIONS. THE EXECUTIVE COMMITTEE ALSO RECEIVES COMPARATIVE COMPENSATION DATA FOR CEO/EXECUTIVE DIRECTOR AND ALL OTHER RELEVANT POSITIONS THAT HAS BEEN COMPILED BY THE AMERICAN SOCIETY OF ASSOCIATION EXECUTIVES (NATIONAL DATA), AND THEIR LOCAL CHAPTER, THE ASSOCIATION FORUM OF CHICAGO. FORMAL MEETING MINUTES OF THE EXECUTIVE COMMITTEE'S DELIBERATIONS ARE COMPILED AND FILED. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ASSOCIATION'S GOVERNING RULES AND REGULATIONS CONTAINS THE GOVERNING DOCUMENTS AND THE CONFLICT OF INTEREST POLICY OF THE ORGANIZATION. THIS PUBLICATION IS AVAILABLE FREE OF CHARGE TO MEMBERS OF THE ASSOCIATION. IT IS NOT AVAILABLE TO THE GENERAL PUBLIC. THE ASSOCIATION'S AUDITED FINANCIAL STATEMENTS ARE DISTRIBUTED ANNUALLY TO EACH MEMBER OF THE HOUSE OF DELEGATES. THE BOARD OF TRUSTEES RECEIVES ALL MONTHLY FINANCIAL STATEMENTS, IN ADDITION TO THE AUDITED STATEMENTS. FINANCIAL STATEMENTS ARE NOT AVAILABLE TO THE GENERAL PUBLIC, EXCEPT THE FINANCIAL DATA THAT IS PRESENTED IN THE ANNUAL FORM 990. FINANCIAL STATEMENTS ARE PROVIDED YEARLY TO DUN & BRADSTREET FOR PUBLICATION. |
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