Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PAGE 1, BOX B, AMENDED RETURN: | FORM 990 IS BEING AMENDED TO REFLECT CHANGES DUE TO ADJUSTING ENTRIES MADE SUBSEQUENT TO THE ORIGINALLY FILED FORM 990. THESE ENTRIES CHANGED PREVIOUSLY REPORTED BALANCES FOR ACCOUNTS RECEIVABLE, ACCOUNTS PAYABLE, DEFERRED REVENUE, CORPORATE MEMBERSHIP REVENUE, INDIVIDUAL MEMBERSHIP REVENUE, IN-KIND CONTRIBUTIONS REVENUE, EVENTS AND CONFERENCE EXPENSES, PAYROLL AND PERSONNEL RELATED EXPENSES, GENERAL AND ADMINISTRATIVE EXPENSES, PROFESSIONAL FEES, DONATED SERVICES AND MATERIALS EXPENSE, PRINTING AND POSTAGE EXPENSES, TECHNOLOGY AND COMMUNICATIONS EXPENSES, INSURANCE EXPENSES, AND MISCELLANEOUS EXPENSES. THE FOLLOWING PARTS AND SCHEDULES WERE AMENDED FOR THE CHANGE: PART I, LINES 09, 12, 15, 17, 18, 19, 20, 21 AND 22; PART IV; QUESTION 11F; PART VIII, LINES 2B AND 12; PART IX, LINES 7, 8, 9, 11A, 13, 14, 19, 23, 24A AND 24B; PART X, LINES 4, 11, 16, 17, 19, 26, 27, 33 AND 34; PART XI, LINES 1, 2, 3, 9 AND 10; SCHEDULE D,PART XI, LINES 1, 2B, 2C, 3, AND 5; SCHEDULE D, PART XII, LINES 1, 2A, 2E, 3 AND 5; SCHEDULE D, PART XIII. |
| FORM 990, PART VI, SECTION A, LINE 3 | THE ASSOCIATION CONTRACTS WITH THE CHARLES GROUP, INC. FOR SPECIALIZED EVENT MANAGEMENT SERVICES. IT IS UNDERSTOOD THAT CAROL DAVIS-GROSSMAN, A PRINCIPAL AND EMPLOYEE OF THE CHARLES GROUP, INC. HOLDS THE POSITION OF EXECUTIVE DIRECTOR OF THE ORGANIZATION. THE EXECUTIVE DIRECTOR SERVES AS ACCOUNT SUPERVISOR AND POINT PERSON ON THE ACCOUNT AND REPORTS TO THE CEO OF THE ORGANIZATION. THE CHARLES GROUP, INC. OFFICES LOCATED IN FAIRFIELD, NJ SERVE AS THE ADDRESS OF RECORD FOR THE ORGANIZATION. |
| FORM 990, PART VI, SECTION A, LINE 4 | THE ORGANIZATION REVISED THEIR BY-LAWS IN NOVEMBER 2014. THE FOLLOWING CHANGES WERE MADE: VOTING MEMBERS OF THE BOARD OF DIRECTORS CHANGED FROM BEING COMPOSED OF 7 OFFICERS, A MINIMUM OF 4 AND A MAXIMUM OF 9 DIRECTORS-AT-LARGE TO BEING COMPOSED OF 5 OFFICERS, A MINIMUM OF 4 AND A MAXIMUM OF 6 DIRECTORS-AT-LARGE. IN ADDITION, OFFICERS CHANGED FROM A PRESIDENT, PRESIDENT ELECT, FIRST VICE-PRESIDENT, SECOND VICE-PRESIDENT, SECRETARY, TREASURER, AND THE IMMEDIATE PAST PRESIDENT TO CHAIR, CHAIR-ELECT, VICE CHAIR, SECRETARY, AND A TREASURER. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ASSOCIATION IS ORGANIZED AS A NONPROFIT CORPORATION WITH MEMBERS. ITS MEMBERSHIP EXTENDS TO PERSONS IN THE HEALTHCARE INDUSTRY. INDIVIDUAL MEMBERS HAVE ULTIMATE AUTHORITY OVER THE AFFAIRS OF THE ORGANIZATION, HOWEVER THE BOARD OF DIRECTORS SHALL HAVE AUTHORITY TO OPERATE THE ORGANIZATION WITHIN A STRUCTURE SANCTIONED BY THE MEMBERS. THE MEMBERS DO NOT SHARE IN THE ORGANIZATION'S PROFITS OR NET ASSETS. MEMBERS PAY AN ANNUAL FEE AND MEMBERSHIP ENTITLES