Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 2 | DR. SUSAN M. CHIALASTRI (GOVERNOR) AND DR. A.J. CHIALASTRI (SECRETARY EMERITUS) HAVE A FAMILY RELATIONSHIP. |
| FORM 990, PART VI, SECTION A, LINE 4 | ON NOVEMBER 17, 2015 AT THE SOCIETY'S ANNUAL BUSINESS MEETING, AMENDMENTS TO THE CONSTITUTION & BYLAWS WERE APPROVED, CHANGING THE NUMBER OF ELECTED GOVERNORS FROM NINE (9) TO SIX (6). THE TERMS OF OFFICE (3 YEARS) REMAINS THE SAME, WITH THE EXCEPTION THAT TWO (2) NEW GOVERNORS WILL BE ELECTED EACH YEAR. THE TERM OF THE EDITOR WAS CHANGED FROM THREE (3) YEARS TO FOUR (4) YEARS. |
| FORM 990, PART VI, SECTION A, LINE 6 | ACTIVE, LIFE AND RETIRED ARE THE CLASSES OF MEMBERS WITH THE RIGHT TO ELECT THE MEMBERS OF THE BOARD OF GOVERNORS AS WELL AS TO APPROVE SIGNIFICANT DECISIONS OF THE GOVERNING BODY. |
| FORM 990, PART VI, SECTION A, LINE 7A | ACTIVE, LIFE, AND RETIRED ARE THE CLASSES OF MEMBERS OF THE ORGANIZATION THAT HAVE THE RIGHT TO VOTE FOR OFFICERS AND MEMBERS OF THE BOARD OF GOVERNORS, AS WELL AS ANY ITEMS OF BUSINESS THAT ARE ON THE AGENDA AT THE ANNUAL BUSINESS MEETING. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE DECISION BY THE BOARD OF GOVERNORS TO AMEND THE CONSTITUTION & BYLAWS REQUIRES APPROVAL AT AN ANNUAL BUSINESS MEETING BY A TWO-THIRDS AFFIRMATIVE VOTE OF THE ELIGIBLE MEMBERS PRESENT. THE ELIGIBLE CLASSES OF MEMBERS INCLUDE THE ACTIVE, LIFE AND RETIRED MEMBERS WHO ALL HAVE THE RIGHT TO VOTE. |
| FORM 990, PART VI, SECTION B, LINE 11 | A DRAFT OF FORM 990 IS PROVIDED TO ALL MEMBERS OF THE BOARD OF GOVERNORS AND THE FINANCE COMMITTEE, AS WELL AS THE EXECUTIVE DIRECTOR. THE FORM 990 IS THEN REVIEWED BY THE EXECUTIVE DIRECTOR AND THE FINANCE COMMITTEE. ALL INDIVIDUALS HAVE THE OPPORTUNITY TO COMMENT AND ASK QUESTIONS PRIOR TO THE APPROVAL BY THE EXECUTIVE DIRECTOR. |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL ELECTED OFFICERS, GOVERNORS, COUNCIL AND COMMITTEE CHAIRPERSONS ARE REQUIRED TO SIGN THE CONFLICT OF INTEREST POLICY ANNUALLY. EITHER THE INDIVIDUAL WOULD DECLARE A CONFLICT OF INTEREST ON A CERTAIN MATTER TO BE CONSIDERED BY THE BOARD OR THE BOARD OF GOVERNORS WOULD MAKE THE DETERMINATION AND REVIEW THE CONFLICT. IF ANY INDIVIDUAL BELIEVES HE OR SHE MAY HAVE A CONFLICT OF INTEREST, THE INDIVIDUAL SHALL PROMPTLY AND FULLY DISCLOSE THE POSSIBLE CONFLICT AND SHALL REFRAIN FROM PARTICIPATING IN ANY WAY IN ANY MATTER IN WHICH THE POSSIBLE CONFLICT RELATES UNTIL AND UNLESS ANY SUCH POSSIBLE CONFLICT HAS BEEN SATISFACTORILY RESOLVED. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE COMPENSATION OF THE EXECUTIVE DIRECTOR IS REVIEWED ANNUALLY BY THE FINANCE COMMITTEE. PERSONS WITH CONFLICT OF INTEREST ARE NOT INVOLVED IN THE REVIEW PROCESS. THE COST OF LIVING ADJUSTMENT (COLA) INCREASES ARE USUALLY INCORPORATED INTO THE ANNUAL BUDGET (NO COLA IN 2015). THE BOARD OF GOVERNORS APPROVES THE FINAL BUDGET YEARLY. MINUTES OF THE FINANCE COMMITTEE ARE INCORPORATED INTO THE MINUTES OF THE BOARD OF GOVERNORS AND ARE RETAINED AS PERMANENT RECORDS. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS AVAILABLE TO THE PUBLIC ON ITS WEBSITE. THE CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. |
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