Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section A, line 6 | The American Coatings Association is a membership organization and member companies pay dues based on pre-approved dues schedules. The following classes of corporate memberships fall within different dues structures and include varied services depending upon classification: manufacturers, suppliers, distributors, international, equipment and sundries, subscribers and associates. In addition, a category of individual science and technology professional memberships pay dues based on a pre-approved dues schedule within the following classes of membership: full, student, educator, and retired. |
| Form 990, Part VI, Section A, line 7a | The executive committee is the policy-making and supervisory body of the Association. In accordance with the bylaws, each corporate member is entitled to one vote at Association meetings. |
| Form 990, Part VI, Section A, line 7b | Directors and officers are either elected by the members of the board of directors or elected or appointed by the executive committee, depending on position held and in accordance with the bylaws. It is the duty of the board of directors to discuss and consider the affairs of the Association and of the industry and to recommend to the executive committee such matters which will further the objective and purposes of the Association. |
| Form 990, Part VI, Section B, line 11 | The independent auditing firm engaged to conduct the audit prepares the Form 990 on the basis of the audited financial statements. Specific questions in the return are sent to the appropriate officials. Once a draft is completed, the CFO reviews the draft for accuracy and completeness. Any proposed changes or questions are discussed at that time. In addition, the auditing firm is available for any questions. The final Form 990 is signed by the President. |
| Form 990, Part VI, Section B, line 12c | Prior to every meeting of the Association or any of its committees, the anti-trust policy and conflict of interest policy are brought to the attention of all participants by the acting-chair of the committee as part of the agenda. The whistle-blower policy is part of the employee handbook/manual. Enforcement and monitoring are done, if needed, and periodically the budget and finance committee reviews the policies. Substantial business or investment holdings that could give rise to a conflict of interest are, when applicable, brought to the attention of the committee chairperson before the meeting. |
| Form 990, Part VI, Section B, line 15 | In in accordance with Article VIII, Section 3 of the Association bylaws, the Executive Compensation Committee, consisting of the Chair, Vice-Chair and Treasurer, and two members selected from the executive committee meet once per year to discuss and determine executive staff compensation. An independent consultant prepares the data of comparable compensation for like-qualified persons in functionally comparable positions at similarly-situated organizations. |
| Form 990, Part VI, Section C, line 19 | The Association provides a copy of the Form 990, 990-T, and/or D-20 upon request in either PDF format or in hard-copy printed format as the requestor desires and within a reasonable time period (usually within 24 hours of the request). Conflict of interest, anti-trust and the whistle-blower policies are incorporated in the Association's Employee Handbook/Manual and are available on the Association's intranet site for access by the staff. Governing documents (bylaws, Articles of Incorporation, conflict of interest, anti-trust policies) are included in the membership directory provided to all staff and members. The whistle-blower policy is included in the employee handbook and manual which is available to all staff. |
| Form 990, Part XII, Line 2c: | The Organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. This process is consistent with prior years. |
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