Attach to Form 990 or 990-EZ.
Information about Schedule O (Form 990 or 990-EZ) and its instructions is at| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 1 | THE GOVERNING BODY DELEGATES AUTHORITY TO ACT ON ITS BEHALF TO AN EXECUTIVE COMMITTEE. EXECUTIVE COMMITTEE - SECTION 1 - MEMBERSHIP THE EXECUTIVE COMMITTEE IS COMPRISED OF THE PRESIDENT, PRESIDENT ELECT, VICE PRESIDENT, IMMEDIATE PAST PRESIDENT, AND DISTRICT MEMBERS. THE TREASURER AND THE EXECUTIVE DIRECTOR SHALL BE NONVOTING MEMBERS. A PERSON SHALL BE ELIGIBLE TO RUN FOR AND HOLD A POSITION ON THE EXECUTIVE COMMITTEE REPRESENTING A DISTRICT, ONLY IF CURRENTLY A VOTING BOARD REPRESENTATIVE. THE DISTRICTS SHALL BE AS FOLLOWS: DISTRICT ONE: LOS ALAMOS, MCKINLEY, RIO ARRIBA, SANDOVAL, SAN JUAN AND SANTA FE COUNTIES DISTRICT TWO: COLFAX, HARDING, MORA, SAN MIGUEL, TAOS AND UNION COUNTIES DISTRICT THREE: BERNALILLO, CATRON, CIBOLA, SOCORRO AND VALENCIA COUNTIES DISTRICT FOUR: CURRY, DE BACA, GUADALUPE, QUAY, ROOSEVELT AND TORRANCE COUNTIES DISTRICT FIVE: DONA ANA, GRANT, HIDALGO, LUNA AND SIERRA COUNTIES DISTRICT SIX: CHAVES, EDDY, LEA, LINCOLN AND OTERO COUNTIES - SECTION 2 SELECTION OF DISTRICT REPRESENTATIVES MEMBERS REPRESENTING ODD NUMBERED DISTRICTS SHALL BE SELECTED FOR A TWO-YEAR TERM DURING EVEN NUMBERED YEARS AND MEMBERS REPRESENTING EVEN NUMBERED DISTRICTS SHALL BE SELECTED FOR A TWO-YEAR TERM DURING ODD NUMBERED YEARS. AT THE NMAC ANNUAL CONFERENCE THE BOARD REPRESENTATIVES SHALL CAUCUS TO SELECT ONE BOARD REPRESENTATIVE FROM THEIR DISTRICT TO REPRESENT THEIR COUNTIES ON THE EXECUTIVE COMMITTEE. - SECTION 3 DUTIES THE EXECUTIVE COMMITTEE SHALL ADVISE THE EXECUTIVE DIRECTOR AS NECESSARY BETWEEN REGULARLY SCHEDULED MEETINGS OF THE BOARD CONSISTENT WITH THE POLICIES OF NMAC AND SHALL: A. SERVE AS THE AUDIT AND BUDGET COMMITTEE. B. MAKE RECOMMENDATIONS FOR THE SELECTION OR TERMINATION OF THE EXECUTIVE DIRECTOR. C. MAKE DECISIONS ON BEHALF OF NMAC TO SUPPORT OR OPPOSE PROPOSED LEGISLATION. D. HAVE AUTHORITY TO TAKE ANY NECESSARY AND APPROPRIATE ACTION INCLUDING BUDGET ADJUSTMENTS ON BEHALF OF NMAC BETWEEN MEETINGS OF THE BOARD BECAUSE OF UNFORESEEABLE EXIGENT CIRCUMSTANCES. E. TAKE OTHER ACTIONS ON BEHALF OF NMAC AS AUTHORIZED BY THE BOARD. F. EACH ACTION TAKEN BY THE EXECUTIVE COMMITTEE ON BEHALF OF THE BOARD SHALL BE REPORTED TO THE BOARD AS SOON AS PRACTICABLE BUT NO LATER THAN THE NEXT DULY CALLED MEETING OF THE BOARD. - SECTION 4 - MEETINGS A MEETING OF THE EXECUTIVE COMMITTEE MAY BE CALLED BY THE PRESIDENT, THE EXECUTIVE DIRECTOR, OR A MAJORITY OF THE EXECUTIVE COMMITTEE REPRESENTATIVES. ALL MEMBERS SHALL BE GIVEN ADEQUATE PRIOR NOTIFICATION THAT A MEETING HAS BEEN CALLED. A QUORUM IS A SIMPLE MAJORITY OF THE TOTAL NUMBER OF BOARD REPRESENTATIVES WITH VOTING PRIVILEGES. EXECUTIVE COMMITTEE. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE GOVERNING BODY CONSISTS OF ONE ELECTED OFFICIAL FROM EACH COUNTY IN NEW MEXICO. |
| FORM 990, PART VI, SECTION A, LINE 7A | EACH COUNTY'S VOTING REPRESENTATIVE ON THE GOVERNING BODY (THE BOARD OF DIRECTORS) IS ELECTED BY A VOTE OF THE COUNTY OFFICIALS IN THAT COUNTY. |
| FORM 990, PART VI, SECTION B, LINE 11 | THE FORM 990 IS REVIEWED BY THE FINANCE DIRECTOR, THE EXECUTIVE DIRECTOR AND GENERAL COUNSEL. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE FINANCE DIRECTOR, EXECUTIVE DIRECTOR AND BOARD TREASURER REVIEW ALL CONTRACTS AND PAYMENTS TO ENSURE THERE ARE NO CONFLICTS OF INTEREST. ANY CONFLICTS FOUND ARE BROUGHT TO THE BOARD'S ATTENTION. |
| FORM 990, PART VI, SECTION B, LINE 15A | REGARDING SALARIES, NMAC HIRED AN OUTSIDE COMPANY TO DO A SALARY SURVEY OF COMPARABLE ORGANIZATIONS. THE NATIONAL ASSOCIATION OF COUNTIES ALSO DOES AN ANNUAL SURVEY OF SALARIES IN STATE ASSOCIATIONS OF COUNTIES. THE ASSOCIATION OF GOVERNMENT RISK INSURANCE POOLS DOES AN ANNUAL SURVEY OF COMPENSATION IN GOVERNMENT INSURANCE POOLS ACROSS THE COUNTRY. THIS INFORMATION IS ALL USED IN DETERMINING COMPENSATION LEVELS FOR THE EXECUTIVE DIRECTOR, RISK MANAGEMENT DIRECTOR AND OTHER KEY POSITIONS. THE BOARD OF DIRECTORS APPROVES THE FINAL COMPENSATION FOR THE EXECUTIVE DIRECTOR. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. |
| FORM 990, PART IX, LINE 24E | PARTNERSHIPS 6,987. |
| FORM 990, PAGE 12, PART XII, LINE 2C | THE OVERSIGHT PROCESS AND THE SELECTION PROCESS IS THE SAME AS IN PRIOR YEAR. |
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