Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 3 | AVDA IS MANAGED BY THE ASSOCIATION MANAGEMENT COMPANY OF KING MANAGEMENT GROUP (KMG). AVDA MAINTAINS ITS HEADQUARTERS AT KMG'S OFFICES LOCATED AT 3465 BOX HILL CORPORATE CENTER DRIVE, STE H, ABINGDON, MD 21009. ALL REGULAR AVDA STAFF MEMBERS ARE EMPLOYEES OF KMG AND ARE PROVIDED TO AVDA ON AN AS-NEEDED BASIS. AVDA AND KMG HAVE A LETTER OF AGREEMENT THAT DEFINES THE RESPONSIBILITIES OF THE MANAGEMENT FIRM. A MANAGEMENT FEE IS NEGOTIATED THAT COVERS THE COST OF THE AVDA EXECUTIVE DIRECTOR, SUPPORT STAFF, OFFICE EQUIPMENT AND OFFICE SPACE. |
| FORM 990, PART VI, SECTION A, LINE 6 | AVDA MEMBERSHIP IS DIVIDED INTO FOUR CLASSES: ACTIVE MEMBERS, HONORARY MEMBERS, ASSOCIATE MEMBERS AND AFFILIATE MEMBERS. ACTIVE MEMBERSHIP IN AVDA IS OPEN TO FIRMS WHOSE PRIMARY BUSINESS IS THE WHOLESALE DISTRIBUTION OF ANIMAL HEALTH PRODUCTS. HONORARY MEMBERSHIPS MAY BE GRANTED BY THE BOARD OF DIRECTORS, AT ITS DISCRETION. ASSOCIATE MEMBERSHIP IS FOR THOSE COMPANIES THAT MANUFACTURE THE PRODUCTS. AFFILIATE MEMBERSHIP IS OPEN TO ORGANIZATIONS WHICH FUNCTION AS BUYING GROUPS FOR ANIMAL HEALTH DISTRIBUTORS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE BOARD OF DIRECTORS CONSISTS OF THE IMMEDIATE PAST CHAIRMAN, CHAIRMAN, PRESIDENT, PRESIDENT-ELECT, THE REPRESENTATIVES OF NOT LESS THAN TWO NOR MORE THAN SIX ACTIVE MEMBERS, PLUS THREE ASSOCIATE MEMBERS. THE NUMBER OF DIRECTORS SHALL BE FIXED ANNUALLY BY RESOLUTION OF THE DIRECTORS THEN IN OFFICE AND THE NUMBER OF DIRECTORS TO BE ELECTED EACH YEAR SHALL BE AS DETERMINED BY SUCH RESOLUTION. AT THE ANNUAL MEETING EACH YEAR, REPRESENTATIVES OF THE ACTIVE MEMBERS SHALL BE ELECTED BY THE ACTIVE MEMBERS TO THE BOARD OF DIRECTORS FOR A THREE-YEAR TERM; NO ACTIVE MEMBER OF THE ASSOCIATION MAY BE REPRESENTED BY MORE THAN ONE INDIVIDUAL ON THE BOARD OF DIRECTORS. THE ACTIVE MEMBERS OF THE BOARD OF DIRECTORS SHALL APPOINT THE THREE ASSOCIATE MEMBERS TO THE BOARD OF DIRECTORS FOR A THREE YEAR TERM PROVIDED HOWEVER THE BOARD MAY STAGGER THE TERMS OF ASSOCIATE MEMBER DIRECTORS SO THAT ONE IS APPOINTED EACH YEAR. ACTIVE AND ASSOCIATE MEMBERS OF THE BOARD SHALL HAVE THE RIGHT TO VOTE ON ANY MATTER PRESENTED TO THE BOARD FOR A VOTE. ALL OFFICERS EXCEPT THE SECRETARY ARE REPRESENTATIVES OF ACTIVE MEMBERS AND HOLD THEIR OFFICES UNTIL THEIR SUCCESSORS ARE ELECTED. THE PRESIDENT-ELECT IS ELECTED BY THE ACTIVE MEMBERSHIP FROM THE POOL OF INDIVIDUALS WHO HAVE SERVED AS MEMBERS OF THE BOARD OF DIRECTORS DURING THE IMMEDIATELY PRECEDING YEAR. |
| FORM 990, PART VI, SECTION B, LINE 11 | AN ELECTRONIC COPY OF FORM 990 IS PROVIDED TO THE EXECUTIVE DIRECTOR WHO THEN DISTRIBUTES IT TO THE ENTIRE BOARD OF DIRECTORS VIA EMAIL. |
| FORM 990, PART VI, SECTION B, LINE 12C | EACH BOARD MEMBER RECEIVES AND SIGNS THE CONFLICT OF INTEREST POLICY EACH YEAR. IF THE BOARD HAS REASONABLE CAUSE TO BELIEVE A MEMBER HAS FAILED TO DISCLOSE ACTUAL OR POSSIBLE CONFLICTS OF INTEREST, IT SHALL INFORM THE MEMBER OF THE BASIS FOR SUCH BELIEF AND AFFORD THE MEMBER AN OPPORTUNITY TO EXPLAIN THE ALLEGED FAILURE TO DISCLOSE. IF, AFTER HEARING THE MEMBER'S RESPONSE AND AFTER MAKING FURTHER INQUIRY AS WARRANTED BY THE CIRCUMSTANCES, THE BOARD DETERMINES THE MEMBER HAS FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST, IT SHALL TAKE APPROPRIATE DISCIPLINARY AND CORRECTIVE ACTION. |
| FORM 990, PART VI, SECTION C, LINE 19 | AVDA MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
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