Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | HILL COUNTY ELECTRIC HAS TWO CLASSES OF MEMBERS: LARGE INDUSTRIAL MEMBERS WHOSE CAPITAL CREDITS ARE CALCULATED BASED ON AGREEMENTS, AND THE REMAINING MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7A | EACH MEMBER IS ENTITLED TO ONE VOTE FOR ANY TRUSTEE SEAT THAT IS UP FOR ELECTION REGARDLESS OF CLASS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE COOPERATIVE MAY NOT SELL, MORTGAGE, LEASE, OR OTHERWISE DISPOSE OF OR ENCUMBER ALL OR ANY SUBSTANTIAL PORTION OF ITS PROPERTY UNLESS APPROVED BY TWO-THIRDS OF ALL THE MEMBERS BY VOTE AT A DULY HELD MEETING. THE COOPERATIVE SHALL NOT BECOME A MEMBER OF OR PURCHASE OR ACQUIRE STOCK OR OTHER OWNERSHIP INTERESTS IN ANY CORPORATION OR OTHER ENTITY OR ORGANIZATION WITHOUT AN AFFRIMATIVE VOTE OF THE MEMBERS AT A DULY HELD MEETING. |
| FORM 990, PART VI, SECTION A, LINE 8B | THE ORGANIZATION DOES NOT HAVE COMMITTEES. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE GENERAL MANAGER AND ASSISTANT GENERAL MANAGER WILL REVIEW THE PREPARED FORM 990 IN DETAIL PRIOR TO FILING. ADDITIONALLY, A COPY WILL BE GIVEN TO BOARD MEMBERS PRIOR TO ITS FILING. THE GENERAL MANAGER OR ASSISTANT GENERAL MANAGER WILL PRESENT THE FORM 990 AT A BOARD MEETING PRIOR TO FILING THE RETURN IF SO DESIRED BY THE BOARD. |
| FORM 990, PART VI, SECTION B, LINE 12C | TRUSTEES AND MANAGEMENT ARE REQUIRED TO SIGN AN ACKNOWLEDGEMENT OF THE CONFLICT OF INTEREST POLICY ANNUALLY STATING THAT THEY WILL ADVISE MANAGEMENT OF ANY QUESTIONABLE OWNERSHIP INTERESTS OR RELATIONSHIPS. THE BOARD OF DIRECTORS IS RESPONSIBLE FOR DETERMINING WHETHER A CONFLICT OF INTEREST EXISTS. IF A CONFLICT EXISTS, THE AFFECTED BOARD MEMBER IS REQUIRED TO ABSTAIN FROM DISCUSSION AND VOTING ON THE ITEM. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE COMPENSATION OF THE GENERAL MANAGER/CEO IS DETERMINED BY THE BOARD OF TRUSTEES. EACH TRUSTEE COMPLETES A WRITTEN EVALUATION OF THE CEO'S PERFORMANCE WHICH IS COMPILED WITH THE OTHER EVALUATIONS AND PRESENTED AND DISCUSSED WITH THE CEO. COMPENSATION FOR THE NEXT YEAR IS PART OF THIS EVALUATION AND DISCUSSION PROCESS. THE LAST DETERMINATION OF CEO COMPENSATION WAS COMPLETED IN OCTOBER 2014. THE COMPENSATION OF THE ASSISTANT GENERAL MANAGER/COO IS DETERMINED BY THE GENERAL MANAGER/CEO AFTER CONSIDERING PERFORMANCE, EXPERIENCE, MARKET DATA AND THE SALARY RANGE ESTABLISHED FOR THE POSITION. THIS WAS LAST COMPLETED IN DECEMBER, 2014. THE COMPENSATION OF OTHER MANAGEMENT EMPLOYEES IS DETERMINED BY THE GENERAL MANAGER/CEO AND THE ASSISTANT GENERAL MANAGER/COO AFTER CONSIDERING PERFORMANCE, EXPERIENCE, MARKET DATA AND THE SALARY RANGE ESTABLISHED FOR THE POSITION. THE PROCESS FOR DETERMINING COMPENSATION WAS UNDERTAKEN IN 2014. |
