Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Members or stockholder classes and rights Part VI line 6 | THE ORGANIZATION HAS MEMBERS AS DEFINED BY THE BYLAWS |
| Member election for additional members Part VI line 7a | THE MEMBERS ELECT THE BOARD MEMBERS AND THE PRESIDENT |
| Governing body decisions Part VI line 7b | MEMBERS DO NOT MAKE ANY DECISIONS OTHER THAN THE ELECTION OF THE BOARD MEMBERS AND THE PRESIDENT. THE BOARD MAKES ALL BINDING DECISIONS FOR THE ORGANZIATION. THE EXECUTIVE DIRECTOR AND THE PRESIDENT ARE ADVISORS TO THE BOARD. CURRENTLY THE EXECUTIVE DIRECTOR IS ALSO CURRENTLY AN ELECTED BOARD MEMBER. |
| Governing body meeting documentation Part VI line 8a | ALL BOARD MEETINGS ARE DOCUMENTED BY THE SECRETARY |
| Committee meeting documentation Part VI line 8b | THE BOARD AND OR THE PRESIDENT OR EXECUTIVE DIRECTOR MAY APPOINT COMMITTEES ASSIST THEM IN ADMINISTRATING THE AFFAIRS OF THE ORGANIZATION. HOWEVER, NONE OF THESE COMMITTEES HAVE RULE MAKING AUTHORITY. ALL RULE MAKING AUTHORITY IS RESERVED FOR THE BOARD. |
| Form 990 governing body review Part VI line 11 | THE ORGANIZATION WILL SHOW A COPY OF ITS 2015 YEAR ENDED FORM 990 TO BOARD MEMBERS EITHE PRIOR TO THE FILING OF THE FORM OR SHORTLY AFTER THE FILING OF THE FORM. EACH DIRECTOR IS REQUESTED TO SIGH A STATEMENT DOCUMENTING HIS OR HER REVIEW. THE EXECUTIVE DIRECTOR, PRESIDENT AND THE CONTROLLER DO REVIEW THE 990 PRIOR TO ITS EFIFING. |
| Conflict of interest policy compliance Part VI line 12c | THE BOARD HAS ESTABLISHED A CONFLICT OF INTEREST POLICY AND HAS INFORMED ALL EMPLOYEES AND DIRECTORS OF THEIR RESPONSIBILITY TO REPORT ANY KNOW OR POTENTIAL CONFLICTS OF INTEREST TO ANY BOARD MEMBER OR OFFICER AS SOON AS THEY ARE AWARE OF THE CONFLICT OR POTENTIAL CONFLICT. THERE IS AN ANNUAL WRITTEN REPORTING REQUIREMENT. |
| CEO executive director top management comp Part VI line 15a | DIRECTORS DISCUSS AND APPROVE COMPENSATION. DIRECTORS ATTEMPT TO FIND COMPARABLE COMPENSATION BUT THERE ARE ONLY A HANDFUL OF SIMILAR ENTITIES IN PA. THE EXECUTIVE DIRECTOR(DIRECTOR AND OFFICER) AND SECRETARY (NON DIRECTOR) LEAVE THE MEETING SO DIRECTORS CAN DISCUSS THE COMPENSATION FOR THE EXECUTIVE DIRECTOR AND SECRETARY. THESE TWO ARE THE ONLY COMPENSATED OFFICERS. |
| Other officer or key employee compensation Part VI line 15b | DIRECTORS DISCUSS AND APPROVE COMPENSATION FOR EXECUTIVE DIRECTOR, SECRETARY AND CONTROLLER. THE CONTROLLER POSITION IS NOT AN OFFICERS POSITION AND IS A PART TIME POSITION. ALL OTHER COMPENSATION IS APPROVED BY THE EXECUTIVE DIRECTOR. THE DIRECTORS APPROVE COMPENSATION FOR THE EXECUTIVE DIRECTOR,SECRETARY AND CONTROLLER. THE CONTROLLER IS A PART TIME EMPLOYEE. IT IS DIFFICULT TO FIND A COMPARABLE ORGANIZATION IN A SIMILAR INDUSTRY IN PA. THE EXECUTIVE DIRECTOR AND BOARD MEMBERS ARE RESPONSIBLE FOR MANAGING FOUR SEPARATE ENTITIES RELATED BY COMMON CONTROL. ALL COMPENSATION AND BENEFITS ARE PAID THROUGH PA THOROUGHBRED HORSEMENS ASSOCIATION, INC. THE BOARD BELIEVES THE COMPENSATION IT APPROVES FOR THE EXECUTIVE DIRECTOR AND THE SECRETARY IS REASONALBE FOR SERVICES PERFORMED. |
| Governing documents etc available to public Part VI line 19 | THE ORGANIZATION GIVES THE PUBLIC ACCESS TO ITS 990 FORM UPON WRITTEN REQUEST. THE AUDITED FINANCIAL STATEMENTS OF THE ORGANIZATION ARE POSTED BY REGULATORY AGENCIES OF PA TO ITS WEBSITE AND CAN BE ACCESSED BY THE PUBLIC. IT DOES NOT MAKE PUBLIC ITS GOVERNING POLICIES OR CONFLICT OF INTEREST DOCUMENTS AND PROCEEDURES. IF IT EVER RECEIVES A WRITTEN REQUEST FOR SUCH INFORMATION A BOARD MEETING WOULD BE SCHEDULED TO DISCUSS A RESPONSE. |
| List of other expenses Part IX line 24e | SEE THE LIST OF OTHER ADMINISTRATIVE COSTS ON THE OVERFLOW STATEMENT TOTALING $457,933 AND $14,258 |
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