Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section A, Line 6 | Vermont Electric Cooperative, Inc. (VEC) is a member owner utility; therefore, does not have stockholders. |
| Form 990, Part VI, Section A, Line 7a | VEC has members who vote to elect a director to represent their district. |
| Form 990, Part VI, Section A, Line 7b | Yes, the organization needs approval from the members to make changes to bylaws or articles of incorporation. |
| Form 990, Part VI, Section B, Line 11b | The Form 990 is prepared in detail by VEC's Assistant Controller, then reviewed in detail by VEC's Controller. After the Controller's review is complete, the Form 990 is sent to VEC's independent audit firm for their review. Copies are also provided to the CEO, CFO and VEC's Board of Directors for their review, prior to submission. |
| Form 990, Part VI, Section B, Line 12c | Board Policy B.4 was initially approved on 1/25/2000 and was reviewed and revised on 6/24/14. The policy covers all Board Members of Vermont Electric Cooperative, Inc.. Additionally, all members of the Board are provided an IRS Form 990 questionnaire annually for completion. Responses are reviewed by VEC's Finance department for completeness. The Board is responsible for enforcement of this policy on an ongoing basis. The Board's policy provides all the requirements to be met by Directors and the process by which a violation will be handled. VEC also has a Management Policy for Conflict of Interest that was approved 4/16/14 and reviewed by the Board of Directors on 5/12/14. The policy covers all employees of Vermont Electric Cooperative, Inc.. All officers, highly compensated employees and key employees complete and IRS Form 990 questionnaire annually. In addition, Human Resource does provide a copy of VEC's Conflict of Interest Policy to employees during the on-boarding process. We review the details of the policy and obtain the employee's initials that we've reviewed the information. Previous to the formal policy adoption, VEC posted the Conflict of Interest policy for employees on the intranet. The Chief Executive Officer is responsible for the administration and enforcement of this policy. |
| Form 990, Part VI, Section B, Line 15 | VEC's Human Resource Department works with a third party to conduct a formal market assessment of all positions every three years. In the off years, periodic assessments comparing gathered data from the New England Salary Survey, NRECA Compensation Survey, SHRM Compensation Data, VHRS Compensation Data and our own compilation of local utility data are used to assess increases to salary. Salary brackets are increased by 2/3rds of the average non-union increase to salary annually. The comparisons mentioned above are made when preparing the headcount and salary budget, and again months later when calculating the increase pool. All employee officers, key employees and remaining non-union employees fall under the same assessment. This information is shared with the VEC Board of Directors and they use this information for determining the CEO's compensation. |
| Form 990, Part VI, Section C, Line 19 | VEC Bylaws are mailed to all members annually. Governing documents are available upon member request. VEC Financial Statements are available on our Web Site, in the lobby at the annual meeting or upon request. |
| Form 990, Part XI, Line 9 | Other changes in net assets or fund balances of $3,201,392 is a net of the following: VEC's 2015 net income of $3,656,528, less patronage retirements in the amount of $455,188, plus donated capital in the amount of $52. |
| Software ID: | 15000352 |
| Software Version: | v1.00 |