| FORM 990, PART VI, SECTION C, LINE 19 | THESE DOCUMENTS ARE MADE AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART V, LINE 2A | NUMBER OF EMPLOYEES ON WAGE AND TAX STATEMENT: HILL COUNTY ELECTRIC COOPERATIVE, INC, IS THE COMMON PAYMASTER FOR TWO AFFILIATED, UNRELATED ORGANIZATIONS. AS SUCH, THE NUMBER OF EMPLOYEES REPORTED ON FORM W-3 INCLUDES THREE COMPANIES. |
| FORM 990, PART VII, SECTION A | OFFICER COMPENSATION: THE COMPENSATION OF THE GENERAL MANAGER/CEO, ASSISTANT GENERAL MANAGER/COO, AND CONTROLLER IS PAID BY HILL COUNTY ELECTRIC COOPERATIVE, INC. OF THAT AMOUNT, 79% OF GROSS WAGES AND BENEFITS FOR THE GENERAL MANAGER/CEO, 79% OF GROSS WAGES AND BENEFITS FOR THE ASSISTANT GENERAL MANAGER/COO, AND 72% OF GROSS WAGES AND BENEFITS FOR THE CONTROLLER ARE REIMBURSED BY AFFILIATED, UNRELATED TELEPHONE COOPERATIVES THROUGH A SHARED MANAGEMENT AGREEMENT. HOURS WORKED PER WEEK FOR OTHER ORGANIZATIONS WERE AS FOLLOWS: GENERAL MANAGER/CEO - 32 ASSISTANT GENERAL MANAGER/COO - 32 CONTROLLER - 30 |
| FORM 990, PART VII, COLUMN F, OTHER COMPENSATION: | OTHER COMPENSATION: INCLUDED IN OTHER COMPENSATION IS THE ESTIMATED CURRENT YEAR INCREASE OR DECREASE IN THE ACTUARIAL VALUE OF THE DEFINED BENEFIT PLAN FOR THE GENERAL MANAGER, ASSISTANT GENERAL MANAGER, AND CONTROLLER. THE CURRENT YEAR INCREASE OR DECREASE DOES NOT REPRESENT CURRENT YEAR CONTRIBUTIONS TO THE PLAN. RATHER, IT IS AN ESTIMATE OF THE INCREASE OR DECREASE IN THE ACTUARIAL VALUE OF THE PLAN AS CALCULATED BY THE PLAN ADMINISTRATOR. THE 2014 INCREASE IN THE ACTUARIAL VALUE OF THE DEFINED BENEFIT PLAN FOR PERSONS LISTED ON FORM 990, PART VII, ARE AS FOLLOWS: RICHARD STEVENS, GENERAL MANAGER/CEO $211,000 GAIL RAINEY, ASSISTANT GENERAL MANAGER/COO ($70,000 MARK MAJERES, CONTROLLER $44,000 |
| FORM 990, PART IX, LINE 24E STATEMENT OF FUNCTIONAL EXPENSES: | ALLOCATED AND OTHER EXPENSE: THE LABOR, PENSION AND PAYROLL TAXES REPORTED ON LINES 6-10 ARE INCLUDED IN DISTRIBUTION EXPENSE, ADMINISTRATIVE & GENERAL EXPENSE AND CUSTOMER EXPENSE. THEREFORE, LABOR, PENSION AND PAYROLL TAXES ARE SHOWN AS A REDUCTION TO OTHER EXPENSES ON LINE 24E. |
| FORM 990, PART IX, LINE 4, BENEFITS PAID TO OR FOR MEMBERS: | THE COOPERATIVE HAS INTERPRETED THE INSTRUCTIONS TO PART IX, LINE 4, TO MEAN PATRONAGE CAPITAL ALLOCATED FOR THE YEAR, RATHER THAN PATRONAGE CAPITAL RETIRED. THIS IS CONSISTENT WITH THE BY-LAWS OF THE COOPERATIVE. |
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