Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS THREE TYPES OF MEMBERS: 1.BUILDER MEMBER. ANY PERSON, PARTNERSHIP, CORPORATION OR OTHER BUSINESS ENTITY THAT IS IN THE PRIMARY BUSINESS OF SHELTER CONSTRUCTION, REMODELING OR LAND DEVELOPMENT. 2.ASSOCIATE MEMBER. ANY PERSON, PARTNERSHIP, CORPORATION OR OTHER BUSINESS ENTITY THAT PROVIDES PRODUCTS OR SERVICES TO THE HOME BUILDING INDUSTRY. 3.AFFILIATE MEMBER. AN AFFILIATE MEMBERSHIP IS A SECONDARY MEMBERSHIP AND IS OPEN TO ANY PERSON WHO IS AN EMPLOYEE OF A PRIMARY MEMBER CORPORATION OR FIRM. |
| FORM 990, PART VI, SECTION A, LINE 7A | MEMBERS OF VALLEY HOME BUILDERS ASSOCIATION OF WI, INC. (HBA FOX CITIES) ANNUALLY ELECT THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 7B | ANY CHANGES TO THE BYLAWS ARE SUBJECT TO APPROVAL BY MEMBERS. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE EXECUTIVE VICE PRESIDENT REVIEWS THE FORM 990 BEFORE FILING AND THE ORGANIZATION PROVIDES THE FORM 990 TO MEMBERS OF ITS GOVERNING BODY UPON REQUEST. |
| FORM 990, PART VI, SECTION B, LINE 12C | ON AN ANNUAL BASIS, EACH MEMBER OF THE BOARD OF DIRECTORS IS PROVIDED A COPY OF THE CONFLICT OF INTEREST POLICY, AND IS REQUIRED TO COMPLETE AND SIGN THE ACKNOWLEDGEMENT AND DISCLOSURE FORM. THE BOARD OF DIRECTORS RECOGNIZES THAT CONFLICTS OF INTEREST ARE NOT UNCOMMON, AND THAT NOT ALL CONFLICTS OF INTEREST ARE NECESSARILY HARMFUL TO HBA FOX CITIES. HOWEVER, THE BOARD REQUIRES FULL DISCLOSURE OF ALL ACTUAL AND POTENTIAL CONFLICTS OF INTEREST. EACH COVERED OFFICIAL SHALL DISCLOSE ANY AND ALL FACTS THAT MAY BE CONSTRUED AS A CONFLICT OF INTEREST, BOTH THROUGH AN ANNUAL DISCLOSURE PROCESS AND WHENEVER SUCH ACTUAL OR POTENTIAL CONFLICT OCCURS. THE BOARD OF DIRECTORS WILL DETERMINE WHETHER OR NOT A CONFLICT OF INTEREST EXISTS, AND WHETHER OR NOT SUCH CONFLICT MATERIALLY AND ADVERSELY AFFECTS THE INTERESTS OF HBA FOX CITIES. A COVERED OFFICIAL WHOSE POTENTIAL CONFLICT IS UNDER REVIEW MAY NOT DEBATE, VOTE, OR OTHERWISE PARTICIPATE IN SUCH DETERMINATION. IF THE BOARD OF DIRECTORS DETERMINES THAT AN ACTUAL OR POTENTIAL CONFLICT OF INTEREST DOES EXIST, THE BOARD SHALL ALSO DETERMINE AN APPROPRIATE REMEDY. SUCH REMEDY MAY INCLUDE, FOR EXAMPLE, THE RECUSAL OF THE CONFLICTED COVERED OFFICIAL FROM PARTICIPATING IN CERTAIN MATTERS PENDING BEFORE THE BOARD OR OTHER HBA FOX CITIES BODY. |
| FORM 990, PART VI, SECTION B, LINE 15 | IN REVIEWING AND APPROVING THE COMPENSATION OF THE CEO, EXECUTIVE DIRECTOR OR TOP MANAGEMENT OFFICIAL, THE EXECUTIVE COMMITTEE (ANY EXECUTIVE COMMITTEE MEMBER WITH A CONFLICT OF INTEREST IN RESPECT TO THE COMPENSATION AGREEMENT WILL NOT PARTICIPATE IN DETERMINING COMPENSATION) CONDUCTS A FORMAL MEETING AND: 1) USES COMPARABILITY DATA FROM THE AMERICAN SOCIETY OF ASSOCIATION OF EXECUTIVES, NATIONAL ASSOCIATION OF HOME BUILDERS, AND INFORMATION OBTAINED FROM THE IRS FORM 990 FILINGS OF SIMILAR ORGANIZATIONS AND LOCAL ORGANIZATIONS. 2) UPON HIRE, PRODUCES A WRITTEN DETAILED COMPENSATION PACKAGE SIGNED AND DATED BY TWO MEMBERS OF THE EXECUTIVE COMMITTEE AND EMPLOYEE. 3) REVIEWS ANNUAL BUDGET AND APPROVES OVERALL COMPENSATION. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ASSOCIATION'S GOVERNING DOCUMENTS, POLICIES, TAX RETURNS, AND FINANCIAL STATEMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART VII, SECTION A | HEIDI ZICH BECAME EXECUTIVE VP IN JUNE 2015. HER COMPENSATION REPORTED IN THIS SECTION IS FOR HER PREVIOUSLY HELD POSITION DURING CALENDAR YEAR 2014. |
| FORM 990, PART XII, 2C | THE ASSOCIATION'S BOARD OF DIRECTORS APPROVED A NEW POLICY AND SCHEDULE FOR REVIEWS AND AUDITS. PRIOR TO THE ASSOCIATION'S NEXT REVIEW OR AUDIT, THE FINANCE COMMITTEE AND/OR BOARD OF DIRECTORS WILL REVIEW AND SELECT AN INDEPENDENT FIRM TO COMPLETE THE REVIEW OR AUDIT BASED ON CRITERIA SET AT THAT TIME. |
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