Department of the Treasury Internal Revenue Service
Public Charity Status and Public Support
Complete if the organization is a section 501(c)(3) organization or a section
4947(a)(1) nonexempt charitable trust.
Attach to Form 990 or Form 990-EZ. See separate instructions. Information about Schedule A (Form 990 or 990-EZ) and its instructions is at www.irs.gov/form990.
OMB No. 1545-0047
2013
Open to Public Inspection
Name of the organization
AREA HOUSING AUTHORITY OF THE COUNTY OF VENTURA
Employer identification number
95-2775099
Part I
Reason for Public Charity Status
(All organizations must complete this part.) See instructions.
The organization is not a private foundation because it is: (For lines 1 through 11, check only one box.)
1
2
3
4
5
section 170(b)(1)(A)(iv). (Complete Part II.)
6
7
8
9
receipts from activities related to its exempt functions—subject to certain exceptions, and (2) no more than 331/3% of
its support from gross investment income and unrelated business taxable income (less section 511 tax) from businesses
acquired by the organization after June 30, 1975. See section 509(a)(2). (Complete Part III.)
10
11
e
By checking this box, I certify that the organization is not controlled directly or indirectly by one or more disqualified persons other than foundation managers and other than one or more publicly supported organizations described in section 509(a)(1) or section 509(a)(2).
f
If the organization received a written determination from the IRS that it is a Type I, Type II, or Type III supporting organization, check this box
..................................................
g
Since August 17, 2006, has the organization accepted any gift or contribution from any of the following persons?
(i) A person who directly or indirectly controls, either alone or together with persons described in (ii)
Yes
No
and (iii) below, the governing body of the supported organization?
................
11g(i)
(ii)
A family member of a person described in (i) above?
......................
11g(ii)
(iii)
A 35% controlled entity of a person described in (i) or (ii) above?
................
11g(iii)
h
Provide the following information about the supported organization(s).
(i) Name of supported organization
(ii) EIN
(iii) Type of organization (described on lines 1- 9 above or IRC section (see instructions))
(iv) Is the organization in col. (i) listed in your governing document?
(v) Did you notify the organization in col. (i) of your support?
(vi) Is the organization in col. (i) organized in the U.S.?
(vii) Amount of monetary support
Yes
No
Yes
No
Yes
No
Total
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990EZ.
Cat. No. 11285F
Schedule A (Form 990 or 990-EZ) 2013
Schedule A (Form 990 or 990-EZ) 2013
Page 2
Part II
Support Schedule for Organizations Described in Sections 170(b)(1)(A)(iv) and 170(b)(1)(A)(vi) (Complete only if you checked the box on line 5, 7, or 8 of Part I or if the
organization failed to qualify under Part III. If the organization fails to
qualify under the tests listed below, please complete Part III.)
Section A. Public Support
Calendar year (or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") ....
2
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.......
3
The value of services or facilities furnished by a governmental unit to the organization without charge..
4
Total. Add lines 1 through 3
5
The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included
on line 1 that exceeds 2% of the amount shown on line 11, column (f)..
6
Public support. Subtract line 5 from line 4.
Section B. Total Support
Calendar year
(or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
7
Amounts from line 4..
8
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources...
9
Net income from unrelated business activities, whether or not the business is regularly carried on..
10
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)..
11
Total support (Add lines 7 through 10).
12
Gross receipts from related activities, etc. (see instructions)
..................
12
13
First five years.
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.................................................
Section C. Computation of Public Support Percentage
14
Public support percentage for 2013 (line 6, column (f) divided by line 11, column (f))
.........
14
15
Public support percentage for 2012 Schedule A, Part II, line 14
...............
15
16a
33 1/3% support test—2013.
If the organization did not check the box on line 13, and line 14 is 33 1/3% or more, check this box
and stop here. The organization qualifies as a publicly supported organization
.......................
b
33 1/3% support test—2012.
If the organization did not check a box on line 13 or 16a, and line 15 is 33 1/3% or more, check this
box and stop here. The organization qualifies as a publicly supported organization
.....................
17a
10%-facts-and-circumstances test—2013.
