Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE COOPEATIVE HAS 11,768 ELIGIBLE VOTING MEMBERS AT DECEMBER 31, 2015. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE MEMBERSHIP ELECTS TWO OR THREE BOARD OF DIRECTORS TO SERVE A THREE YEAR TERM AT THE COOPERATIVE ANNUAL MEETING HELD IN MARCH OF EACH YEAR. |
| FORM 990, PART VI, SECTION A, LINE 7B | ALL BYLAW CHANGES RECOMMENDED BY THE BOARD OF DIRECTORS ARE APPROVED AND RATIFIED BY THE MEMBERSHIP AT THE COOPERATIVE ANNUAL MEETING. |
| FORM 990, PART VI, SECTION B, LINE 11 | FORM 990 IS REVIEWED BY THE GOVERNING BOARD OR AN APPOINTED COMMITTEE AND SIGNED BY THE SECRETARY/TREASURER PRIOR TO ITS FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL TRUSTEES MUST DISCLOSE TO THE BOARD OF DIRECTORS ANY SITUATION OR TRANSACTION ON WHICH THE TRUSTEE IS INVOLVED WHICH VIOLATES, OR COULD APPEAR TO VIOLATE THE INTENT OF THE CONFLICT OF INTEREST POLICY. THE BOARD WILL THEN DETERMINE WHAT ACTION, IF ANY, SHOULD BE TAKEN. EACH TRUSTEE IS RESPONSIBLE FOR ENSURING THAT HIS OR HER ACTIONS AND BEHAVIOR ARE IN ACCORDANCE WITH THIS POLICY. THE BOARD PRESIDENT SHALL BE RESPONSIBLE FOR ENSURING THAT ALL TRUSTEES ADHERE OF THIS POLICY; HOWEVER, ANY TRUSTEE MAY BRING TO THE ATTENTION OF THE BOARD ANY PERCEIVED VIOLATION OF THE CONFLICT OF INTEREST POLICY. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE NATIONAL RURAL ELECTRIC COOPERATIVE ASSOCIATION (NRECA) AND MONTANA STATEWIDE ORGANIZATION - MONTANA ELECTRIC COOPERATIVE ASSOCIATION (MECA) PERFORMS AN ANNUAL SALARY SURVEY BY JOB CLASSIFICATION. THE BOARD OF DIRECTORS MAKES USE OF THESE SALARY SURVEYS FROM NRECA AND MECA TO DETERMINE THE SALARY GUIDELINES FOR THE GENERAL MANAGER SALARY. THE GENERAL MANAGER USES THESE SALARY SURVEYS TO DETERMINE THE RANGE OF SALARIES FOR THE EXEMPT, NON-UNION POSITIONS. THE COOPERATIVE LINEMEN SALARIES ARE ESTABLISHED BY A SIGNED COLLECTIVELY BARGAINED UNION CONTRACT. |
| FORM 990, PART VI, SECTION C, LINE 19 | ALL GOVERNING DOCUMENTS, POLICIES, AND FINANCIAL REPORTS - RUS FORM 7 AND FORM 990 - ARE AVAILABLE UPON REQUEST AT THE COOPERATIVE HEADQUARTER OFFICE. ALSO BYLAWS AND HANDBOOKS ARE GIVEN TO EVERY NEW MEMBER. ALSO THE COOPERATIVE STATEMENT OF FINANCIAL CONDITION IS DISCLOSED ANNUALLY TO ITS MEMBERSHIP WITH THE ANNUAL MEETING NOTICE. |
| PART XII LINE 2C | THE BOARD OF DIRECTORS REQUIRES A FORMAL THREE YEAR ENGAGEMENT LETTER CONTRACT FIXING THE ANNUAL AUDIT FEE AND HAS A BOARD OF DIRECTOR AUDIT COMMITTEE THAT PERFORMS OVERSIGHT OVER THE AUDIT. IN ADDITION, THE AUDITOR IS REQUIRED TO FORMALLY PRESENT THE AUDIT AND ANY FINDINGS TO THE BOARD OF DIRECTORS. ALSO THE AUDITOR IS REQUIRED TO PRESENT THE COOPERATIVE STATEMENT OF FINANCIAL CONDITION TO ITS MEMBERSHIP AT THE ANNUAL MEETING HELD IN MARCH OF EACH YEAR. |
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