Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Section A, line 6 | The cooperative was formed by the members to provide electric service at cost on a cooperative basis. |
| Form 990, Part VI, Section A, line 7a | The members of the cooperative vote on the board of directors. Elections are done on a one member one vote basis. |
| Form 990, Part VI, Section A, line 7b | The membership must approve/vote on: 1. Election/removal of a new officer 2. Bylaw changes 3. Dissolution |
| Form 990, Part VI, Section A, line 8b | From time to time the entire board will go into executive session for discussing items of a sensitive and confidential nature. When this occurs, management and others in attendance are removed from the meeting room. Items discussed in executive session are not documented. However, actions taken by the board after executive sessions are adjourned are fully documented in the written minutes. |
| Form 990, Part VI, Section B, line 11b | After the draft has been prepared by an independent audit firm, a copy of the Form 990 is sent to the CFO and CEO. A copy is made available to the board for comments before filing. |
| Form 990, Part VI, Section B, line 12c | Board members review and sign the conflict of interest form annually at the September board meeting. Officers, Key Employees, Purchasing Coordinator and Fleet Supervisor also review and sign the form annually. |
| Form 990, Part VI, Section B, line 15a | The Director of Administrative Services sends out the performance evaluation form to all trustees which they then complete and return to her. Once all forms are collected, she gives them to the board president along with the job wage comparison data acquired from the Wage Compensation Consultant. The Board President calls for board to go into executive session where they decide on CEO's raise. The Board President then notifies Director of Administrative Services what the raise will be. She then types it up, has President sign and files it in CEO Personnel File. |
| Form 990, Part VI, Section C, line 19 | The bylaws are available on both the website and at the office upon request. All other documents and financial statements are available to the membership upon request. |
| Form 990, Part IX, Line 4 | The instructions to the 2018 Form 990 indicate that organizations exempt under Section 501 (c)(12) should report patronage dividends paid to their members in Part IX, Line 4 of the Form 990. Suwannee Valley Electric Cooperative has interpreted the words "patronage dividends paid" in the instructions to mean margins that are assigned or assignable to the members. Suwannee Valley Electric Cooperative assigns the net margins to its members each year. Therefore, the amount listed in Part IX, Line 4 represents the net margins assignable to the members for the calendar year ended December 31, 2018. |
| Form 990, Part XI, line 9: | Change in Memberships 1,690. Retirements -942,956. Unclaimed patronage reassigned 152,802. Capital credit gains 74,300. Other comprehensive income 102,702. Assignment of net margins to members 3,268,245. |
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