Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 1 | THE EXECUTIVE COMMITTEE SHALL CONSIST OF THE PRESIDENT WHO SHALL SERVE AS CHAIRMAN, THE VICE PRESIDENT, THE SECRETARY-TREASURER AND ONE ADDITIONAL MEMBER OF THE BOARD OF TRUSTEES AS SELECTED BY THE BOARD OF TRUSTEES. THE EXECUTIVE COMMITTEE SHALL ACT FOR AND ON BEHALF OF THE BOARD IN THE INTERIM OF ANNUAL OR SPECIAL MEETINGS, AND SHALL CARRY OUT SUCH OTHER DUTIES AS DESIGNATED BY THE BOARD. THE EXECUTIVE COMMITTEE MAY NOT AMEND, REPEAL, OR REPLACE THE GOVERNING DOCUMENTS. |
| FORM 990, PART VI, SECTION A, LINE 3 | THE ORGANIZATION HAS AN AGREEMENT WITH FOOD EXPORT ASSOCIATION OF THE MIDWEST USA, AN UNRELATED IRC SEC. 501(C)(5) ORGANIZATION, TO PROVIDE SHARED SERVICES, INCLUDING BUT NOT LIMITED TO: SUPERVISING EXEMPT OPERATIONS, PLANNING/EXECUTING BUDGETS AND FINANCIAL OPERATIONS, AS WELL AS HIRING, TERMINATING AND SUPERVISING PERSONNEL. THE AGREEMENT ALSO CONFIRMS THAT EACH PARTY AGREES TO REIMBURSE THE OTHER FOR ANY LEGITIMATE AND REASONABLE EXPENSES. |
| FORM 990, PART VI, SECTION A, LINE 4 | THE BYLAWS WERE UPDATED JANUARY 29, 2018, SIGNIFICANT CHANGES WERE AS FOLLOWS: (A) THE VOTING MEMBERSHIP OF THE ORGANIZATION HAS ALWAYS BEEN LIMITED TO THE STATE DEPARTMENTS OF AGRICULTURE, AND THIS HAS NOT CHANGED; BUT PREVIOUSLY IT WAS FURTHER LIMITED TO THE STATE DEPARTMENTS OF AGRICULTURE IN THE TEN NORTHEASTERN STATES: MAINE, NEW HAMPSHIRE, VERMONT, NEW YORK, MASSACHUSETTS, RHODE ISLAND, CONNECTICUT, NEW JERSEY, PENNSYLVANIA AND DELAWARE; THIS RESTRICTION TO THE TEN NORTHEASTERN STATES HAS BEEN REMOVED. (B) THE OFFICERS OF THE ORGANIZATION HAVE ALWAYS BEEN LIMITED TO A PRESIDENT, VICE PRESIDENT AND SECRETARY-TREASURER, BUT THE UPDATED BYLAWS CLARIFY THAT THE SAME INDIVIDUAL MAY NOT SIMULTANEOUSLY SERVE AS PRESIDENT AND SECRETARY-TREASURER. (C) VACANCIES OF ANY OFFICER POSITION OCCURRING MID-TERM WERE PREVIOUSLY APPOINTED BY THE PRESIDENT, AND ARE NOW APPOINTED BY THE BOARD, IN ADDITION A CLEAR LINE OF SUCCESSION SHOULD THE OFFICER POSITIONS BECOME VACANT WAS ESTABLISHED IN THE INTERIM BEFORE A REPLACEMENT CAN BE APPOINTED (D) IN ORDER TO ADOPT, REPEAL OR AMEND THE BYLAWS AN AFFIRMATIVE VOTE BY TWO-THIRDS OF THE TOTAL REGULAR MEMBERS; AS OF THE AMENDED DATE SUCH CHANGES TO THE BYLAWS NO LONGER REQUIRE APPROVAL BY THE REGULAR MEMBERS AND MAY NOW BE ADOPTED, REPEALED OR AMENDED BY A TWO-THIRD AFFIRMATIVE VOTE BY THE BOARD (E) UPON DISSOLUTION THE PREVIOUS BYLAWS STATED ALL ASSETS SHALL GO TO AN INTERNAL REVENUE CODE SECTION (IRC SEC.) 501(C)(3) ORGANIZATION; THE UPDATED BYLAWS OUTLINE A CLEARER PLAN OF ACTION SHOULD A DISSOLUTION OCCUR, AND STATES THAT AS PART OF THAT PLAN ALL PROVISIONS OF IRC SEC. 501(C)(6) SHALL BE MET, INCLUDING THAT ANY REMAINING ASSETS, AFTER OTHER PROVISIONS ARE ACCOUNTED FOR, SHALL BE DISTRIBUTED TO ANOTHER ENTITY WITH A SIMILAR MISSION AND PURPOSE AS THE DISSOLVING ENTITY AND/OR AN ENTITY TO HOLD FOR THE BENEFIT OF THE PUBLIC |
