Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Unrelated business income explanation Part V line 3b | Form 990T is scheduled to be signed and filed on October 31, 2016. |
| Members or stockholder classes and rights Part VI line 6 | Clay Electric Cooperative, Inc. had 142,642 members as of December 31, 2015. |
| Member election for additional members Part VI line 7a | Clay Electric Cooperative, Inc. had nine members on the Board of Trustees at the end of the year. The Board of Trustee members serve three-year terms and each board member represents one trustee district within the cooperatives service area. Their terms are staggered in such a way that only three are up for election by the members each year. |
| Governing body decisions Part VI line 7b | The business and affairs of the cooperative are managed by a Board of Trustees which shall exercise all the powers of the cooperative except such as by law, the articles of incorporation or the bylaws. If an amendment of the bylaws is proposed by the Board of Trustees the amendment must be presented to the membership. |
| Form 990 governing body review Part VI line 11 | The top financial official presented paper copies of the 2015 Form 990 to the Board of Trustees for their review at their monthly board meeting on September 22, 2016. |
| Conflict of interest policy compliance Part VI line 12c | It is a requirement that incumbents of certain positions within the Cooperative and the Board of Trustees annually complete and sign the Conflict of Interest Certification and Disclosure Form and deliver it to the General Manager/CEO or Board President. |
| CEO executive director top management comp Part VI line 15a | Comparability data was used to determine the compensation for the CEO and was approved by the Board of Trustees. Board meeting minutes document the deliberations and decisions on the compensation arrangement. Board meeting minutes on November 19, 2015 reflect a performance appraisal and compensation review for the CEO. |
| Other officer or key employee compensation Part VI line 15b | Comparability data was used to evaluate the compensation for the other officers and key employees. |
| Governing documents etc available to public Part VI line 19 | The governing documents (included in the Member Handbook), financial statements (included in the Kilowatt Newsletter) and conflict of interest policy are made available to the general public on the website at www.clayelectric.com. |
| Explanation of other changes in net assets or fund balances Part XI line 9 | Capital credits assigned for the year were $22,695,666 less net retirements of capital credits of $5,251,134 plus an increase in memberships of $10,040 less the change in accumulated other comprehensive income of $2,152,395. |
| General explanation attachment | PART IX-STATEMENT OF FUNCTIONAL EXPENSES:The Cooperatives records are maintained in accordance with the uniform system of accounts prescribed by the Federal Energy Regulatory Commission (18CFR.PART 101) as modified and adopted by the Rural Utilities Service (RUS) in 7.CFR.1767. Those practices utilize the allocation of certain expenses based on labor charges or other allocation bases. As a result, it would require significant effort to break out expenses in the functional categories provided on the Statement of Functional Expenses. Management has opted to classify its expenses on the Statement of Functional Expenses in the same manner it reports its financial results to lenders, regulators and members. |
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