Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section A, Line 6 | AZAFP HAS ACTIVE MEMBERS, RESIDENT MEMBERS, INACTIVE MEMBERS, HONORARY MEMBERS, LIFE MEMBERS, STUDENT MEMBERS, SUPPORTING MEMBERS, AND INTERNATIONAL MEMBERS. ONLY ACTIVE MEMBERS FROM EACH COUNTY CAN VOTE FOR THEIR COUNTYS DELEGATES AND ALTERNATE DELEGATES TO THE CONGRESS OF DELEGATES, NOMINATED BY THE NOMINATING COMMITTEE. |
| Form 990, Part VI, Section A, Line 7a | A CALL FOR NOMINATIONS ARE PRINTED IN A PUBLICATION OF THE AZAFP AT LEAST TWO MONTHS PRIOR TO THE ELECTION OF OFFICES. THE NOMINATING COMMITTEE SHALL THEN NOMINATE AT LEAST ONE CANDIDATE FOR EACH OF THE OFFICES TO BE ELECTED THAT YEAR. ELECTIONS OF OFFICERS, DIRECTORS, AND DELEGATES, EXCEPT RESIDENT AND STUDENT DIRECTORS, SHALL BE BY A PLURALITY OF THOSE VOTING MEMBERS VOTING BY MAIL OR ELECTRONIC BALLOT. IN THE EVENT OF A TIE, A SPECIAL ELECTION WILL BE HELD WITHIN 30 DAYS. IF THE SPECIAL ELECTION ENDS IN A TIE, A SPECIAL BOARD MEETING WILL BE HELD WITHIN 15 DAYS AND VOTED BY THE MEMBERS SEATED AT THAT TIME. THE NOMINATING COMMITTEE IS COMPOSED OF THREE PAST PRESIDENTS, TWO MEMBERS FROM DIFFERENT GEOGRAPHICAL AREAS, APPOINTED BY THE PRESIDENT. VACANCIES OF THE VICE-PRESIDENT, SECRETARY, AND TREASURER ARE FILLED BY A MAJORITY VOTE OF THE BOARD. |
| Form 990, Part III, Section A, Line 7b | POLICIES ARE ESTABLISHED BY A CONGRESS OF DELEGATES COMPOSED OF A SPEAKER, VICE SPEAKER, AND ACTIVE OR LIFE MEMBER DELEGATES FROM EACH COUNTY. THE BOARD OF DIRECTORS ARE SUBJECT TO THE ACTIONS OF THE CONGRESS AND SHALL SERVE AS THE GOVERNING BODY IMPLEMENTING POLICIES. BOARD SHALL MAKE POLICY DECISIONS IN BETWEEN CONGRESS MEETINGS BUT MUST REPORT BACK TO THE CONGRESS EACH YEAR ON NEW POLICIES THAT IT HAS ADOPTED DURING THE TERM. THE BOARD SHALL ACT AS THE FINAL APPEAL ON ALL MATTERS PROPERLY BROUGHT BEFORE IT. |
| Form 990, Part VI, Section B, Line 11b | TREASURER OF THE ORGANIZATION DISTRIBUTES A PDF COPY OF 990 RETURN TO ALL BOARD MEMBERS FOR A REVIEW AND COMMENT PRIOR TO BEING FILED. |
| Form 990, Part VI, Section B, Line 12c | AT EACH BOARD AND COMMITTEE MEETING, IF THERE IS A DISCUSSION OF SELECTING OR ENGAGING A VENDOR OR SERVICE PROVIDER, ALL IN ATTENDANCE ARE ASKED TO RECUSE THEMSELVES FROM THIS DISCUSSION IF THERE COULD BE A PERCEIVED CONFLICT. ANNUALLY, THE ORGANIZATION REVIEWS AND DISCUSSES THE CONFLICT OF INTEREST POLICY AND REQUESTS THAT EACH BOARD MEMBER LIST AND ACKNOWLEDGE ANY KNOWN CONFLICTS. |
| Form 990, Part VI, Section B, Line 15 | THE EXECUTIVE COMMITTEE REVIEWS THE COMPENSATION FOR ALL OFFICERS BY COMPARING THEIR COMPENSATION TO THE COMPENSATION OF INDIVIDUALS IN LIKE POSITIONS IN COMPARABLE ORGANIZATIONS USING FORMS 990, COMPENSATION STUDIES, AND OTHER AVAILABLE DATA. THE COMMITTEE THEN APPROVES ANY CHANGES IN COMPENSATION BASED ON THIS INFORMATION. |
| Form 990, Part VI, Section C, Line 19 | THE ORGANIZATION WILL PROVIDE IN A TIMELY MANNER, COPIES OF ALL GOVERNING DOCUMENTS INCLUDING ITS CONFLICT OF INTEREST POLICIES AND FINANCIAL STATEMENTS WHEN REQUESTED IN WRITING OR IN PERSON. |
| Software ID: | 15000290 |
| Software Version: | 15.3.0.0 |