Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| Form 990, Part VI, Line 6: Explanation of Classes of Members or Shareholder | THE NORTH CAROLINA STATE COUNCIL OF THE JUNIOR ORDER UNITED AMERICANMECHANICS IS AN ASSOCIATION AT THE STATE LEVEL OF ALL SUBORDINATEJUNIOR ORDER COUNCILS IN NORTH CAROLINA. THE SUBORDINATE COUNCILS ARETHE MEMBERS OF THE STATE COUNCIL. ALSO, ALL PAST STATE COUNCILORS AREAT-LARGE INDIVIDUAL MEMBERS OF THE STATE COUNCIL. THE SUBORDINATE COUNCILS SEND DELEGATES TO THE ANNUAL SESSION (CONFERENCE) OF THE STATECOUNCIL TO ELECT OFFICERS AND APPROVE ACTIONS OF THE OFFICERS. ALL MEMBERS OF THE JR. ORDER UNITED AMERICA MECHANICS MAY ATTEND THE STATESESSION, BUT ONLY DELEGATES AND AT LARGE MEMBERS VOTE. |
| Form 990, Part VI, Line 7a: How Members or Shareholders Elect Governing Body | THE FIVE OFFICERS OF THE STATE COUNCIL ARE NOMINATED AND ELECTED TOTHEIR POSITIONS BY DELEGATES FROM THE SUBORDINATE COUNCILS AND VOTINGAT-LARGE MEMBERS AT THE ANNUAL STATE SESSION OF THE STATE COUNCIL.THE OFFICERS MEET QUARTERLY TO REVIEW THE OPERATIONS OF THE STATECOUNCIL AND OVERSEE THE ACTIVITIES OF THE STATE COUNCIL. |
| Form 990, Part VI, Line 7b: Describe Decisions of Governing Body Approval by Members or Shareholders | DELEGATES TO THE ANNUAL STATE SESSION APPROVE THE STATE BUDGET AND ANY CHANGES TO THE BUDGET DURING THE FISCAL YEAR. THE DELEGATES AT THE STATE SESSION REVIEW THEMINUTES OF THE QUARTERLY OFFICERS MEETINGS AND APPROVE THE ACTIONS TAKEN BY THEOFFICERS BETWEEN ANNUAL STATE SESSIONS. MINUTES ARE MAINTAINED FOR EACH MEETINGOF THE OFFICERS. COMMITTEES ALSO PREPARE MINUTES OF THEIR MEETINGS; HOWEVER,COMMITTEES DO NOT HAVE THE AUTHORITY TO ACT ON BEHALF OF THE BOARD OF OFFICERS. |
| Form 990, Part VI, Line 11b: Form 990 Review Process | THE CPA PREPARER OF FORM 990 PRESENTS AND REVIEWS FORM 990 WITH THE SECRETARY ANDTREASURER OF THE BOARD PRIOR TO FILING THE RETURN. THE SECRETARY REVIEWS ANDSIGNS FORM 990 AND IT IS FILED. THE BOARD ONLY MEETS ON A QUARTERLY BASIS. BOARDMEMBERS LIVE IN VARIOUS AREAS OF NORTH CAROLINA AND MUST TRAVEL TO LEXINGTON,NC TO ATTEND BOARD MEETINGS. THE DUE DATE FOR FILING FORM 990 DOES NOT USUALLY COINCIDE WITH A MEETING OF THE BOARD OF OFFICERS. FORM 990 IS PRESENTED TO THEFULL BOARD OF OFFICERS AT THE NEXT REGULAR QUARTERLY MEETING OF THE BOARD FOR THEFULL BOARD'S REVIEW AND APPROVAL. THE BOARD REVIEWS THE FORM 990 IN DETAILAT THIS MEETING. IF CHANGES OR CORRECTIONS TO FORM 990 ARE NECESSARY UPON THEFULL BOARDS REVIEW, FORM 990 WILL BE AMENDED. |
| Form 990, Part VI, Line 19: Other Organization Documents Publicly Available | ALL GOVERNING DOCUMENTS, FINANCIAL STATEMENTS AND FORMS 990 ARE MADE AVAILABLE TO THE PUBLIC UPON REQUEST. |
| SCHEDULE R - RELATED ORGANIZATIONS | THE ORGANIZATION IS RELATED TO JUNIOR ORDER UNITED AMERICAN MECHANICS CHILDRENSHOME, INC. (D/B/A AMERICAN CHILDRENS HOME) LOCATED IN LEXINGTON, NC. CERTAINOFFICERS AND DIRECTORS OF THE STATE COUNCIL ARE ALSO MEMBERS OF THE BOARDOF DIRECTORS OF THE AMERICAN CHILDRENS HOME. |
| PART VI SECTION B - CONFLICT OF INTEREST | THE ORGANIZATION DOES NOT HAVE A SEPARATE WRITTEN CONFLICT OF INTEREST POLICY.HOWEVER, THE BYLAWS OF THE ORGANIZATION ADDRESS THE DUTIES AND RESPONSIBILITIESOF THE OFFICERS AND MEMBERS OF THE BOARD. THE OFFICERS AND BOARD MEMBERS AREREMINDED AT EACH MEETING TO REPORT ANY POSSIBLE CONFLICTS OF INTEREST TO THEORGANIZATION. |
| PART VI, SECTION B - RECORDS RETENTION | THE BYLAWS OF THE ORGANIZATION REQUIRE ALL RECORDS TO BE MAINTAINED IN THEOFFICE OF THE STATE SECRETARY. THERE IS NO POLICY FOR THE DESTRUCTION OF ANY RECORDS. IT IS INTENDED THAT ALL RECORDS ARE TO BE MAINTAINED PERMANENTLY. |
| Software ID: | 18007218 |
| Software Version: | 2018v3.1 |