Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART III, LINE 2 | THE FOLLOWING PROGRAM SERVICES WERE NOT PREVIOUSLY LISTED ON FORM 990: ANNUAL CONFERENCE - ARA'S ANNUAL CONFERENCE OFFERS AN EXCELLENT OPPORTUNITY FOR ITS RETAIL DEALERS SUPPLIER MEMBERS TO NETWORK AND GROW THEIR BUSINESSES. THE CONFERENCE OFFERS AN ARRAY OF BREAKOUT SESSIONS AND PRESENTATIONS FROM INDUSTRY LEADERS, RENOWNED SPEAKERS, AND EXPERTS IN INTERNATIONAL AGRI-BUSINESSES WHO SHARE THEIR KNOWLEDGE ON CUSTOMER SERVICE, AND RECRUITMENT AND RETENTION OF LOCAL MEMBERS; COMMUNICATIONS - ARA PUBLISHES A BI-WEEKLY NEWSLETTER, A MONTHLY MAGAZINE, PRESS RELEASES, AND ALERTS TO EDUCATE ITS MEMBERS ON CURRENT EVENTS IMPACTING THE AGRICULTURE INDUSTRY. IN ADDITION, ARA PROVIDES A PLATFORM FOR THE MEMBERS TO SHARE INFORMATION AND IDEAS WITH ONE ANOTHER VIA FACEBOOK, TWITTER, LINKEDIN, AND VIA OTHER MEDIA OUTLETS; GOVERNANCE - ARA'S BOARD OF DIRECTORS ACTIVELY ADVOCATES ON BEHALF OF AGRICULTURAL RETAILERS AND SUPPLIERS TO BUILD THE INDUSTRY'S IMAGE, IMPROVE MEMBER SERVICES, AND DEVELOP EFFECTIVE ALLIANCES. |
| FORM 990, PART VI, SECTION A, LINE 1 | THE EXECUTIVE COMMITTEE SHALL CONSIST OF THE CHAIRPERSON, IMMEDIATE PAST CHAIRPERSON, CHAIRPERSON ELECT AND VICE CHAIRPERSON FROM THE RETAIL CATEGORY, PLUS ONE (1) MEMBER FROM EACH OF THE FOLLOWING GROUPS: CROP PROTECTION/SEED MANUFACTURER, FERTILIZER MANUFACTURER, EQUIPMENT MANUFACTURER, AND WHOLESALE, OF WHICH ONE WILL SERVE AS SECRETARY/TREASURER. THERE SHALL ALSO BE ONE (1) MEMBER ELECTED BY A FORUM OF STATE AGRI-BUSINESS ASSOCIATIONS WHO IS ALSO THEIR REPRESENTATIVE TO THE BOARD OF DIRECTORS. THE PRESIDENT/CEO SHALL BE EX-OFFICIO WITHOUT VOTING PRIVILEGE. ALL REPRESENTATIVES MUST BE A DULY ELECTED MEMBER OF THE BOARD OF DIRECTORS. THE EXECUTIVE COMMITTEE SHALL SUPERINTEND THE CONDUCT OF THE BUSINESS AND AFFAIRS OF THE ASSOCIATION PURSUANT TO PROVISIONS OF APPLICABLE LAW, AND POLICIES ESTABLISHED BY THE BOARD OF DIRECTORS WITH THE FULL POWER AND AUTHORITY VESTED IN THE BOARD OF DIRECTORS EXCEPT FOR MATTERS CONCERNING MAJOR ACQUISITIONS, SALE OF MAJOR ASSOCIATION ASSETS, AND AMENDMENT OF THE BY-LAWS. |