If the organization did not check a box on line 13, 16a, or 16b, and line 14
is 10% or more, and if the organization meets the "facts-and-circumstances" test, check this box and stop here. Explain
in Part IV how the organization meets the "facts-and-circumstances" test. The organization qualifies as a publicly supported
organization
.....................................................
b
10%-facts-and-circumstances test—2012.
If the organization did not check a box on line 13, 16a, 16b, or 17a, and line
15 is 10% or more, and if the organization meets the "facts-and-circumstances" test, check this box and stop here.
Explain in Part IV how the organization meets the "facts-and-circumstances" test. The organization qualifies as a publicly supported organization
................................................
18
Private foundation.
If the organization did not check a box on line 13, 16a, 16b, 17a, or 17b, check this box and see
instructions
.....................................................
Schedule A (Form 990 or 990-EZ) 2013
Schedule A (Form 990 or 990-EZ) 2013
Page 3
Part III
Support Schedule for Organizations Described in Section 509(a)(2) (Complete only if you checked the box on line 9 of Part I or if the organization
failed to qualify under Part II. If the organization fails to qualify under
the tests listed below, please complete Part II.)
Section A. Public Support
Calendar year (or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
1
Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") .
2
Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose......
3
Gross receipts from activities that are not an unrelated trade or business under section 513..
4
Tax revenues levied for the organization's benefit and either paid to or expended on its behalf...
5
The value of services or facilities furnished by a governmental unit to the organization without charge..
6
Total. Add lines 1 through 5.
7a
Amounts included on lines 1, 2, and 3 received from disqualified persons...
b
Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year.
c
Add lines 7a and 7b..
8
Public support (Subtract line 7c from line 6.)
Section B. Total Support
Calendar year (or fiscal year beginning in)
(a) 2009
(b) 2010
(c) 2011
(d) 2012
(e) 2013
(f) Total
9
Amounts from line 6...
10a
Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources..
b
Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975.
c
Add lines 10a and 10b.
11
Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on.
12
Other income. Do not include gain or loss from the sale of capital assets (Explain in Part IV.)
..
13
Total support. (Add lines 9, 10c, 11, and 12.)..
14
First five years.
If the Form 990 is for the organization's first, second, third, fourth, or fifth tax year as a 501(c)(3) organization,
check this box and stop here.............................................
Section C. Computation of Public Support Percentage
15
Public support percentage for 2013 (line 8, column (f) divided by line 13, column (f))
.........
15
16
Public support percentage from 2012 Schedule A, Part III, line 15
...............
16
Section D. Computation of Investment Income Percentage
17
Investment income percentage for 2013 (line 10c, column (f) divided by line 13, column (f))
......
17
18
Investment income percentage from 2012 Schedule A, Part III, line 17
.............
18
19a
33 1/3% support tests—2013.
If the organization did not check the box on line 14, and line 15 is more than 33 1/3%, and line 17 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
........
b
33 1/3% support tests—2012.
If the organization did not check a box on line 14 or line 19a, and line 16 is more than 33 1/3% and line 18 is not more than 33 1/3%, check this box and stop here. The organization qualifies as a publicly supported organization
.....
20
Private foundation.
If the organization did not check a box on line 14, 19a, or 19b, check this box and see instructions
.....
Schedule A (Form 990 or 990-EZ) 2013
Schedule A (Form 990 or 990-EZ) 2013
Page 4
Part IV
Supplemental Information.
Provide the explanations required by Part II, line 10; Part II, line 17a or 17b; and Part III, line 12. Also complete this part for any additional information. (See instructions).
Facts And Circumstances Test
Explanation
Schedule A (Form 990 or 990-EZ) 2013
Additional Data
Software ID:
Software Version:
-
TIN:
SCHEDULE O (Form 990 or 990-EZ)
Department of the Treasury Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or to provide any additional information.
Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at
www.irs.gov/form990.
OMB No. 1545-0047
2013
Open to Public Inspection
Name of the organization
AREA HOUSING AUTHORITY OF THE COUNTY OF VENTURA
Employer identification number
95-2775099
Return Reference
Explanation
FORM 990, PART VI, SECTION B, LINE 11
THE EXECUTIVE DIRECTOR & FINANCE DIRECTOR REVIEW FORM 990 BEFORE FILING.