THEM TO MONTHLY NEWSLETTERS, AN ONLINE MEMBERSHIP DIRECTORY, DISCOUNTED RATES FOR ATTENDANCE TO MEMBERSHIP EVENTS AND EDUCATIONAL PROGRAMS, AND ACCESS TO EDUCATIONAL MATERIALS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE ASSOCIATION'S BYLAWS STATE THAT PROPOSALS TO AMEND THESE BYLAWS MAY BE SUBMITTED BY A TWO-THIRDS (2/3) OF A MAJORITY VOTE OF THE VOTING MEMBERS OF THE BOARD OF DIRECTORS, OR ANY CHAPTER BOARD, OR TEN PERCENT (10%) OF THE TOTAL MEMBERSHIP OF THE ASSOCIATION (CALCULATED AS OF JULY 1 OF EACH YEAR). PROPOSALS MUST BE RECEIVED BY THE SECRETARY OF THE ASSOCIATION AT LEAST SIXTY (60) DAYS PRIOR TO THE ANNUAL BUSINESS MEETING. PROPOSED AMENDMENTS SHALL BE CONVEYED TO THE MEMBERS OF THE ASSOCIATION AT LEAST THIRTY (30) DAYS PRIOR TO THE ANNUAL BUSINESS MEETING, OR MAY, FOR CAUSE, BE RULED OUT OF ORDER BY THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE 990 IS PREPARED BY THE ASSOCIATION'S AUDITORS, AN INDEPENDENT CPA FIRM. A DRAFT OF THE RETURN IS GIVEN TO THE CEO, DIRECTOR OF FINANCE AND THE TREASURER FOR A DETAILED REVIEW. PRIOR TO ITS FILING, A COPY OF THE 990 IS DISTRIBUTED TO THE BUDGET AND FINANCE COMMITTEE, THE EXECUTIVE COMMITTEE AND THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE CONFLICT OF INTEREST POLICY IS RENEWED BY THE BOARD OF DIRECTORS EACH YEAR. EACH BOARD MEMBER MUST VERIFY THEIR INDEPENDENCE OR DISCLOSE ANY CONFLICTS. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE SALARY AND BONUS OF THE CEO IS DETERMINED BY THE EXECUTIVE COMMITTEE AND IS BASED ON COMPARABLE STUDIES CONDUCTED BY THE AMERICAN SOCIETY OF ASSOCIATION EXECUTIVES (ASAE) AND SIMILAR ORGANIZATIONS, AND IS APPROVED BY THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ASSOCIATION'S CONFLICT OF INTEREST POLICY IS SHARED WITH THE BOARD AND LEADERSHIP VIA THE LEADERSHIP WEBSITE. THE ASSOCIATION'S GOVERNING DOCUMENTS ARE AVAILABLE TO THE GENERAL PUBLIC UPON WRITTEN REQUEST TO THE ASSOCIATION'S HEADQUARTERS FOR THE SAME PERIOD OF TIME AS SET FORTH IN IRC SECTION 6104(D). THE ASSOCIATION'S FINANCIAL STATEMENTS ARE PART OF THE ANNUAL REPORT WHICH IS AVAILABLE TO THE GENERAL PUBLIC ON THE ASSOCIATION'S WEBSITE AND/OR UPON REQUEST. |
| FORM 990, PART XII, LINE 2C: | THE FINANCIAL STATEMENTS ARE AUDITED BY AN INDEPENDENT CPA FIRM AS SELECTED BY THE BUDGET AND FINANCE COMMITTEE. THE BUDGET AND FINANCE COMMITTEE CONSISTS OF THE TREASURER AND TWO OTHER MEMBERS OF THE ASSOCIATION SELECTED BY THE PRESIDENT, THESE INDIVIDUALS ASSUME RESPONSIBILITY FOR THE AUDIT. THE COMMITTEE REVIEWS THE FINANCIAL STATEMENTS AND AUDITORS' REPORT IN DETAIL AND APPROVES THEM BEFORE THEY ARE PRESENTED TO THE BOARD. THIS PROCEDURE HAS NOT CHANGED SINCE THE PRIOR YEAR. |
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