Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | MEMBERS INCLUDE: ASPHALT PAVEMENT PRODUCERS, PAVING CONTRACTORS, EQUIPMENT MANUFACTURERS, MATERIALS SUPPLIERS, EQUIPMENT DISTRIBUTORS, ENGINEERING FIRMS, AND CONSULTANTS. |
| FORM 990, PART VI, SECTION A, LINE 7A | PRODUCER MEMBERS IN EACH STATE ELECT THEIR STATE BOARD MEMBER WITH ONE VOTE PER PRODUCER MEMBER. |
| FORM 990, PART VI, SECTION B, LINE 11 | NATIONAL ASPHALT PAVEMENT ASSOCIATION, INC.'S FINANCE AND COMPENSATION COMMITTEE WILL HOLD A CONFERENCE CALL OR SPECIAL MEETING TO REVIEW AND COMMENT ON THE INTERNAL REVENUE SERVICE FORM 990 AND ALL SCHEDULES PRIOR TO THE DUE DATE OF THE FILING. A REPRESENTATIVE OF THE ACCOUNTING FIRM THAT PREPARED THE FORM 990 SHALL BE AVAILABLE TO ANSWER QUESTIONS AND DISCUSS THE PREPARATION OF THE FORM 990. A SUMMARY OF THE FINANCE AND COMPENSATION COMMITTEE'S COMMENTS AND PROPOSED CHANGES WILL BE PROVIDED TO THE ACCOUNTING FIRM. THE FINANCE AND COMPENSATION COMMITTEE WILL ADVISE THE EXECUTIVE COMMITTEE OF ITS APPROVAL OR SUGGESTED CHANGES. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE ORGANIZATION REQUIRES STAFF AND BOARD MEMBERS TO FILL OUT AND SUBMIT CONFLICT OF INTEREST STATEMENTS ANNUALLY. EMPLOYEE AND ASSOCIATION MEMBERS MAY NOT ENGAGE IN ANY TRANSACTION OR ARRANGEMENT OR UNDERTAKE POSITIONS WITH OTHER ORGANIZATIONS THAT INVOLVE A CONFLICT OF INTEREST EXCEPT IN COMPLIANCE WITH THIS POLICY. EMPLOYEES AND ASSOCIATION MEMBERS SHOULD AVOID BOTH ACTUAL CONFLICTS AND THE APPEARANCE OF CONFLICTS OF INTEREST. ASSOCIATION MEMBERS SHALL EXCUSE THEMSELVES FROM VOTING ON ANY TRANSACTION OR ARRANGEMENT IN WHICH THEY HAVE A POTENTIAL OR ACTUAL CONFLICT OF INTEREST AND SHALL NOT BE PRESENT WHEN SUCH VOTE IS TAKEN. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE COMPENSATION OF THE PRESIDENT IS REVIEWED AND APPROVED BY THE NATIONAL ASPHALT PAVEMENT ASSOCIATION, INC. FINANCE AND COMPENSATION COMMITTEE, CONSISTING OF THE CURRENT CHAIRMAN OF THE BOARD, INCOMING CHAIRMAN OF THE BOARD, AND AN OUTSIDE FINANCIAL CONSULTANT. THE COMPENSATION OF THE PRESIDENT TAKES INTO ACCOUNT COMPARABLE COMPENSATION FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ASSOCIATIONS, AS RECOMMENDED BY INDEPENDENT COMPENSATION STUDIES. THERE IS CONTEMPERANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO THE DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT. THE COMPENSATION ARRANGEMENT FOR THE PRESIDENT SHALL BE PROPERLY REFLECTED IN A LETTER SIGNED BY THE CURRENT CHAIRMAN OF THE BOARD, STATING THE PRESIDENT'S SALARY AND OTHER COMPENSATION BENEFITS WHICH IS GIVEN TO THE VICE PRESIDENT OF FINANCE AND OPERATIONS ON AN ANNUAL BASIS. THE PROCESS FOR DETERMINING COMPENSATION FOR THE TOP OFFICIAL WAS LAST COMPLETED IN MARCH 2015. OTHER KEY EMPLOYEES' COMPENSATION IS REVIEWED BY THE PRESIDENT WITHIN THE SALARY RANGE APPROVED BY THE EXECUTIVE COMMITTEE. THE COMPENSATION OF KEY EMPLOYEES TAKES INTO ACCOUNT COMPARABLE COMPENSATION FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ASSOCIATIONS, AS RECOMMENDED BY INDEPENDENT COMPENSATION STUDIES. THERE IS CONTEMPERANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO THE DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT. THE COMPENSATION ARRANGEMENT FOR OTHER KEY EMPLOYEES IS PRESENTED IN WRITING TO THE VICE PRESIDENT OF FINANCE AND OPERATIONS AND IS SIGNED BY THE PRESIDENT. THE PROCESS FOR DETERMINING COMPENSATION FOR THE OFFICERS/KEY EMPLOYEES WAS MARCH 2015. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKE ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART XI, LINE 9: | DRAWS BY JOINT VENTURE PARTNERS -385,821. |
| FORM 990, PART XII, LINE 2C | THE OVERSIGHT OR SELECTION PROCESS HAVE NOT CHANGED IN 2015. |
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