FORM 990, PART VI, SECTION B, LINE 12C
THE COUNTY OF VENTURA REQUIRES ALL COMMISSIONERS TO COMPLETE FORM 700 ELECTRONICALLY. DUE TO CONFIDENTIALITY THE HOUSING AUTHORITY IS NOT INFORMED WHEN THE COMMISSIONERS COMPLETE THIS TASK. MANAGEMENT IS NOW ONLY REQUIRED TO FILE WITH THE COUNTY IF THERE IS AN ITEM TO REPORT. OTHERWISE, THE EXECUTIVE ASSISTANT DOES COMPLETE A FORM 700 PREFILLED WITH ALL ANSWERS AS NO. MANAGEMENT IS THEN REQUIRED TO EXECUTE THE DOCUMENT AFFIRMING ANSWERS IN THE NEGATIVE ARE ACCURATE. THE HOUSING AUTHORITY IS REQUIRED TO RETAIN THESE DOCUMENTS. CONFLICT OF INTEREST POLICY: FOLLOWING IS A SUMMARY OF THE AHA CODE OF ETHICS FOR EMPLOYEES. THIS POLICY SHALL APPLY EQUALLY TO ALL EMPLOYEES OF THE AHA. EACH EMPLOYEE SHALL BE GIVEN A COPY OF THIS POLICY AND THE AHA CODE OF ETHICS FOR EMPLOYEES. ALL PERSONS, WORKING UNDER THE AUSPICES OF THE AREA HOUSING AUTHORITY OF THE COUNTY OF VENTURA, SHALL HAVE NO PERSONAL, FINANCIAL OR CONTROLLING INTEREST IN ANY CONTRACT OR AGREEMENT, EXPRESSED OR IMPLIED, NOR CREATE THE APPEARANCE OF ANY SUCH INTEREST, OF ANY KIND OR NATURE, IN WHICH THE AREA HOUSING AUTHORITY IS A PARTY, NOR ENGAGE IN ANY BUSINESS TRANSACTION, OR PROFESSIONAL ACTIVITY, OR INCUR ANY OBLIGATION OF ANY NATURE, WHICH IS IN CONFLICT WITH THE DISCHARGE OF THEIR DUTIES IN THE PUBLIC INTEREST. SHOULD AN EMPLOYEE HAVE A PERSONAL, FINANCIAL OR CONTROLLING INTEREST IN SUCH A CONTRACT OR AGREEMENT, INVOLVING THE AREA HOUSING AUTHORITY, IT SHALL BE DEEMED TO BE A CONFLICT OF INTEREST ON THE PART OF THE EMPLOYEE. NO EMPLOYEE SHALL ACCEPT OR SOLICIT ANY FEE, COMPENSATION, GIFT (IN EXCESS OF $25.00 REGARDLESS OF THE FORM OF THE GIFT), PAYMENT OF EXPENSE, OR ANY OTHER THING OF MONETARY VALUE, IN CIRCUMSTANCES UNDER WHICH THE ACCEPTANCE RESULTS IN, OR CREATES THE APPEARANCE OF: 1. THE USE OF PUBLIC OFFICE FOR PRIVATE GAIN; 2. PREFERENTIAL TREATMENT OF ANY PERSON; 3. IMPEDING THE EFFICIENCY OR THE ECONOMY OF THE AREA HOUSING AUTHORITY; 4. THE LOSS OF COMPLETE INDEPENDENCE OR IMPARTIALITY; 5. MAKING A DECISION OUTSIDE THE OFFICIAL CHANNELS; 6. CREATING AN ADVERSE EFFECT ON EITHER THE CONFIDENCE OF THE PUBLIC, THE PEOPLE SERVED OR THE INTEGRITY OF THE AREA HOUSING AUTHORITY. THE FUNDS, MATERIALS AND EQUIPMENT (INCLUDING BUT NOT LIMITED TO, ELECTRONIC EQUIPMENT, COMPUTERS, E-MAIL, TELEPHONES, FAX MACHINES, ETC.) SHALL NOT BE USED BY ANY EMPLOYEE FOR ANY PURPOSE OTHER THAN THAT