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TIN:
SCHEDULE O
(Form 990 or 990-EZ)
Department of the Treasury
Internal Revenue Service
(Form 990 or 990-EZ)
Department of the Treasury
Internal Revenue Service
Supplemental Information to Form 990 or 990-EZ
Complete to provide information for responses to specific questions on
Form 990 or 990-EZ or to provide any additional information.
Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is atwww.irs.gov/form990.
OMB No. 1545-0047
2015
Open to Public
Inspection
Inspection
Name of the organization
NATL ASSN FOR INFORMATION DESTRUCTION INC
Employer identification number
86-0793925
86-0793925
| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section A, Line 4 | ARTICLE XI, SECTION 2 OF THE ORGANIZATIONS BYLAWS WAS AMENDED TO ALLOW PASSAGE OF A BYLAW AMENDMENT BY A SUPER MAJORITY OF VOTES FROM THE BOARD OF DIRECTORS, WHICH MEANS A STANDARD OF 75 OR 9 OF 12 DIRECTORS IN FAVOR OF A PROPOSED AMENDMENT FOR PASSAGE AND ADOPTION. PREVIOUSLY, A UNANIMOUS VOTE BY THE BOARD OF DIRECTORS WAS NEEDED TO AMEND THE ORGANIZATIONS BYLAWS. BYLAW AMENDMENTS MADE BY THE BOARD OF DIRECTORS WILL STILL CONTINUE TO REQUIRE RATIFICATION FROM THE MEMBERS. |
| Form 990, Part VI, Section A, Line 6 | THE ORGANIZATION HAS THE FOLLOWING MEMBERSHIP CATEGORIES ACTIVE, FRANCHISEE, ASSOCIATE, HONORARY, INDIVIDUAL, AND CUSTODIAL. ACTIVE MEMBERS CAN BE ANY NON-FRANCHISEE TYPE FIRM OR CORPORATION ACTIVELY ENGAGED IN PROVIDING INFORMATION DESTRUCTION TO COMMERCE, INDUSTRY, EDUCATION, AND GOVERNMENT AND WHICH OPERATES ITS OWN ON-SITE AND/OR OFF-SITE INFORMATION DESTRUCTION PLANTS AND/OR VEHICLES. ALL ACTIVE MEMBERS IN GOOD STANDING ARE ENTITLED TO VOTE ON THE OFFICERS AND BOARD OF DIRECTORS. FRANCHISEE MEMBERS CAN BE ANY FIRM OR CORPORATION ACTIVELY ENGAGED IN PROVIDING INFORMATION DESTRUCTION TO COMMERCE, INDUSTRY, EDUCATION, AND GOVERNMENT AND WHICH OPERATES ITS OWN ON-SITE AND/OR OFF-SITE INFORMATION DESTRUCTION PLANTS AND/OR VEHICLES IN A FRANCHISEE OR FRANCHISEE TYPE RELATIONSHIP WITH ANOTHER COMPANY. ASSOCIATE MEMBERS CAN BE ANY FIRM OR CORPORATION WHICH PROVIDES PRODUCTS OR SERVICES TO THE MEMBERS OF THE ASSOCIATION OR ANY FIRM OR CORPORATION THAT HAS AN INTEREST IN THE INFORMATION DESTRUCTION INDUSTRY. HONORARY MEMBERS ARE PERSONS SELECTED BY THE BOARD OF DIRECTORS IN HONOR OF THEIR SERVICE HONORARY MEMBERS ARE NOT ENTITLED TO VOTE OR HOLD OFFICE IN THE ASSOCIATION. INDIVIDUAL MEMBERS CAN BE