Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section A, line 1 | In accordance with Article II of the USPA Constitution, the USPA Executive Committee is to be delegated the powers and duties derived from the authority of the USPA Board of Governors, except the authority to make or alter the Constitution, by-laws or rules. These powers and duties will include the oversight of the day-to-day operational business of the Association, including the management of the USPA Staff and Annual Budget that has been approved by the Board. The resolution may be renewed annually. The Board of Governors will be informed of all actions taken by the Executive Committee, reported by forwarded minutes of all Executive Committee meetings or teleconferences. All Executive Committee actions will be forwarded to the Board of Governors and ratified at the next meeting of the Board of Governors. |
| Form 990, Part VI, Section A, line 2 | Robert P. Jornayvaz, III, Trustee, and Paul Jornayvaz, Trustee, have a family relationship. |
| Form 990, Part VI, Section A, line 6 | Members include U.S. players, affiliate players, junior players, collegiate players, associate members, and member polo clubs. |
| Form 990, Part VI, Section A, line 7a | Circuit Governors - The active member clubs in each Circuit, by vote of their delegates, will elect a Circuit Governor for a two-year term who will represent the Circuit in its relations with the Association. Governors-at-large shall be elected by the vote of registered players for a two-year term. |
| Form 990, Part VI, Section B, line 11 | The return is reviewed by the CEO, CFO, and Executive Committee (who represent the Board) before filing and is available to board members. |
| Form 990, Part VI, Section B, line 12c | USPA finalized and approved a detailed Conflict of Interest Policy in year 2015, a process which began in year 2014. The Conflict of Interest Policy is applicable to any interested person, which is any USPA officer, employee, governor, lieutenant governor, committee member or chair, and volunteer. The Organization's Board members signed a Board oath which included a statement regarding potential conflicts of interest. Any interested person has a duty to disclose financial conflicts of interest. Financial conflicts of interest will first be disclosed to the CFO in the Disclosure Statement, then to the Audit Committee if necessary, and finally to the Board of Governors, if necessary. An interested person must disclose any perceived and actual conflict of interest of another interested person to the Audit Committee and, when deemed necessary, to the Board of Governors. The Audit Committee reviews these reports and determines their validity. There were no conflicts of interests in 2015 requiring formal action by USPA. |
| Form 990, Part VI, Section B, line 15 | In determining the compensation of the organization's CEO, the process, performed by the United States Polo Association, Inc., included a review and approval by independent persons, comparability data and contemporaneous substantiation of the deliberation and decision. The Board and Staff Committee reviews the information and prepares the recommendation which is then approved by the Board of Governors. In the review of the compensation, the CEO was compared to individuals at other organizations in the area who hold the same title. During the review and approval of the compensation, documentation of the decision was recorded in the committee minutes. The individual was not present when his compensation was decided. In determining compensation of other officers or key employees of the organization, the process, performed by the United States Polo Association, Inc., included a review and approval by independent persons, comparability data, and contemporaneous substantiation of the deliberation and decision. The Board and Staff Committee reviews the information and prepares the recommendation which is then approved by the Board of Governors. In the review of the compensation, the other officers or key employees of the organization were compared to individuals at other organizations in the area who hold the same title. During the review and approval of the compensation, documentation of the decision was recorded in the committee minutes. |
| Form 990, Part VI, Section C, line 19 | The Organization's governing documents are available upon request. |
| Form 990, Part VI, Section B, Line 14: | The Organization has a document retention and destruction policy. However, since this policy is administrative, there is no need for Board approval. |
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