Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 6 | LINE 6 EXPLANATION - THE SOCIETY HAS TWO CLASSES OF MEMBERSHIPS; VOTING AND NON-VOTING. VOTING MEMBERSHIPS ARE DEFINED AS FOLLOWS: 1. SENIOR LIFE MEMBERSHIP - THOSE PERSONS WHO HAVE REACHED THEIR EIGHTEENTH BIRTHDAY BY JANUARY 1ST OF THE CURRENT YEAR AND WHO HAVE MADE A SINGLE LIFETIME PAYMENT OF DUES AS PROVIDED IN THE RULEBOOK OF THE WELSH PONY & COB SOCIETY OF AMERICA, INC. (HEREINAFTER REFERRED TO AS WPCSA, INC.). 2. ANNUAL MEMBERSHIP - THOSE PERSONS WHO HAVE REACHED THEIR EIGHTEENTH BIRTHDAY BY JANUARY 1ST OF THE CURRENT YEAR AND WHO HAVE PAID ANNUAL DUES AS PROVIDED IN THE RULEBOOK OF THE WPCSA, INC. 3. FAMILY/FIRM - AN IMMEDIATE FAMILY UNIT CONSISTING OF PARENT/GUARDIAN AND MINOR CHILDREN (WHO HAVE NOT REACHED THEIR EIGHTEENTH BIRTHDAY) OR A CORPORATION/FIRM OR ASSOCIATION WHO HAVE PAID THEIR ANNUAL DUES AS PROVIDED IN THE RULEBOOK OF THE WPCSA, INC. FAMILY/FIRM MEMBERSHIPS SHALL BE REQUIRED TO NOTIFY THE SECRETARY IN WRITING DESIGNATING A MEMBER OF THE FAMILY, CORPORATION/FIRM OR ASSOCIATION, WHO HAS REACHED HIS EIGHTEENTH BIRTHDAY BY JANUARY 1ST OF THE CURRENT YEAR, AND WHO SHALL BE ENTITLED TO CAST ITS VOTE IN ALL MATTERS GOVERNED BY THE VOTE OF THE MEMBERSHIP. NON-VOTING MEMBERSHIPS SHALL BE DEFINED AS FOLLOWS: 4. JUNIOR LIFE MEMBERSHIP - THOSE PERSONS WHO HAVE NOT REACHED THEIR EIGHTEENTH BIRTHDAY BY JANUARY 1ST OF THE CURRENT YEAR AND WHO HAVE MADE A SINGLE LIFETIME PAYMENT OF DUES AS PROVIDED IN THE RULEBOOK OF THE WPCSA, INC. 5. ANNUAL ASSOCIATES - THOSE PERSONS WHO HAVE REACHED THEIR EIGHTEENTH BIRTHDAY BY JANUARY 1ST OF THE CURRENT YEAR AND WHO HAVE PAID THEIR ANNUAL DUES AS PROVIDED IN THE RULEBOOK OF THE WPCSA, INC. AND WHO ARE INTERESTED IN THE BREED BUT DO NOT DESIRE FULL MEMBERSHIP PRIVILEGES. 6. JUNIOR MEMBERSHIP - THOSE PERSONS WHO HAVE NOT REACHED THEIR EIGHTEENTH BIRTHDAY BY JANUARY 1ST OF THE CURRENT YEAR AND WHO HAVE PAID THEIR ANNUAL DUES AS PROVIDED IN THE RULEBOOK OF THE WPCSA, INC. IN ALL MATTERS GOVERNED BY THE VOTE OF THE MEMBERSHIP, EACH VOTING MEMBERSHIP IN GOOD STANDING AND WHO SHALL HAVE PAID THEIR DUES NO LESS THAN 60 DAYS IMMEDIATELY PRECEDING ANY ANNUAL OR SPECIAL MEETING SHALL BE ENTITLED TO ONE VOTE. NO MEMBER MAY WAIVE NOTICE OF, OR APPOINT ANY PERSON OR PERSONS TO ACT AS PROXY OR ATTORNEY IN FACT FOR THEM AT ANY MEETING OR ELECTION OF THIS SOCIETY. |
| FORM 990, PART VI, SECTION A, LINE 7A | LINE 7A EXPLANATION - THE PROPERTY AND BUSINESS OF THE SOCIETY SHALL BE UNDER THE MANAGEMENT AND ENTIRE CONTROL OF THE BOARD OF DIRECTORS. EXCEPT IN CASE OF DEATH, RESIGNATION, DISQUALIFICATION OR REMOVAL, EACH DIRECTOR SHALL HOLD OFFICE UNTIL HIS SUCCESSOR IS CHOSEN. ELECTION - THERE SHALL BE TWO CLASSES OF DIRECTORS DEFINED AS FOLLOWS: 1. THE BOARD OF DIRECTORS SHALL CONSIST OF TWELVE PERSONS, CLASSIFIED AS THREE CLASSES OF FOUR