Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 4 | THE ORGANIZATION AMENDED THEIR BY-LAWS. SIGNIFICANT CHANGES ARE: 1. MUST HAVE AT LEAST 7 DIRECTORS BUT NO MORE THAN 19. THE BOD CAN FIX THE NUMBER OF DIRECTORS TO BE ELECTED AT THE BOD MEETING, SAID PROSPECTIVE NOMINEES TO BE ELECTED FOR A TERM OF 3 YEARS AT REGULAR MEETINGS THEY MAY INCREASE OR DECREASE THE NUMBER OF DIRECTORS: CAN ONLY ELIMINATE IF VACANCY EXISTS BY REASON OF DEATH, RESIGNATION, REMOVAL OR DISQUALIFICATION 2. DIRECTORS SHOULD HOLD OFFICE FOR THE TERM OF THE CLASS TO WHICH HE OR SHE IS ELECTED NO DIRECTOR SHALL SERVE MORE THAN THREE CONSECUTIVE TERMS ON THE BOARD 3. THE MAJORITY OF DIRECTORS SHOULD BE RESIDENTS OF THE CITY OF HOLYOKE 4. ANY PERSON WHO HAS BEEN GRANTED HONORARY OR LIFE MEMBERSHIP SHALL NOT BE A VOTING MEMBER BUT MAY SIT ON THE BOD 5. A. NOMINATING COMMITTEE SHALL BE ESTABLISHED, COMP1ISED OF NO FEWER THAN THREE MEMBERS OF THE BOARD, AT LEAST SIXTY DAYS PRIOR TO THE ANNUAL MEETING, WHICH SHALL ANNUALLY RECOMMEND A SLATE OF OFFICERS AND DIRECTORS TO REPLACE ANY DIRECTORS WHOSE TERM IS TO EXPIRE OR HAS OTHERWISE CEASED TO SERVE. B. FINANCE COMMITTEE SHALL BE ESTABLISHED ANNUALLY, COMPRISED OF NO FEWER THAN THREE MEMBERS OF THE BOARD, TO REVIEW THE BUDGET AND QUARTERLY REPORTS OF THE TREASURER, AS WELL AS THE COMPANY AUDITS ON AN ANNUAL BASIS. THE FINANCE COMMITTEE SHALL ANNUALLY REVIEW AND MAKE RECOMMENDATIONS REGARDING THE TE1MS OF COMPENSATION FOR THE PRESIDENT AND EMPLOYEES REPORTING DIRECTLY TO THE PRESIDENT. C. OTHER COMMITTEES AS THE NEED MAY ARISE, THE DIRECTORS MAY APPOINT ONE OR MORE COMMITTEES AND MAY DELEGATE TO ANY SUCH COMMITTEE OR COMMITTEES ANY OR ALL OF THEIR POWERS, PROVIDED THAT ANY COMMITTEE TO WHICH THE POWERS OF THE DIRECTORS ARE DELEGATED SHALL CONSIST SOLELY OF DIRECTORS. 6. SPECIAL MEETINGS MAY BE HELD AT ANY TIME AT ANY PLACE WHEN CALLED BY THE PRESIDENT OF THE CORPORATION OR BY TWO OR MORE DIRECTORS 7. NOTICE OF TIME AND PLACE SHALL BE GIVEN BY MAIL AT LEAST FIVE DAYS IN ADVANCE OR BY EMAIL OR FACSIMILE AT LEAST FORTY-EIGHT HOURS BEFORE THE MEETING 8. MEETINGS MAY BE ADJOURNED BY A MAJORITY OF VOTES CAST UPON THE QUESTIONS WHETHER OR NOT A QUORUM IS PRESENT 9. IF ACTION IS REQUIRED WITHOUT A MEETING, THEY MAY CONSIDER CONSENTS IN WRITING AS A VOTE 10. PRESENCE CAN CONSTITUTE COMMUNICATION BY MEANS OF A CONFERENCE TELEPHONE, IF UNANIMOUSLY APPROVED AND EVERYONE IS ABLE TO HEAR EACH OTHER AT THE SAME TIME. 11. DIRECTORS MAY NOT VOTE BY PROXY 12. ANY RECORDABLE INSTRUMENT PURPORTING TO AFFECT AN INTEREST IN REAL ESTATE, EXECUTED IN THE NAME OF THE CORPORATION BY THE PRESIDENT OR A VICE PRESIDENT AND THE TREASURER OR AN ASSISTANT TREASURER, WHO MAY BE ONE AND THE SAME PERSON, SHALL BE BINDING ON THE CORPORATION IN FAVOR OF A PURCHASER OR OTHER PERSON RELYING IN GOOD FAITH ON SUCH INSTRUMENT NOTWITHSTANDING ANY INCONSISTENT PROVISION OF THE ARTICLES OF ORGANIZATION, BYLAWS, RESOLUTIONS, OR VOTES OF THE CORPORATION. 13. BOD WILL NOT BE ENTITLED TO COMPENSATION BUT MAY BE REIMBURSED FOR REASONABLE EXPENSES AS APPROVED BY THE BOD. 14. THE DIRECTORS AND OFFICERS ACTIVING IN GOOD FAITH SHALL NOT BE PERSONALLY LIABLE FOR DEBT LIABILITY OR OBLIGATION OF THE CORPORATION 15. EACH DIRECTOR AND OFFICER WHO FOR COMPENSATION PROVIDES ANY SERVICE, SELLS OR EXCHANGES ANY GOODS OR PROPERTY, OR IS A RELATED PARTY BY EMPLOYMENT OR OWNERSHIP TO ANY VENDOR SO COMPENSATED SHALL DISCLOSE ALL SUCH RELATIONS IN WRITING TO THE BOARD OF DIRECTORS ON A FORM APPROVED BY THE PRESIDENT. SUCH FORMS SHALL BE RETAINED BY THE CLERK IN THE CORPORATE RECORDS FOR A PERIOD OF NOT LESS THAN SIX YEARS. THE DIRECTORS SHALL ENACT AND COMPLY WITH A MORE DETAILED CONFLICT OF INTEREST POLICY, AS MAY BE AMENDED FROM TIME TO TIME. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 WILL BE REVIEWED BY THE TREASURER AND PRESIDENT AND A COPY WILL BE PROVIDED TO ALL BOARD MEMBERS PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | COPIES OF THE CONFLICT OF INTEREST POLICY ARE DISTRIBUTED TO ALL BOARD MEMBERS. THEY ARE REQUIRED TO MAKE A PROMPT AND FULL DISCLOSURE OF THEIR INTEREST TO THE BOARD PRIOR TO ITS ACTING ON ANY CONFLICTED TRANSACTION. ANY BOARD MEMBER WITH A CONFLICT OF INTEREST MUST ABSTAIN FROM VOTING ON ANY RELATED ISSUES. |
| FORM 990, PART VI, SECTION B, LINE 15 | PART VI: LINE 15: THE ORGANIZATION USES HOLYOKE HOUSING AUTHORITIES RATES TO DETERMINE RAISES. |
| FORM 990, PART VI, SECTION C, LINE 18 | THESE FORMS ARE AVAILABLE UPON REQUEST. |
| FORM 990, PART VI, SECTION C, LINE 19 | AVAILABLE UPON REQUEST |
| PART XII, LINE 2C: | THERE WERE NO CHANGES IN THE ORGANIZATION'S OVERSIGHT PROCESS OR IN ITS SELECTION PROCESS DURING THE TAX YEAR. |
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