INDIVIDUALS WHO FORMERLY HAVE BEEN INVOLVED IN THE INFORMATION DESTRUCTION BUSINESS AND WHO WISH TO REMAIN CONNECTED TO THE ASSOCIATION AND PROFESSIONALS INVOLVED IN INFORMATION AND/OR SECURITY MANAGEMENT I.E. RECORDS AND INFORMATION MANAGERS, MIS, ADP, AND SECURITY PROFESSIONALS, IMAGING SPECIALISTS, ARCHIVISTS, HEALTHCARE ADMINISTRATORS, LEGAL ADMINISTRATORS, LIBRARIANS, AND EDUCATORS. INDIVIDUAL MEMBERS ARE NOT ELIGIBLE TO VOTE OR HOLD OFFICE IN THE ASSOCIATION. CUSTODIAL MEMBERS MAY BE ANY FIRM OR CORPORATION TAKING TEMPORARY CUSTODY OF, OR RESPONSIBILITY FOR, SENSITIVE INFORMATION, RECORDS, MEDIAL OR DEVICES AS AN INTERMEDIARY PRIOR TO ITS EVENTUAL DESTRUCTION THAT IS WILLING TO VERIFY BY PERIODIC SCHEDULED AND SURPRISE AUDITS THAT SUCH DESTRUCTION IS EXCLUSIVELY PROVIDED BY NAID AAA CERTIFIED ACTIVE MEMBERS. |
| Form 990, Part VI, Section A, Line 7 A | EACH ACTIVE MEMBER IN GOOD STANDING MAY VOTE ON THE ASSOCIATIONS OFFICERS AND BOARD OF DIRECTORS. THE DIRECTOR REPRESENTING THOSE NAID MEMBER COMPANIES PAYING THE MAXIMUM AMOUNT OF GRADUATED DUES WILL BE ELECTED BY A PLURALITY VOTE OF ALL THE NAID MEMBER-COMPANIES PAYING THE MAXIMUM AMOUNT OF GRADUATED DUES. THE REGION-SPECIFIC DIRECTORS WILL BE ELECTED BY THE MEMBER-COMPANIES WITH THE MAJORITY OF THEIR OPERATIONS IN THE CORRESPONDING REGION. |
| Form 990, Part VI, Section A, Line 7 B | AMENDMENTS TO THE ORGANIZATIONS BYLAWS REQUIRE APPROVAL FROM THE MEMBERSHIP BODY. |
| Form 990, Part VI, Section B, Line 11 B | THE ORGANIZATION DISTRIBUTES A PDF COPY OF THE 990 TO ALL BOARD MEMBERS FOR REVIEW AND COMMENT PRIOR TO THE RETURN BEING FILED. |
| Form 990, Part VI, Section B, Line 12 C | ANNUALLY, THE ORGANIZATION REVIEWS AND DISCUSSES THE CONFLICT OF INTEREST POLICY AND REQUESTS THAT EACH BOARD MEMBER LIST AND ACKNOWLEDGE ANY KNOWN CONFLICTS. ALL MEMBERS OF THE BOARD OF DIRECTORS AND STAFF ARE COVERED UNDER THE CONFLICT OF INTEREST POLICY. AT EACH BOARD AND COMMITTEE MEETING, IF THERE IS A DISCUSSION OF SELECTING OR ENGAGING A VENDOR OR SERVICE PROVIDER, ALL IN ATTENDANCE ARE ASKED TO RECUSE THEMSELVES FROM THIS DISCUSSION IF THERE COULD BE A PERCEIVED CONFLICT. |
| Form 990, Part VI, Section B, Line 15 A B | THE BOARD OF DIRECTORS REVIEWS THE COMPENSATION FOR THE EXECUTIVE DIRECTOR BY COMPARING HIS COMPENSATION TO THE COMPENSATION OF INDIVIDUALS IN LIKE POSITIONS, IN COMPARABLE ORGANIZATIONS USING FORMS 990, COMPENSATION STUDIES, AND OTHER AVAILABLE DATA. THE BOARD THEN APPROVES ANY CHANGES IN COMPENSATION BASED ON THIS INFORMATION. THE ORGANIZATION HAS NO OTHER PAID OFFICERS OR EMPLOYEES MEETING THE IRS DEFINITION OF A KEY EMPLOYEE. |