DIRECTORS EACH; THE TERM OF OFFICE OF A SINGLE CLASS EXPIRING IN EACH YEAR, AND EACH CLASS, BEING ELECTED TO HOLD OFFICE FOR THE TERM OR PERIOD OF THREE YEARS AND UNTIL THEIR SUCCESSORS ARE ELECTED. ONLY SENIOR LIFE MEMBERS OWNING AND REPORTING ON A STALLION SERVICE REPORT TWO OR MORE PUREBRED WELSH MARES ANNUALLY OR HAVING PRODUCED AND REGISTERED 25 PUREBRED WELSH FOALS AND WHO HAVE MAINTAINED A VOTING MEMBERSHIP FOR AT LEAST THREE CONSECUTIVE YEARS SHALL BE ELIGIBLE AS DIRECTORS. THE SUCCESSORS TO DIRECTORS WHOSE TERM OF OFFICES EXPIRES IN THAT YEAR SHALL BE ELECTED BY A PLURALITY OF VOTES CAST BY MEMBERSHIPS ELIGIBLE TO VOTE, AS VOTING BY MAIL BALLOT, TO HOLD OFFICE FOR THE TERM OR PERIOD OF THREE YEARS AND UNTIL THEIR SUCCESSORS ARE ELECTED. 2. NONVOTING DIRECTORS SHALL BE DETERMINED BY THE BOARD OF DIRECTORS AND MAY BE APPOINTED TO HONORARY OR SPECIAL DIRECTORSHIP BY THE BOARD OF DIRECTORS. HONORARY AND SPECIAL DIRECTORS SHALL HAVE NO VOTE AND SHALL BE APPOINTED TO A SPECIFIC TERM OR LIFE TERM. THE ELECTION OF DIRECTORS SHALL BE COMPLETED ON THE DAY OF THE ANNUAL MEETING. AN INSPECTORS COMMITTEE SHALL BE APPOINTED CONSISTING OF NO LESS THAN THREE INDIVIDUALS WHOSE DUTY IT SHALL BE TO VERIFY THE DATE OF RECEIPT ON THE OUTER ENVELOPES AND CHECK THE SIGNATURES ON THE INNER ENVELOPE OF THE MAIL BALLOTS AGAINST THE LIST OF QUALIFIED VOTERS PREPARED BY THE SECRETARY. THE ENVELOPE WILL THEN BE OPENED, THE BALLOT REMOVED AND PLACED IN A RECEPTACLE. WHEN ALL INNER ENVELOPES HAVE BEEN PROCESSED, ALL PROPERLY MARKED BALLOTS SHALL BE COUNTED. A PLURALITY OF THOSE BALLOTS CAST BY MAIL SHALL DETERMINE THE ELECTION. THE CHAIRMAN AND A MAJORITY OF THE INSPECTORS COMMITTEE SHALL CERTIFY THE REPORT AND THE RESULTS SHALL BE ANNOUNCED AT THE ANNUAL MEETING. THE PRESIDENT MAY EMPLOY AN INDEPENDENT ACCOUNTING FIRM WHO WILL BE APPROVED BY THE BOARD OF DIRECTORS TO RECEIVE THE BALLOTS AND FOLLOW THE ABOVE ACCOUNTING PROCEDURES. THE RESULTS WILL BE DELIVERED IN A SEALED ENVELOPE TO THE PRESIDENT TO BE OPENED AND ANNOUNCED AT THE ANNUAL MEETING. IN THE EVENT OF AN UNCONTESTED ELECTION, NO BALLOT WILL BE PREPARED AND THE PRESIDENT WILL DECLARE THE CANDIDATES ELECTED AT THE ANNUAL GENERAL MEETING. |
| FORM 990, PART VI, SECTION B, LINE 11 | LINE 11A EXPLANATION - ALL MEMBERS OF THE BOARD OF DIRECTORS ARE INFORMED OF THE COMPLETION OF THE FORM 990, AND A COPY IS FORWARDED TO ANY BOARD MEMBER WHO REQUESTS IT FOR REVIEW. THE SECRETARY/TREASURER REVIEWS THE ENTIRE RETURN BEFORE SUBMISSION. |
| FORM 990, PART VI, SECTION B, LINE 15B | THE COMPENSATION OF THE NON-VOTING SECRETARY/TREASURER IS DETERMINED ON A ANNUAL BASIS BY THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION'S BY-LAWS ARE AVAILABLE ON ITS WEB SITE. OTHER DOCUMENTS, INCLUDING THE FORM 990, ARE MADE AVAILABLE UPON REQUEST. |
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