Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 6 | THERE ARE TWO MAJOR CLASSES OF MEMBERS, EQUITY MEMBERS AND NON-EQUITY MEMBERS. EQUITY MEMBERS SHALL MEAN MEMBERS WHO HAVE AN (I) AMELIA GOLF EQUITY MEMBERSHIP, (II) AMELIA TENNIS EQUITY MEMBERSHIP, (III) AMELIA SOCIAL EQUITY MEMBERSHIP, WHO ARE ENTITLED TO VOTE, HOLD OFFICE, AND SHARE IN LIQUIDATION PROCEEDS ARE DEEMED "EQUITY" MEMBERS. EQUITY MEMBERS MAY BE ELIGIBLE TO VOTE AT OFFICIAL CLUB MEETINGS AND ARE ENTITLED TO ONE (1) VOTE PER MEMBERSHIP. NO OTHER MEMBERS SHALL BE ELIGIBLE TO VOTE. TO BE ELIGIBLE TO VOTE, MEMBERS MUST BE CURRENT ON ALL DUES, ASSESSMENTS, CHARGES AND ANY OTHER OBLIGATIONS TO THE CLUB. MEMBERS WHO ARE NOT ENTITLED TO VOTE, HOLD OFFICE, OR SHARE IN LIQUIDATION PROCEEDS ARE DEEMED "NON-EQUITY" MEMBERS. NON-EQUITY MEMBERS ARE SUBJECT TO LIMITATIONS AND NOT SUBJECT TO ASSESSMENTS. IN THE EVENT OF A DISSOLUTION AND LIQUIDATION OF THE CLUB, EQUITY MEMBERS IN GOOD STANDING WILL BE ENTITLED TO RECEIVE A PRO RATA SHARE OF SUCH REMAINING ASSETS, BASED ON MEMBERSHIP CONTRIBUTION AMOUNTS, AS DETERMINED BY THE BOARD OF DIRECTORS. NON-EQUITY MEMBERS ARE NOT ENTITLED TO RECEIVE ANY PORTION OF THE CLUB'S REMAINING ASSETS IN THE EVENT OF DISSOLUTION AND LIQUIDATION OF THE CLUB. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE GOVERNMENT AND GENERAL MANAGEMENT OF THE CLUB SHALL BE VESTED IN A BOARD OF DIRECTORS (HEREIN THE 'BOARD') CONSISTING OF NINE (9) ELECTED MEMBERS, WHICH WILL INCLUDE THE FOUR (4) OFFICERS OF THE CLUB, NAMELY: A PRESIDENT, VICE PRESIDENT, SECRETARY AND TREASURER. THE FIRST BOARD UNDER THIS MEMBERSHIP PLAN AND BYLAWS CONSISTED OF THE BOARD OF DIRECTORS OF AMELIA ISLAND CLUB, INC. WITH THEIR REMAINING RESPECTIVE TERMS. ON FEBRUARY 4, 2011, THE FIRST ELECTION WAS HELD TO FILL THE THREE (3) VACANT BOARD POSITIONS AT THAT TIME. THEREAFTER, EACH MEMBER OF THE BOARD OF DIRECTORS WAS AND SHALL BE ELECTED FOR A THREE (3) YEAR TERM. NO MEMBER MAY RUN FOR A CONSECUTIVE THREE (3) YEAR TERM. EXCEPT AS OTHERWISE PROVIDED BY A RESOLUTION ADOPTED BY THE MEMBERS, THE TERM OF A NEWLY ELECTED DIRECTOR SHALL BEGIN AT THE CONCLUSION OF THE ANNUAL MEETING AT WHICH HIS OR HER ELECTION IS ANNOUNCED. OFFICERS SHALL EACH SERVE A ONE (1) YEAR TERM, WITH A LIMIT OF TWO CONSECUTIVE TERMS. THE BOARD SHALL HAVE THE AUTHORITY TO INVITE THE OUTGOING PRESIDENT AND ANY OTHER OUTGOING BOARD MEMBERS, ON A CASE BY CASE BASIS, TO PARTICIPATE AS AN EX-OFFICIAL NON-VOTING PARTICIPANT AT BOARD MEETINGS TO ASSIST IN AN ORDERLY TRANSITION. THE PARTICIPATION OF THE OUTGOING PRESIDENT, OUTGOING OTHER BOARD MEMBERS OR A REPRESENTATIVE OF THE RESORT OWNER SHALL BE AT THE SOLE DISCRETION OF THE BOARD AND FOR SUCH TIME PERIOD AS DETERMINED BY THE BOARD. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE EQUITY MEMBERS HAVE THE RIGHT TO RATIFY AND VOTE ON SIGNIFICANT DECISIONS MADE BY THE BOARD MEMBERS. EXAMPLES OF THESE SIGNIFICANT DECISIONS COULD INCLUDE THE APPROVAL OF ANNUAL CAPITAL ASSESSMENTS IN EXCESS OF $500,000 AND APPROVAL OF ANNUAL OPERATING ASSESSMENTS THAT EXCEED FIFTEEN PERCENT (15%) OF A MEMBER'S ANNUAL DUES. |
