Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| Form 990, Part VI, Section A, line 2 | Joseph and Daniel Lepore have a family relationship. Scott Pawenski and Jennifer Pawenski have a family relationship. |
| Form 990, Part VI, Section A, line 6 | Any person, association, corporation, partnership or estate having an interest in the objectives of the organization shall be eligible to apply for membership. Applicants elected shall become members upon payment of regularly scheduled investments, at rates prescribed by the board of directors. |
| Form 990, Part VI, Section A, line 7a | Each dues paying member in good standing has voting rights. |
| Form 990, Part VI, Section B, line 11 | Dutchess county regional chamber of commerce has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 990 has been prepared, reviewed by management and is ready to be filed with the internal revenue service, it is electronically sent to the board members of the organization for any comments. Any comments are then grouped, summarized and provided to the outside accountants. Each issue is documented and addressed until the return is finalized and approved for filing. |
| Form 990, Part VI, Section B, line 12c | The conflict of interest policy is applicable to all board members, and officers. Annually, at the beginning of each calendar year, the listed persons are required to sign a conflict of interest disclosure statement disclosing any actual or potential conflicts. If a board member, committee member or officer has an interest in a proposed transaction with the organization in the form of a significant personal or organizational financial interest in the transaction or holds a position as trustee, director, officer, or staff member in such organization, he or she must make full disclosure of such interest in writing before any discussion or negotiation of such transaction. Any board member, committee member or staff member who has a potential conflict of interest with respect to any matter coming before the board or a committee shall not participate in any discussion of or vote in connection with the matter unless invited to respond to questions or requested to provide factual information by the board or committee chair. |
| Form 990, Part VI, Section B, line 15a | The compensation package of the president and CEO is reviewed semi-annually and annually by the executive committee. The executive committee, acting on behalf of the board of directors, considers the overall financial and operational performance of the chamber to determine if a salary increase is merited. This occurs annually based on the hire date anniversary and was last reviewed in December of 2015. Every two to three years, the committee inquires as to the salary and benefit structure of like organizations throughout the Hudson Valley. This inquiry was last conducted in August 2014. For top management officials, the president & CEO and executive vice president & CFO conduct an informal semi-annual performance assessment and annually conducts a written performance assessment of top management personnel. Consideration is given to the person's commitment, skills, length of service and overall contributions to the chambers service and financial goals, as well as the chamber's operating budget. The anniversary hire date of the person is the review date and reviews have been performed accordingly during 2015. The finance committee then reviews and refers the operating budget to the board for approval, and recommendations are made during the budget process as to salaries and other benefits. Documentation of the budget review and approval process is provided through meeting minutes. |
| Form 990, Part VI, Section C, line 19 | The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, the financial statements, conflict of interest policy, articles of incorporation, form 990, form 1024, and by-laws are also available upon written request or by calling the organization directly. |
| Form 990, Part IX, Line a-g lINE 11a: | THE ORGANIZATION MAINTAINS A SERVICE AGREEMENT WITH STAFF-LINE, INC., A PROFESSIONAL EMPLOYER ORGANIZATION (PEO). UNDER THIS SERVICE AGREEMENT, THE ORGANIZATION AND STAFF-LINE EACH HAVE SPECIFIC RESPONSIBILITIES. STAFF-LINE, INC. IS THE EMPLOYER OF RECORD OF ALL EMPLOYEES AND STAFF MEMBERS REFERENCED HEREIN. THE ORGANIZATION MAINTAINS CONTROL OVER THE DAY TO DAY DUTIES OF EMPLOYEES AND ALL COMPENSATION PAID TO SUCH EMPLOYEES IS FOR SERVICES AND LABOR PROVIDED TO THE ORGANIZATION. COMPENSATION OF OFFICERS OF THE ORGANIZATION IS FURTHER DISCLOSED IN FORM 990, PART VII, SECTION A. |
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