| FORM 990, PART VI, SECTION A, LINE 6 | THERE SHALL BE ONE VOTING CLASS OF MEMBERS: REGULAR MEMBERS. REGULAR MEMBERSHIP SHALL BE LIMITED TO STATE DEPARTMENTS OF AGRICULTURE. THE INITIAL MEMBERS WERE LIMITED TO THE TEN NORTHEASTERN STATES: MAINE, NEW HAMPSHIRE, VERMONT, NEW YORK, MASSACHUSETTS, RHODE ISLAND, CONNECTICUT, NEW JERSEY, PENNSYLVANIA AND DELAWARE. OTHER ENTITIES DESIRING REGULAR MEMBERSHIP MUST APPLY TO THE BOARD OF DIRECTORS, APPROVAL BY TWO-THIRDS OF THE DIRECTORS IS REQUIRED TO BECOME A REGULAR MEMBER. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE BOARD SHALL BE COMPRISED OF THE HEADS OF THE PARTICIPATING STATE DEPARTMENTS OF AGRICULTURE. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE PREPARATION AND REVIEW PROCESS OF THE FORM 990 BEGINS WITH A FISCAL AUDIT, AND IS PREPARED USING AUDITED FINANCIALS. AN INDEPENDENT ACCOUNTING FIRM IS ENGAGED TO TAKE INFORMATION FROM FINANCIAL STATEMENTS, ALONG WITH OTHER COMPILED DATA, AND PREPARE A FORM 990 AND ALL OTHER SUPPLEMENTAL SCHEDULES AND RETURNS, TO COMPLY WITH GOVERNMENT REQUIREMENTS. THE DRAFT FORM 990 IS REVIEWED BY ORGANIZATION MANAGEMENT AND A COPY IS SENT TO THE BOARD TREASURER. THE DOCUMENTS ARE THEN FILED AND MAINTAINED FOR A PERIOD OF NO LESS THAN TEN YEARS. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE ORGANIZATION'S STAFF IS REQUIRED TO REVIEW THE EMPLOYEE HANDBOOK ANNUALLY, WHICH DETAILS THE ORGANIZATION'S POLICIES FOR ETHICAL BUSINESS CONDUCT AND CONFLICT OF INTEREST. ALL STAFF ARE REQUIRED TO PROVIDE WRITTEN ACKNOWLEDGEMENT THAT THEY HAVE READ, UNDERSTAND AND WILL COMPLY WITH ORGANIZATION POLICIES. BOARD DIRECTORS ARE REQUIRED TO COMPLETE AN ANNUAL QUESTIONNAIRE THAT ADDRESSES CONFLICTS OF INTEREST AND DISCLOSES ANY POTENTIAL CONFLICTS. SHOULD A CONFLICT BE IDENTIFIED, THE BOARD OF DIRECTORS, IN CONSULTATION WITH THE EXECUTIVE DIRECTOR, WILL DETERMINE A COURSE OF ACTION TO RESOLVE THE CONFLICT (I.E. RECUSAL). |
| FORM 990, PART VI, SECTION C, LINE 19 | THE FOOD EXPORT NORTHEAST'S FINANICAL STATEMENTS, GOVERNING DOCUMENTS, AND CONFLICT OF INTEREST POLICY ARE MADE AVAILABLE TO THE PUBLIC BY ELECTRONIC OR MAILED COMMUNICATION. |
| FORM 990, PART XII, LINE 2C: | THERE HAVE BEEN NO CHANGES TO THE SELECTION OR OVERSIGHT PROCESS FROM THE PRIOR YEAR. THE BOARD OF DIRECTORS ASSUMES RESPONSIBILITY FOR THE OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT AUDITING FIRM. |
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