Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Page 6 Part VI Section A Lines 7a & 7b - Election of governing members | The members vote for their Board of Directors and make governing decisions at their annual convention. |
| Page 6 Part VI Section B Line 15b - Officer Compensation | The Board of Directors determines the compensation for their organization's President, directors and management. This process includes review and approval by independent persons, comparability data, and contemporaneous substantiation of the deliberation and decision. |
| Page 6 Part VI Section B Line 11 - Responsible for 990 review | The Board of Directors has delegated the responsibility for reviewing, approving and signing the Form 990 to the President. The Form 990 is made available to any director upon request. |
| Page 6 Part VI Section C Line 19 - Availability of 990 to public | The organizational governing documents, financial statements and Form 990 are available upon request to the general public. |
| Page 6 Part VI Section A Line 6 - Members | The MNA is directed and run by the membership with an elected board of directors and a grassroots organizational structure. With regional councils in five different regions of the state, members have an opportunity to become involved in the MNA on local issues and concerns. The MNA also provides members with an opportunity to influence nursing and other healthcare issues on a national level. |
| Page 6 PArt VI Section A Line 4 - ByLaws Changes | ARTICLE V - Board of Directors Section 3: Term of Office a. Officers and directors are declared elected at the end of the annual business meeting of the MNA or 30 days after the election results have been certified, whichever is sooner and hold office for three years or until successors are declared elected. b. A member who has served more than a half a term in any office shall be deemed to have served that term. c. In case of a vacancy in the office of President, the Vice President shall become President. The Board of Directors shall fill vacancies in the office of Vice President, Secretary and Treasurer by appointment. The Board of Directors shall fill all other vacancies for the unexpired term by appointment. d. The non-voting member representing each of the Congresses shall be selected by those respective groups and affirmed by the Board of Directors. ARTICLE VII - Elections Section 1: Schedule of elections. Beginning in 2016, the terms of office for all elected positions will be three years. The election cycle for MNAs general election will consist of two consecutive years where elections involving the individual offices grouped as group A and B will be conducted, followed by a null year where no general elections are held. The new election cycle will begin in 2016 with the election of Group B. a. Group A: The President, Collective Bargaining Unit member; Secretary, Collective Bargaining Unit member; Director from each region, Collective Bargaining Unit member; four At-Large Directors, Collective Bargaining Unit members; three At-Large Directors, General; one Collective Bargaining Unit member who is a non-RN health care Professional; five members of the Nominations and Elections Committee representing each region; five members of the Bylaws Committee; five members of each Congress and two members of the Center for Ethics and Human Rights shall be elected in the year immediately following the election of members in Group B. b. Group B: The Vice President, Collective Bargaining Unit member; the Treasurer, Collective Bargaining Unit member; a Director from each region, Collective Bargaining Unit member; three At-Large Directors, Collective Bargaining Unit members; four At-Large Directors, General; five members of the Committee on Nominations and Elections representing each region; five members of the Bylaws Committee; four members of each Congress and two members of the Center for Ethics and Human Rights shall be elected in the year following null year with no general election. c. Two At-large Regional Council members shall be elected by the Regional Council membership in MNAs general election, during each year where elections take place in MNAs general election cycle. d. Members shall be considered eligible to hold only one elective office in MNA at any one time, though they may run for more than one office. ARTICLE III - Regional Councils Section 5: Governance b. At-large members shall be elected by the Regional Councils membership in MNAs general election. Two at-large members shall be elected in MNAs general election, during each year where elections take place in the election cycle. ARTICLE VI - Standing Committees Section 1: Definition There shall be Standing Committees on Bylaws, Finance, and Nominations and Elections. Section 2: Composition a. A standing committee shall be composed of ten members with representation from each region. b. The Finance Committee shall consist of five members of the Board of Directors, four of whom shall be from the Collective Bargaining Unit positions, one of whom shall be the Treasurer, who shall act as chair, and five MNA members-at-large, three of whom shall be from the Collective Bargaining Units. Members shall be appointed by the President with the approval of