Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| PART VI, LINE 7A & 7B | AT LEAST TWO MONTHS PRIOR TO THE ANNUAL MEETING, A NOMINATING COMMITTEE WILL PREPARE A SLATE OF CANDIDATES FOR OFFICES AND DIRECTORSHIPS. BALLOTS SHOWING THE SLATE OF CANDIDATES APPROVED BY THE BOARD OF DIRECTORS SHALL BE SENT TO ALL ARCHITECT MEMBERS NO LESS THAN THIRTY DAYS PRIOR TO THE DATE OF THE ANNUAL MEETING AND MUST BE RETURNED NO LESS THAN TWO DAYS PRIOR TO THE DATE OF THE ANNUAL MEETING. THE PRESIDENT SHALL ANNOUNCE THE RESULTS OF ALL BALLOTING AND SHALL DECLARE ALL ELECTION RESULTS AT THE ANNUAL BUSINESS MEETING. ALL ARCHITECT, EMERITUS, AND ASSOCIATE MEMBERS MAY VOTE. |
| PART VI, LINE 11A | THE TAX RETURN WILL BE APPROVED BY THE EXECUTIVE COMMITTEE AND TREASURER BEFORE FILING WITH THE INTERNAL REVENUE SERVICE. |
| PART VI, LINE 12C | THE CONFLICT OF INTEREST POLICY REQUIRES THAT EACH DIRECTOR, PRINCIPAL OFFICER AND MEMBER OF A COMMITTEE WITH BOARD-DELEGATED POWERS SHALL ANNUALLY SIGN A STATEMENT WHICH AFFIRMS SUCH PERSON: A. HAS RECEIVED A COPY OF THE CONFLICT OF INTEREST POLICY; B. HAS READ AND UNDERSTANDS THE POLICY; C. HAS AGREED TO COMPLY WITH THE POLICY; AND D. UNDERSTANDS THE INSTITUTE IS A NON-PROFIT CORPORATION AND, IN ORDER TO MAINTAIN ITS FEDERAL TAX EXEMPTION, IT MUST ENGAGE PRIMARILY IN ACTIVITIES WHICH ACCOMPLISH ONE OR MORE OF ITS TAX-EXEMPT PURPOSES. THE CONFLICT OF INTEREST POLICY HAS BEEN ADDED TO THE NEW BOARD MEMBER BINDER AND IS REVIEWED AT THE ANNUAL BOARD PLANNING RETREAT EACH YEAR. RETURNING BOARD MEMBERS ARE ASKED TO REVIEW THE POLICY AND SIGN A NEW COPY FOR THE CURRENT YEAR. |
| PART VI, LINE 15C | AIA Atlanta consulted with AIA Georgia about proper compensation for a contracted Executive Director. AIA Georgia had completed this exercise with other AIA directors in similar states and cities recently. Once an established range was determined, the salary of the director was set for 2018. |
| PART VI, LINE 19 | DOCUMENTS ARE AVAILABLE THROUGH THE EXECUTIVE DIRECTOR AND THE GUIDESTAR WEBSITE. |
| PART VII, SECTION A | AIA GEORGIA ISSUES DAVID SOUTHERLAND'S W-2, BUT COSTS ARE SPLIT BETWEEN AIA GEORGIA AND AIA ATLANTA FOR MANAGEMENT DUTIES. |
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