| FORM 990, PART VI, SECTION A, LINE 6 | AGRICULTURAL RETAILERS ASSOCIATION SHALL HAVE THE FOLLOWING CLASSES OF NON-VOTING MEMBERS: 1. REGULAR MEMBERS - REGULAR MEMBERS ARE ELIGIBLE TO SERVE ON THE BOARD OF DIRECTORS. 2. LEADERS OF INDUSTRY MEMBERS - THIS CLASS OF MEMBERSHIP DOES NOT CARRY THE RIGHT TO SIT ON THE BOARD UNLESS THE INDIVIDUAL OTHERWISE HAS SUCH A RIGHT UNDER A DIFFERENT CLASS OF MEMBERSHIP IN AGRICULTURAL RETAILERS ASSOCIATION. 3. AFFILIATE MEMBERS - AFFILIATE MEMBERS ARE NOT ELIGIBLE TO SERVE ON THE BOARD OF DIRECTORS. AN AFFILIATE MEMBER IS ANY INDIVIDUAL, FIRM OR CORPORATION NOT ELIGIBLE FOR REGULAR OR ASSOCIATE MEMBERSHIP, BUT WISHES TO SUPPORT THE PURPOSE AND MISSION OF THE ASSOCIATION. 4. HONORARY MEMBERS - HONORARY MEMBERSHIP MAY BE CONFERRED UPON A PERSON(S) DEEMED BY THE BOARD OF DIRECTORS OF THE ASSOCIATION TO HAVE SHOWN DEDICATION, ENTHUSIASM, COMMITMENT AND SUPPORT FOR THE ASSOCIATION OVER A PERIOD OF TIME. |
| FORM 990, PART VI, SECTION A, LINE 7A | AGRICULTURAL RETAILERS ASSOCIATION HAS 22 BOARD MEMBERS IN TERMED SEATS, ELECTED FOR 3-YEAR TERMS BY THE BOARD. THERE ARE 21 BOARD MEMBERS IN HIGHEST PAID SEATS WHERE THE COMPANIES THAT CONTRIBUTE THE MOST QUALIFY FOR THESE SEATS AND THEY CHOOSE THEIR REPRESENTATIVES TO SIT IN THEM. THE COMPANIES IN THIS LATTER GROUP HAVE THE POWER TO APPOINT A MEMBER TO THE GOVERNING BODY. |
| FORM 990, PART VI, SECTION B, LINE 11B | FORM 990 IS REVIEWED AND APPROVED BY THE PRESIDENT/CEO PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | CONFLICT OF INTEREST STATEMENTS ARE SIGNED BY THE BOARD ANNUALLY AND REVIEWED AT EACH OF THREE BOARD MEETINGS DURING THE YEAR. DIRECTORS SHOULD ABSTAIN FROM VOTING ON ANY MATTER IN WHICH HE OR SHE HAS AN ACTUAL OR POTENTIAL CONFLICT OF INTEREST AND SHOULD LEAVE ANY BOARD MEETINGS WHILE THE DISINTERESTED DIRECTORS DISCUSS AND VOTE ON ANY SUCH MATTERS. DIRECTORS WITH A POTENTIAL OR ACTUAL CONFLICT MUST DISCLOSE ALL MATERIAL INFORMATION HONESTLY AND ACCURATELY TO OTHER DIRECTORS IN ORDER TO ALLOW THEM TO MAKE AN INFORMED DECISION. STAFF ARE ALSO REQUIRED TO SIGN A CONFLICT OF INTEREST STATEMENT AT THE BEGINNING OF THEIR EMPLOYMENT WITH ARA. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS REVIEWS AND APPROVES THE COMPENSATION OF THE PRESIDENT AND KEY EMPLOYEES BASED ON COMPARABLE DATA, AND INCLUDES CONTEMPORANEOUS SUBSTANTIATION OF THE BOARD'S DECISIONS. THE PROCESS OF DETERMINING THE COMPENSATION OF THE PRESIDENT AND KEY EMPLOYEES WAS LAST CONDUCTED IN JULY OF 2018. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART XII, LINE 2C: | THE ORGANIZATION HAS NOT CHANGED ITS AUDIT OVERSIGHT PROCESS OR ITS PROCESS SELECTION OF AN INDEPENDENT ACCOUNTANT DURING THE YEAR. |
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