Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION B, LINE 11 | TAX RETURN PROVIDED TO EXECUTIVE COMMITTEE FOR REVIEW AND IT IS SUBSEQUENTLY APPROVED AT BOARD MEETING BEFORE IT IS FILED. |
| FORM 990, PART VI, SECTION B, LINE 12C | "AS AN EMPLOYEE OF VISIT NEWPORT BEACH INC., YOU ARE EXPECTED TO USE GOOD JUDGMENT TO AVOID ANY ACTIVITY, INVESTMENT, OR INTEREST THAT ACTUALLY OR POTENTIALLY CREATES A CONFLICT BETWEEN YOUR PERSONAL INTERESTS AND THE INTEREST OF VISIT NEWPORT BEACH INC. OR ITS PARTNERS, INCLUDING ANY BEHAVIOR WHICH GIVES THE APPEARANCE OF TAKING MONEY, MERCHANDISE, OR SERVICES FROM A CUSTOMER OR VENDOR FOR PERSONAL GAIN. IF YOU ARE UNCERTAIN AS TO WHETHER A CERTAIN TRANSACTION, ACTIVITY OR RELATIONSHIP CONSTITUTES A CONFLICT OF INTEREST, YOU SHOULD DISCUSS THE MATTER WITH THE CHIEF FINANCIAL OFFICER. IF YOU OR SOMEONE WITH WHOM YOU HAVE A CLOSE RELATIONSHIP (SUCH AS A FAMILY MEMBER OR CLOSE COMPANION) ENGAGES IN ANY ACTIVITY OR TRANSACTION WHICH MIGHT CAUSE A CONFLICT BETWEEN YOUR PERSONAL INTEREST AND VISIT NEWPORT BEACH INC.'S INTEREST, INFORMATION ABOUT THAT POTENTIAL CONFLICT MUST BE DISCLOSED IN ADVANCED TO THE CHIEF FINANCIAL OFFICER, AND ANY EXCEPTION TO THIS GUIDELINE MUST BE APPROVED BY THE PRESIDENT/CEO OF VISIT NEWPORT BEACH INC. IN ADVANCE IN WRITING. FAILURE TO ADHERE TO THIS GUIDELINE, INCLUDING FAILURE TO DISCLOSE ANY CONFLICTS OR TO SEEK AN EXCEPTION, MAY RESULT IN DISCIPLINE, UP TO AND INCLUDING TERMINATION OF EMPLOYMENT." AS PART OF THIS POLICY, EACH YEAR TWO DISCLOSURES ARE PROVIDED TO THE BOARD OF DIRECTORS AND THE EXECUTIVE TEAM OF THE ORGANIZATION. THE ANNUAL DISCLOSURE REQUESTS INFORMATION REGARDING ANY FAMILY OR BUSINESS RELATIONSHIPS AND ANY POSSIBLE COMPENSATION RECEIVED. THE OTHER DISCLOSURE CONFIRMS THE UNDERSTANDING OF THE CONFLICT OF INTEREST POLICY AND PROVIDES SPACE FOR AN EXPLANATION. |
| FORM 990, PART VI, SECTION B, LINE 15A | A COMPENSATION COMMITTEE WAS FORMED BY 3 MEMBERS OF THE BOARD. MEMBERS OF THE COMPENSATION COMMITTEE CONTACTED OTHER BUREAUS, SIMILAR TO THE VISIT NEWPORT BEACH INC., FOR CEO COMPENSATION INFORMATION. THE BUREAUS' CONTACTED INCLUDED: SANTA BARBARA, SAN DIEGO, AND PALM SPRINGS. THE PROPOSED COMPENSATION WAS THEN DETERMINED AND AGREED UPON BY THE COMPENSATION COMMITTEE AND PRESENTED TO THE EXECUTIVE COMMITTEE FOR FINAL APPROVAL. THIS WAS CONDUCTED IN APRIL 2006. THERE ARE CURRENTLY NO MINUTES OR SUPPORT FOR THE ABOVE MENTIONED SURVEY OF OTHER BUREAUS. SUBSEQUENT RAISES FOR THE CEO IN 2007, 2008, 2009, 2010 & 2011 WERE REVIEWED AND AWARDED BY THE CHAIRMAN (AND SOMETIMES ALSO SIGNED BY THE VICE-CHAIRMAN) BASED ON MERIT AND DID NOT INCLUDE ANY RESEARCH OR SEPARATE COMPENSATION COMMITTEE. THERE IS SUPPORT FOR THE APPROVED CEO RAISES AND EMPLOYMENT CONTRACT. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE FOLLOWING DOCUMENTS ARE AVAILABLE FOR REVIEW UPON REQUEST: FORM 990, FORM 1024, ARTICLES OF INCORPORATION, BYLAWS, AND DETERMINATION LETTER. |
| FORM 990, PART IX, LINE 24E | SPECIAL PROGRAMS 72,380. TRADE SHOWS 64,399. CREATIVE DESIGN/DEVELOPMENT 63,938. GIFT CARDS 58,319. PUBLICATIONS AND PHOTOGRAPHY 39,822. SITE INSPECTIONS 37,198. RESEARCH 24,217. SPONSORSHIP 23,904. MEALS & ENTERTAINMENT 22,570. SALES INCENTIVES 22,058. RECRUITING AND EDUCATION 20,475. REPAIRS & MAINTENANCE 8,318. GOVERNANCE MEETING EXPENSES 8,043. POSTAGE & SHIPPING 5,532. OTHER OPERATING EXPENSE 3,825. TEAM MEETINGS 3,404. BANK CHARGES 1,737. PARTNER ENGAGEMENT EXPENSES 1,098. COMPUTER SOFTWARE (NON-DEPREC) 360. CONFERENCE SERVICES 166. |
| FORM 990, PART XII, LINE 2C: | THE ORGANIZATION DID NOT CHANGE IT'S OVERSIGHT PROCESS OR SELECTION PROCESS DURING THE TAX YEAR. |
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