Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Line 3: Description of Delegated Duties to Management Company | AEG OUTSOURCES MANAGEMENT AND OPERATIONS FUNCTIONS TO AMR MANAGEMENT SERVICES, A FULL SERVICE ASSOCIATION MANAGEMENT COMPANY ACCREDITED BY THE AMC INSTITUTE. |
| Form 990, Part VI, Line 4: Description of Significant Changes to Organizational Documents | Members in Good Standing - Members must remain in Good Standing to continue in their class of membership. Code of Conduct - (A) The Board shall create a Code of Conduct. Members, who accept and comply with the Code of Conduct, remain in Good Standing. (B) 1. Claims against a Member. A member may have a claim brought to the Board against them for a misjudgment, an act or an omission that violates these Bylaws, established policies of the Board, the Code of Ethics, or standing rules of the Board. The Board has the responsibility to determine whether an investigation into the claim is warranted. The Board may conduct or delegate to an appropriate party the investigation and resolve whether the member has committed an infraction or a more serious offense. 2.Sanctions for Infractions. The Board may establish a policy of varied levels of sanctions. A member that is unwilling to act on the determined sanction is no longer in Good Standing. Rights of Membership - Each class or subclass of members may have differing rights, privileges, preferences, restrictions or conditions, as may be determined and adopted from time to time by the Board. Membership Dues, Fees, and Assessments - Notwithstanding the foregoing, the Board may waive or lower a portion or all of the due, fees, and assessments for individual members in recognition of their service or accomplishments and/or adjust or remove from an individual member certain rights and privileges associated with a particular membership class or subclass, including lower dues than those charged to Regular Full Members, as part of an established policy or of any disciplinary action approved by the Board. |
| Form 990, Part VI, Line 6: Explanation of Classes of Members or Shareholder | AEG IS A NON-STOCK, NONPROFIT ORGANIZATION WITH DUES AND PAYING MEMBERS. |
| Form 990, Part VI, Line 11b: Form 990 Review Process | AN ELECTRONIC COPY OF THE FORM 990 IS PROVIDED TO EACH VOTING MEMBER OF THE GOVERNING BODY AT LEAST TWO WEEKS PRIOR TO THE FILING OF THE RETURN. UPON TAX PREPARERS COMPLETION OF THE IRS FORM 990, THE FORM AND ACCOMPANYING SCHEDULES WILL FIRST BE REVIEWED BY THE ASSOCIATION MANAGEMENT COMPANY'S PRESIDENT AND CONTROLLER. THEREAFTER AN ELECTRONIC COPY OF FORM 990 AND ACCOMPANYING SCHEDULES WILL BE MADE AVAILABLE BY THE ASSOCIATION DIRECTOR TO EACH VOTING MEMBER OF THE GOVERNING BODY VIA A SECURE AREA ON AEG'S WEBSITE, WITH ELECTRONIC E-MAIL NOTIFICATION AND INSTRUCTIONS FOR CONTACTING ASSOCIATION HEADQUARTERS WITH COMMENTS OR QUESTIONS. A 2-WEEK TIMEFRAME WILL BE PROVIDED FOR GOVERNING BODY COMMENTS OR QUESTIONS. FOLLOWING THE OPEN TIMEFRAME FOR GOVERNING BODY COMMENTS OR QUESTIONS, AND FOLLOWING RESOLUTION OF ANY QUESTIONS OR OTHER MATTERS THAT HAVE ARISEN, THE FORM 990 AND ACCOMPANYING SCHEDULES WILL BE PROVIDED BY THE ACCOUNT EXECUTIVE TO A DESIGNATED OFFICER (TREASURER OR PRESIDENT) FOR FINAL AUTHORIZING SIGNATURE. THE SIGNED FORM 990 WILL BE RETURNED TO THE ASSOCIATION MANAGEMENT COMPANY FOR FILING WITH THE IRS BY THE DUE DATE OF THE RETURN. |
| Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts | ALL "INTERESTED PERSONS" ARE COVERED BY THE CONFLICT OF INTEREST POLICY. ANY DIRECTOR, OFFICER, MEMBER OF A COMMITTEE WITH BOARD-DELEGATED POWERS, CONTRACTOR, OR EMPLOYEE WHO HAS A DIRECT OR INDIRECT FINANCIAL INTEREST OR A DUALITY OF INTEREST IS AN INTERESTED PERSON. DISCLOSURE POLICY AND PROCEDURES: 1. DUTY TO DISCLOSE - IN CONNECTION WITH ANY ACTUAL OR POSSIBLE CONFLICT OF INTEREST OR DUALITY OF INTEREST, AN INTERESTED PERSON MUST DISCLOSE THE EXISTENCE OF HIS OR HER FINANCIAL INTEREST OR DUALITY OF INTEREST AND ALL MATERIAL FACTS TO THE EXECUTIVE COUNCIL OR BOARD. THE DISCLOSURE SHOULD BE MADE EITHER WHEN THE INTEREST BECOMES A MATTER OF BOARD ACTION OR AS A PERIODIC DISCLOSURE PROCEDURE ESTABLISHED BY THE BOARD. 2. DETERMINING WHETHER A CONFLICT OF INTEREST OR DUALITY OF INTEREST EXISTS - AFTER DISCLOSURE OF THE FINANCIAL INTEREST OR DUALITY AND ALL MATERIAL FACTS, AND AFTER ANY DISCUSSION WITH THE INTERESTED PERSON, HE OR SHE SHALL LEAVE THE EXECUTIVE COUNCIL OR BOARD MEETING WHILE THE MATTER IS DISCUSSED AND VOTED UPON BY THE EXECUTIVE COUNCIL OR THE BOARD. THE DISINTERESTED MEMBERS OF THE EXECUTIVE COUNCIL OR THE BOARD SHALL DETERMINE IF A CONFLICT OF INTEREST OR DUALITY EXISTS. IF FURTHER ACTION IS REQUIRED, THE ISSUE WILL BE TAKEN UP BY THE BOARD. 3. PROCEDURES FOR ADDRESSING THE INTEREST - AN INTERESTED PERSON MAY MAKE A PRESENTATION AT THE BOARD MEETING, BUT AFTER SUCH PRESENTATION, HE OR SHE SHALL LEAVE THE MEETING DURING THE DISCUSSION OF, AND THE VOTE ON, THE TRANSACTION OR ARRANGEMENT THAT RESULTED IN THE CONFLICT OF INTEREST OR DUALITY OF INTEREST. 4. VIOLATIONS OF THE POLICY - A. IF THE BOARD HAS REASONABLE CAUSE TO BELIEVE THAT AN INTERESTED PERSON HAS FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST OR DUALITY OF INTERST, IT SHALL INFORM THE INTERESTED PERSON OF THE BASIS OF SUCH BELIEF AND AFFORD SUCH PERSON AN OPPORTUNITY TO EXPLAIN THE ALLEGED FAILURE TO DISCLOSE. B. IF, AFTER HEARING THE RESPONSE OF THE INTERESTED PERSON AND MAKING SUCH FURTHER INVESTIGATION AS MAY BE WARRANTED UNDER THE CIRCUMSTANCES, THE BOARD DETERMINES THAT THE INTERESTED PERSON HAS IN FACT FAILED TO DISCLOSE AN ACTUAL OR POSSIBLE CONFLICT OF INTEREST OR DUALITY OF INTEREST, IT SHALL TAKE APPROPRIATE DISCIPLINARY AND CORRECT ACTION, UP TO AND INCLUDING REVOKING THE PERSON'S ASSOCIATON MEMBERSHIP IN ACCORDANCE WITH AEG POLICY 1-6 (REVOCATION/DENIAL OF MEMBERSHIP). |
| Form 990, Part VI, Line 19: Other Organization Documents Publicly Available | THE ORGANIZATION MAKES ITS FORM 990, GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE FOR PUBLIC INSPECTION UPON REQUEST. |
| Software ID: | 18007222 |
| Software Version: | 2018v3.1 |