Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 4 | THE ORGANIZATION AMENDED ITS BY LAWS TO REFLECT THE FOLLOWING CHANGES: ARTICLE IV, SECTION 4.1, COMMITTEES: THE ORGANIZATION DISSOLVED ITS DEVELOPMENT COMMITTEE AND DECREASED THE TERM MEMBERS OF ALL COMMITTEES SERVE FROM THREE TO ONE YEAR TERMS, SUBJECT TO THEIR PRIOR REMOVAL BY THE BOARD OF TRUSTEES. ARTICLE IV, SECTION 4.3, NOMINATING COMMITTEE: MEMBERS OF THE NOMINATING COMMITTEE SHALL ALSO REVIEW QUALIFICATIONS AND RECOMMEND FOR CONSIDERATION BY THE BOARD OF TRUSTEES CANDIDATES FOR MEMBERSHIP ON THE BOARD OF DIRECTORS OF THE WOODLAWN CONSERVANCY (THE "CONSERVANCY BOARD"), REVIEW THE QUALIFICATIONS AND RECOMMEND FOR CONSIDERATION BY THE CONSERVANCY BOARD CANDIDATES FOR OFFICERS OF THE CONSERVANCY AND MEMBERSHIP ON ALL STANDING COMMITTEES OF THE CONSERVANCY (AND, AT ANY TIME, MAY RECOMMEND TO THE BOARD OF DIRECTORS, THE REMOVAL AND REPLACEMENT OF ANY OFFICER OR COMMITTEE MEMBER FROM A STANDING COMMITTEE). |
| FORM 990, PART VI, SECTION A, LINE 6 | THE MEMBERSHIP OF THE CORPORATION CONSISTS OF CURRENT LOT OWNERS WHO HAVE PURCHASED BURIAL RIGHTS OR OBTAINED RIGHTS THROUGH TRANSFER OF OWNERSHIP. IN ACCORDANCE WITH NEW YORK STATE CEMETERY LAW, DEEDS DESIGNATING BURIAL RIGHTS ARE ISSUED TO LOT OWNERS AND BURIAL RIGHTS ARE TRANSFERRED THROUGH HEIRSHIP AFFIDAVITS, WILLS AND BY COURT ORDER. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE CEMETERY HAS AN ANNUAL MEETING IN ACCORDANCE WITH NYS DIVISION OF CEMETERIES AND THE CEMETERY'S BY-LAWS. AT THIS MEETING, THE MEMBERS ELECT THE BOARD OF TRUSTEES WHOSE SEATS TERMS HAVE EXPIRED. EACH MEMBER/OWNER IS ENTITLED TO ONE VOTE. |
| FORM 990, PART VI, SECTION A, LINE 7B | AT THE ANNUAL LOT OWNERS MEETING, THE DECISIONS OF THE GOVERNING BODY ARE PRESENTED TO THE MEMBERSHIP FOR CONSIDERATION AND ACCEPTANCE BY VOTE. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 IS PREPARED BY AN INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM AND REVIEWED BY THE TREASURER. SUBSEQUENT TO THE REVIEW A DRAFT OF THE RETURN IS EMAILED OR MAILED TO THE FULL BOARD FOR REVIEW. BOARD MEMBERS WILL CONTACT THE TREASURER WITH ANY QUESTIONS OR COMMENTS. ONCE THE REVIEW BY THE BOARD MEMBERS IS COMPLETE, THE RETURN WILL BE FILED. |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL FACTS MATERIAL TO THE CONFLICT OF INTEREST WILL BE DISCLOSED TO THE CHAIRMAN OF THE AUDIT COMMITTEE, OR CHAIRMAN OF THE BOARD PRIOR TO A MEETING OF THE BOARD OF TRUSTEES OR COMMITTEE OF THE BOARD INVOLVING A CONFLICT OF INTEREST. ANY RELATED PARTY HAVING A CONFLICT OF INTEREST MAY NOT BE PRESENT OR PARTICIPATE IN THE MEETING RELATING TO A MATTER GIVING RISE TO SUCH CONFLICT OF INTEREST. DURING THE JUNE BOARD MEETING, BOARD TRUSTEES AND OFFICERS COMPLETE AND SIGN OFF ON THE CONFLICT OF INTEREST POLICY. THIS IS WHERE ANY CONFLICTS ARE DISCLOSED. ALL FACTS MATERIAL TO THE CONFLICT OF INTEREST WILL BE DISCLOSED TO THE CHAIRMAN OF THE AUDIT COMMITTEE, OR CHAIRMAN OF THE BOARD PRIOR TO A MEETING OF THE BOARD OF TRUSTEES OR COMMITTEE OF THE BOARD INVOLVING A CONFLICT OF INTEREST. ANY RELATED PARTY HAVING A CONFLICT OF INTEREST MAY NOT BE PRESENT OR PARTICIPATE IN THE MEETING RELATING TO A MATTER GIVING RISE TO SUCH CONFLICT OF INTEREST. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE COMPENSATION OF THE CEO/PRESIDENT OF THE CEMETERY IS REVIEWED AND DETERMINED BY THE BOARD OF TRUSTEES ANNUALLY. THEY REVIEW AND COMPARE COMPENSATION PACKAGES OF SIMILAR POSITIONS AND REVIEW INDUSTRY GENERATED COMPENSATION SURVEYS. THE BOARD'S APPROVAL OF THE CEO/PRESIDENT'S SALARY IS DOCUMENTED IN THE BOARD MINUTES. IN 2013, ANTICIPATING A LEADERSHIP TRANSITION, THE BOARD HIRED BUCK CONSULTANTS TO PROVIDE THE ANALYSIS FROM THE PERSPECTIVE OF A THIRD PARTY. THE ANALYSIS WAS UPDATED IN FEBRUARY 2014. REGARDING OTHER MEMBERS OF THE MANAGEMENT TEAM, THE CEO REVIEWED INDUSTRY GENERATED COMPENSATION SURVEYS, AND MADE INQUIRIES OF OTHER LOCAL CEMETERIES FOR OFFICER AND KEY EMPLOYEE POSITIONS. THE CEO HAS THE AUTHORITY FROM THE BOARD TO ESTABLISH COMPENSATION FOR OTHER OFFICERS AND KEY EMPLOYEES. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE PRESIDENT AND THE SECRETARY MAINTAIN THE GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY. THE TREASURER MAINTAINS ALL FINANCIAL RECORDS. THE FORM 990 IS MADE AVAILABLE TO THE GENERAL PUBLIC UPON REQUEST. ADDITIONALLY, AT THE ANNUAL MEETING, A SUMMARY OF THE OPERATING RESULTS ARE PRESENTED AND THE AUDITED FINANCIAL STATEMENTS ARE AVAILABLE FOR REVIEW, WITH COPIES OF THE FINANCIAL STATEMENTS GIVEN TO ALL LOT OWNERS/MEMBERS PRESENT AT THE MEETING. |
| FORM 990, PART X, LINES 27: | THE CEMETERY MAINTAINS FUNDS THAT ARE RESTRICTED BY NEW YORK STATE LAW FOR THE PERPETUAL CARE OF THE CEMETERY (PERMANENT MAINTENANCE AND COMMUNITY MAUSOLEUM FUNDS) AND FUNDS RESTRICTED FOR THE CARE OF SPECIFIC GRAVES, LOTS OR PARTS THEREOF. THOUGH RESTRICTED BY NEW YORK STATE LAW, THE FUNDS ARE NOT RESTRICTED NET ASSETS AS DEFINED BY GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. |
| FORM 990, PART XI, LINE 9: | POST RETIREMENT AND PENSION BENEFITS LIABILITY ADJUSTMENT 391,470. NET CHANGE IN TRUST PRINCIPAL 244,038. |
| FORM 990, PART XII, LINE 2C: | THE FINANCIAL STATEMENTS OF THE CEMETERY ARE AUDITED ANNUALLY BY AN INDEPENDENT CERTIFIED PUBLIC ACCOUNTING FIRM THAT IS ENGAGED BY THE CEMETERY'S AUDIT COMMITTEE. THE AUDIT COMMITTEE MEETS WITH THE INDEPENDENT AUDITORS PRIOR TO THEIR ENGAGEMENT TO REVIEW THE TERMS OF AN ENGAGEMENT LETTER. AT THE CONCLUSION OF THE AUDIT, THE AUDIT COMMITTEE AGAIN MEETS WITH THE INDEPENDENT AUDITORS TO REVIEW THE AUDITED FINANCIAL STATEMENTS, THE AUDITORS REQUIRED COMMUNICATION TO THOSE CHARGED WITH GOVERNANCE AND MANAGEMENT LETTER. THIS PROCESS HAS BEEN IN PLACE AND HAS NOT CHANGED FROM THE PREVIOUS YEAR. |
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