| Form 990, Part VI, Section C, Line 19 | THE ORGANIZATION WILL PROVIDE IN A TIMELY MANNER, COPIES OF ALL GOVERNING DOCUMENTS INCLUDING ITS CONFLICT OF INTEREST POLICIES AND FINANCIAL STATEMENTS WHEN REQUESTED IN WRITING OR IN PERSON. |
| Form 990, Part VII, Section 1, Line 15 | OFFICER COMPENSATION SEE 1 FOLLOWING DISCLOSURE ON SCHEDULE O REFERENCING FORM 990, PART XI, LINE 9 OTHER CHANGE IN NET ASSETS AND 2 SUPPLEMENTAL DISCLOSURE ON PART III OF SCHEDULE J. |
| Form 990, Part XI, Line 9 | OTHER CHANGE IN NET ASSETS 1 MANAGEMENT BONUS ADJUSTMENT OF 150,000 AND 2 BOOK TO TAX ADJUSTMENT OF 22,648. 1 THE ORGANIZATIONS WRITTEN COMPENSATION AGREEMENT WITH CHIEF EXECUTIVE OFFICER, MR. ROBERT JOHNSON, INCLUDED THE ELIBILITY TO EARN A BONUS OF 180,000 AFTER SPECIFIC BENCHMARKS AND YEARS OF SERVICE REQUIREMENTS HAD BEEN MET. MR. JOHNSON MET THESE REQUIREMENTS FOR THE BONUS DURING THE FISCAL YEAR ENDING JUNE 30, 2016, AND THIS BONUS WAS PAID OUT APRIL 2016. THE ORGANIZATION INADVERTANTLY ACCRUED 30,000 A YEAR, AND REPORTED THE MANAGEMENT BONUS AS PART OF COMPENSATION EXPENSE IN EACH OF THE YEARS LEADING UP TO THE PAYMENT OF THE BONUS. AS A CONTINGENT LIABILITY SUBJECT TO REPORTING ONLY WHEN EARNED, THE MANAGEMENT BONUS SHOULD NOT HAVE BEEN INCLUDED AS A LIABILITY ON THE ORGANIZATIONS BALANCE SHEET OR INCLUDED IN EXPENSE BEFORE THE FISCAL YEAR ENDING JUNE 30, 2016. AN ADJUSTMENT OF 150,000 HAS BEEN REPORTED FOR THE FISCAL YEAR JUNE 30, 2016 ESSENTIALLY REMOVING THE PRIOR YEAR MANAGEMENT BONUS REPORTED IN PRIOR YEARS. FORM 990, PART IX, LINE 5 REPORTS THE CEOS FISCAL YEAR WAGES, 180,000 BONUS, NON-TAXABLE BENEFITS, AND THE FISCAL YEAR EMPLOYER PAID PENSION CONTRIBUTION. 2 THE ORGANIZATION HAS ACCRUED INTEREST INCOME ON A RELATED PARTY NOTE IN THE AMOUNT OF 22,648. THE RELATED PARTY IS A CASH BASIS TAX PAYER. FOR TAX PREPARATION PURPOSES, THE ORGANIZATION IS REQUIRED TO ONLY RECOGNIZE THE RELATED PARTY INTEREST INCOME IN THE YEAR THE RELATED PARTY MAKES PAYMENT. NO PAYMENTS HAVE BEEN RECEIVED BY THE ORGANIZATION ON THE NOTE DURING THE FISCAL YEAR JUNE 30, 2016. |
For Paperwork Reduction Act Notice, see the Instructions for Form 990 or 990-EZ.
Cat. No. 51056K
Schedule O (Form 990 or 990-EZ) 2015
Additional Data
| Software ID: | 15000290 |
| Software Version: | 15.3.0.0 |