OF THE BUSINESS OF THE AREA HOUSING AUTHORITY. (THIS PROVISION SHALL NOT APPLY IN THE CASE OF USAGE FOR "DIMINUTIVE" PURPOSES, I.E. PURPOSES IN AND OF THEMSELVES SHOULD NOT BE CONSTRUED AS ABUSE OF AUTHORITY PROPERTY. THE SCOPE OF THIS POLICY INCLUDES EMPLOYEES, COMMISSIONERS, CONSULTANTS, ATTORNEYS, OR ANY PERSON WORKING FOR, OR ON BEHALF OF THE AREA HOUSING AUTHORITY. 1.0 OUTSIDE WORK FOR TENANTS 1.1 EMPLOYEES, WHO PERFORM WORK FOR ANY TENANT OR LANDLORD, WHO IS RECEIVING SOME FORM OF ASSISTANCE FROM THE AHA, FOR WHICH THE EMPLOYEE IS PAID, THE EMPLOYEE MAY BE ENGAGED IN AN ACTIVITY, WHICH MAY BE CONSIDERED AS A CONFLICT OF INTEREST AND A VIOLATION OF THE CODE OF ETHICS FOR EMPLOYEES. SHOULD AN EMPLOYEE HAVE ANY CONCERNS ABOUT THE ETHICS OF SUCH WORK, HE/SHE MUST COMPLETE THE 'STATEMENT OF OUTSIDE EMPLOYMENT' FORM AND SUBMIT IT TO THE HUMAN RESOURCES MANAGER, BEFORE THE COMMENCEMENT OF SUCH WORK. 2.0 RESPONSIBILITIES EACH EMPLOYEE OF THE AREA HOUSING AUTHORITY SHALL HAVE AN OBLIGATION TO THE CITIZENS, TO THE PEOPLE SERVED, TO FELLOW EMPLOYEES, AND. TO THE ADMINISTRATION TO: 1. COOPERATE IN ACCOMPLISHING THE GOALS OF THE AREA HOUSING AUTHORITY; 2. EXPOSE CORRUPTION WHEREVER AND WHENEVER IT IS DISCOVERED; 3. REFRAIN FROM ACCESSING AND/OR DISCLOSING CONFIDENTIAL INFORMATION; 4. PRESERVE AND SAFEGUARD THE ASSETS OF THE AREA HOUSING AUTHORITY; 5. UPHOLD THESE PRINCIPLES AS A MATTER OF PERSONAL INTEGRITY AND PUBLIC TRUST. 3.0 DISCIPLINE EMPLOYEES, WHO ARE IN VIOLATION OF THIS CODE OF ETHICS FOR EMPLOYEES, SHALL BE SUBJECT TO A DISCIPLINARY ACTION, UP TO AND INCLUDING TERMINATION, DEPENDING ON THE NATURE OF THE INCIDENT, IN ACCORDANCE WITH THE POLICIES AND PROCEDURES OF THE AREA HOUSING AUTHORITY.
FORM 990, PART VI, SECTION B, LINE 15A
EXECUTIVE DIRECTOR AND THE HUMAN RESOURCE MANAGER WOULD CONDUCT A SURVEY OF LIKE AGENCIES REGARDING COMPENSATION. THE RESULTS OF THIS SURVEY ARE PRESENTED TO THE BOARD AT THE TIME OF THE EXECUTIVE DIRECTOR'S REVIEW. THE BOARD WOULD MAKE FINAL DETERMINATION REGARDING ANY CHANGES IN COMPENSATION FOR THE EXECUTIVE DIRECTOR.
FORM 990, PART VI, SECTION C, LINE 19
ALL OF THE DOCUMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST. THEY SIMPLY NEED TO EMAIL, MAIL OR PROVIDE A REQUEST IN PERSON FOR THE DOCUMENTS.
FORM 990 PART XII LINE 2C
THE AUDIT OVERSIGHT PROCESS HAS NOT CHANGED FROM THE PRIOR YEAR.
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.