the Board of Directors. c. The Committee on Nominations and Elections and the Bylaws Committee shall each consist of ten members, five of whom shall be elected annually by the membership, with representation from each region. Section 3: Term of Office a. Members of Standing Committees shall serve a three-year term and shall serve until their successors are appointed. Section 4: Accountability a. The Bylaws Committee and Nominations and Elections Committee shall be accountable to the membership unless otherwise provided herein. b. The Finance Committee shall be accountable to the Board of Directors. Section 5: Responsibilities a. The Bylaws Committee shall: (1) Recommend to the Board of Directors for adoption the policies, procedures and timeline for submission of proposed amendments to the Bylaws. (2) Receive or initiate proposed amendments to the Bylaws of the MNA from regional councils, the Board of Directors and structural units of the MNA. (3) Report its recommendations to the Board of Directors and the Voting Body at the annual business meeting and any special business meeting at which the membership will vote on any proposed bylaw amendment or amendments. (4) Review all policies for congruency with existing Bylaws. b. The Nominations and Elections Committee shall: (1) Publish a list of incumbent officers and members of the Board of Directors and Congresses, with their respective regions and a statement as to which are eligible for re-election. (2) Establish and publicize the deadline for submission of nominations and consent-to-serve form. (3) Actively solicit and receive nominations from all Regional Councils, Congresses, Standing Committees and individual members in good standing. All nominations must be accompanied by a written consent-to-serve form. (4) Prepare a slate that shall be geographically representative of the state with one or more candidates for each office. (5) Report to the Board of Directors the slate of candidates to be elected to each office. Included in the slate shall be candidates for the officers, members of the Board of Directors, Bylaws Committee, and Nominations and Elections Committee. (6) Publicize the proposed slate together with instructions for additional nominations at least four months prior to the MNA annual business meeting. (7) Establish a deadline by which individual members may submit additional nominations accompanied by a consent-to-serve form. (8) Prepare and present the final ballot to the MNA Board of Directors for their information before distribution to the membership. (9) Mail the final ballot to the membership at least 30 days prior to the first day of the annual business meeting including biographical information on each nominee and a deadline for return on the ballot. (10) Implement the policies and procedure for elections established by the Board of Directors. (11) Determine the elected candidates as follows: (a) A plurality vote shall constitute an election for each office. The candidate receiving the largest number of votes shall be declared elected. In the case of a tie, the election shall be determined by lot. (12) Announce the results of the elections at the MNA annual business meeting and publish the results. (13) Preserve all ballots and other records of the election for one year. c. The Finance Committee shall: (1) Prepare a budget for the year and submit it to the Board of Directors for approval. (2) Advise the Board as to income, investment and expenditure of funds. (3) Present a report to the Voting Body at the annual business meeting. ARTICLE VIII - Congresses Congresses and Centers Section 1: Definition Congresses and Centers are organized, deliberative bodies which focus on long-range policy development essential to the mission of the association. Section 2: Designation There shall be a Congress on Nursing Practice, a Congress on Health Policy and Legislation, a Congress on Health and Safety and a Center on Ethics and Human Rights. Section 3: Composition a. Composition of Congresses and Centers shall be determined by the Board of Directors and shall consist of sufficient members with interest and/or expertise to carry out the designated purpose of the congress and/or center. The Chairperson shall be selected by each congress and/or center. b. In addition, Associate Members participating on congresses and/or centers shall have a voice but no vote. Section 4: Term of Office Members may serve so long as the purpose of the Congress or Center is to be completed or until their successors have been appointed. Section 5: Accountability Congresses and Centers are accountable to the Board of Directors and shall act in accordance with general policy and bylaws of MNA. Section 6: Responsibilities Congresses and Centers shall develop internal procedures appropriate to their designated purpose and consistent with the policies specified by the Board of Directors. Congresses and Centers shall submit a report annually in writing to the Board of Directors. ARTICLE IX - Committees and Task Forces Section 1: Definition Committees and Task Forces are groups established for a specific limited purposeful activity designated by the membership at any annual business meeting or by the |
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