| FORM 990, PART VI, SECTION B, LINE 11 | AFTER THE FORM 990 IS PREPARED BY AN OUTSIDE CPA FIRM, FRAZIER & DEETER, LLC, THE FORM IS FIRST REVIEWED BY THE CFO AND GENERAL MANAGER FOR ACCURACY. THE FORM IS THEN PRESENTED TO THE FULL BOARD OF DIRECTORS AND THEN SIGNED BY THE CFO. |
| FORM 990, PART VI, SECTION B, LINE 12C | OFFICERS, DIRECTORS AND COMMITTEE MEMBERS ARE REQUIRED TO DISCLOSE CONFLICTS OF INTEREST AT THE TIME OF DECISION MAKING. NO OFFICER OR BOARD MEMBER SHALL USE HIS OR HER POSITION FOR PERSONAL GAIN. SUCH ACTIVITY SHALL BE DEEMED A CONFLICT OF INTEREST AND SHALL BE A CAUSE FOR REMOVAL. |
| FORM 990, PART VI, SECTION B, LINE 15 | THERE IS AN ANNUAL PERFORMANCE REVIEW OF ALL MANAGEMENT. THE FINANCE COMMITTEE SHALL ADVISE AND ASSIST THE BOARD IN REVIEWING ANNUAL SALARIES OF THE GENERAL MANAGER AND OTHER EMPLOYEES AND RECOMMENDING APPROPRIATE SALARY ADJUSTMENTS. THE BOARD OF DIRECTORS MUST APPROVE THE GENERAL MANAGER'S COMPENSATION. |
| FORM 990, PART VI, SECTION C, LINE 19 | DOCUMENTS ARE AVAILABLE UPON REQUEST AND CAN BE REVIEWED AT THE CLUB. |
| FORM 990, PART VIII, LINE 7: | IN 2015, AMELIA ISLAND EQUITY CLUB, INC. SOLD ASSETS PRODUCING NET PROCEEDS OF $5,000. WE CHOOSE TO EXCLUDE THIS GAIN UNDER IRC SEC. 512(A)(3)(D) DUE TO THE FACT THAT THE CLUB USED ALL OF THE PROCEEDS TO PURCHASE PROPERTY TO BE USED IN THE CLUB'S EXEMPT FUNCTION IN THE CURRENT YEAR. |
| FORM 990, PART IX, LINE 24E | UNIFORMS & LINEN 201,984. REPAIRS & MAINTENANCE 198,631. RESORT EXPENSES 187,425. REAL ESTATE TAXES 169,860. COMMISSIONS 141,938. PROFESSIONAL FEES 122,732. DUES & SUBSCRIPTIONS 113,769. EMPLOYEE MEALS 96,499. MEMBER/GUEST EXPENSE 91,967. ENTERTAINMENT 81,429. CONTRACT SERVICES 78,601. MARKETING EXPENSE 69,317. WORKERS COMPENSATION 66,879. MISCELLANEOUS EXPENSE 60,186. RECRUITING EXPENSE 56,143. FUEL 50,600. MOVING EXPENSE 37,415. BAD DEBT EXPENSE 34,280. EQUIPMENT RENTALS 32,626. CHINA, GLASS, & SILVERWARE 28,664. WASTE REMOVAL FEE 23,902. PRINTING & PUBLICATIONS 22,462. CONSULTING 22,117. EMPLOYEE TRAINING 18,974. BANK CHARGES 13,780. POSTAGE & SHIPPING 12,212. VEHICLE EXPENSE 10,749. FLOWERS & DECORATIONS 7,945. HANDICAP EXPENSE 6,842. PERMITS & LICENSES 6,776. TOURNAMENT EXPENSE 3,812. SECURITY 2,296. |
| FORM 990, PART XI, LINE 9: | INITIATION FEES 698,214. |
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