Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART III, LINE 3 | PHILADELPHIA COUNTY DENTAL SOCIETY HAS DISCONTINUED IT CONTINUED EDUCATION PROGRAM, HOWEVER CONTINUED EDUCATION IS STILL PROVIDED TO ITS MEMBERS. PCDS ENTERED INTO AN AGREEMENT WITH THE PENNSYLVANIA DENTAL ASSOCIATION (PDA) IN JANUARY OF 2017. THE AGREEMENT STATES THAT PDA WILL ADMINISTER THE PCDS CONTINUING EDUCATION PROGRAMS, IN CONSULTATION WITH THE PCDS COUNCIL ON EDUCATION. PDA WAS INSTRUMENTAL IN IDENTIFYING SPEAKERS, COMPOSING, PRINTING AND MAILING THE ANNOUNCEMENTS AND BROCHURES. PDA REGISTERED ALL ATTENDEES, COLLECTED THE TUITION FEES, PROVIDED CONTINUING EDUCATION CREDIT TO ATTENDEES AND PAID ALL EXPENSES FOR THE PROGRAMS (I.E., SPEAKERS HONORARIA, TRAVEL EXPENSES AND LUNCHES AND OTHER VENUE EXPENSES). PDA ACCOMPLISHED THESE TASKS FOR THE 2018 CE PROGRAMS (THE 2017 PROGRAMS WERE ALREADY ESTABLISHED AND ADVERTISED BY PCDS AT THE TIME OF THE FINALIZATION OF THE CONTRACT). A COPY OF THE CONTRACT WAS FURNISHED TO THE AUDITORS IN FEB. 2019. |
| FORM 990, PART VI, SECTION A, LINE 4 | TWO CHANGES TO BYLAWS AS OF 1/1/18: BYLAWS WERE CHANGED TO ELIMINATE THE OFFICE OF HISTORIAN. ALSO, ADDED UNDER ARTICLE 3, SECTION 3.1.8 ANY EX OFFICIO MEMBER(S) OF THE BOARD MAY SERVE AS A VOTNG MEMBER FOR THE PURPOSE OF REACHING A QUORUM AT ANY DULY CONVENED MEETING OF THE BOARD. |
| FORM 990, PART VI, SECTION A, LINE 6 | ACTIVE, LIFE AND RETIRED ARE THE CLASSES OF MEMBERS WITH THE RIGHT TO ELECT THE MEMBERS OF THE BOARD OF GOVERNORS AS WELL AS TO APPROVE SIGNIFICANT DECISIONS OF THE GOVERNING BODY. |
| FORM 990, PART VI, SECTION A, LINE 7A | ACTIVE, LIFE, AND RETIRED ARE THE CLASSES OF MEMBERS OF THE ORGANIZATION THAT HAVE THE RIGHT TO VOTE FOR OFFICERS AND MEMBERS OF THE BOARD OF GOVERNORS, AS WELL AS ANY ITEMS OF BUSINESS THAT ARE ON THE AGENDA AT THE ANNUAL BUSINESS MEETING. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE DECISION BY THE BOARD OF GOVERNORS TO AMEND THE CONSTITUTION & BYLAWS REQUIRES APPROVAL AT AN ANNUAL BUSINESS MEETING BY A TWO-THIRDS AFFIRMATIVE VOTE OF THE ELIGIBLE MEMBERS PRESENT. THE ELIGIBLE CLASSES OF MEMBERS INCLUDE THE ACTIVE, LIFE AND RETIRED MEMBERS WHO ALL HAVE THE RIGHT TO VOTE. |
| FORM 990, PART VI, SECTION B, LINE 11B | A DRAFT OF FORM 990 IS PROVIDED TO ALL MEMBERS OF THE BOARD OF GOVERNORS AND THE FINANCE COMMITTEE, AS WELL AS THE EXECUTIVE DIRECTOR. THE FORM 990 IS THEN REVIEWED BY THE EXECUTIVE DIRECTOR AND THE FINANCE COMMITTEE. ALL INDIVIDUALS HAVE THE OPPORTUNITY TO COMMENT AND ASK QUESTIONS PRIOR TO THE APPROVAL BY THE EXECUTIVE DIRECTOR. |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL ELECTED OFFICERS, GOVERNORS, COUNCIL AND COMMITTEE CHAIRPERSONS ARE REQUIRED TO SIGN THE CONFLICT OF INTEREST POLICY ANNUALLY. EITHER THE INDIVIDUAL WOULD DECLARE A CONFLICT OF INTEREST ON A CERTAIN MATTER TO BE CONSIDERED BY THE BOARD OR THE BOARD OF GOVERNORS WOULD MAKE THE DETERMINATION AND REVIEW THE CONFLICT. IF ANY INDIVIDUAL BELIEVES HE OR SHE MAY HAVE A CONFLICT OF INTEREST, THE INDIVIDUAL SHALL PROMPTLY AND FULLY DISCLOSE THE POSSIBLE CONFLICT AND SHALL REFRAIN FROM PARTICIPATING IN ANY WAY IN ANY MATTER IN WHICH THE POSSIBLE CONFLICT RELATES UNTIL AND UNLESS ANY SUCH POSSIBLE CONFLICT HAS BEEN SATISFACTORILY RESOLVED. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE COMPENSATION OF THE EXECUTIVE DIRECTOR IS REVIEWED ANNUALLY BY THE FINANCE COMMITTEE. PERSONS WITH CONFLICT OF INTEREST ARE NOT INVOLVED IN THE REVIEW PROCESS. THE COST OF LIVING ADJUSTMENT (COLA) INCREASES ARE USUALLY INCORPORATED INTO THE ANNUAL BUDGET (NO COLA IN 2015). THE BOARD OF GOVERNORS APPROVES THE FINAL BUDGET YEARLY. MINUTES OF THE FINANCE COMMITTEE ARE INCORPORATED INTO THE MINUTES OF THE BOARD OF GOVERNORS AND ARE RETAINED AS PERMANENT RECORDS. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS AVAILABLE TO THE PUBLIC ON ITS WEBSITE. THE CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. |
| FORM 990, PART XII, LINE 2C: | THERE HAVE BEEN NO CHANGES IN THE PROCESS SINCE THE PRIOR YEAR. |
| Software ID: | |
| Software Version: |