Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 1 | THE AUDIT COMMITTEE AND FINANCE COMMITTEE HAVE BEEN DELEGATED AUTHORITY BY THE BOARD OF DIRECTORS TO DISCHARGE CERTAIN BOARD DUTIES ON ITS BEHALF. |
| FORM 990, PART VI, SECTION A, LINE 6 | THERE IS ONLY ONE CLASS OF MEMBERSHIP. A PRIMARY CONTACT WILL BE IDENTIFIED FOR ALL ORGANIZATIONS THAT EMPLOYEE MORE THAN ONE INDIVIDUAL. THE PRIMARY CONTACT IS THE REPRESENTATIVE THAT WILL VOTE ON ALL MEMBERSHIP ISSUES, SUCH AS THE ANNUAL BOARD OF DIRECTORS SLATE. |
| FORM 990, PART VI, SECTION A, LINE 7A | ALL MEMBER COMPANIES IDENTIFY THE PRIMARY CONTACT FOR THE ORGANIZATION. THAT INDIVIDUAL HAS THE VOTE FOR THE MEMBER. MEMBERS MAY APPROVE THE ELECTION OF OFFICERS AND DIRECTORS. EACH MEMBER COMPANY OF THE ASSOCIATION IS ENTITLED TO ONE VOTE, WHICH MAY BE BY PROXY OR IN PERSON. |
| FORM 990, PART VI, SECTION A, LINE 7B | FIVE PERCENT (5%) OF THE VOTING MEMBERS OF THE ASSOCIATION, IN GOOD STANDING, IN PERSON OR REPRESENTED BY PROXY, SHALL CONSTITUTE A QUORUM AT ALL MEETINGS OF THE MEMBERS OF THE ASSOCIATION FOR THE TRANSACTION OF BUSINESS PERTAINING TO THE ASSOCIATION, EXCEPT AS OTHERWISE PROVIDED BY LAW, BY THE ARTICLES OF INCORPORATION, OR THESE BYLAWS. EACH MEMBER OF THE ASSOCIATION, IN PERSON OR REPRESENTED BY PROXY, SHALL BE ENTITLED TO ONE VOTE. |
| FORM 990, PART VI, SECTION B, LINE 11B | AFTER IT IS FILED, THE AUDIT COMMITTEE WILL REVIEW THE ASSOCIATION'S FORM 990 ON BEHALF OF THE FULL BOARD. |
| FORM 990, PART VI, SECTION B, LINE 12C | ALL BOARD MEMBERS ARE REQUIRED TO SIGN A STATEMENT PRIOR TO ALL MEETINGS. MONITORING OF CONFLICT OF INTEREST OCCURS BY SELF-REPORTING AT EVERY BOARD MEETING. CONFLICTS OF INTEREST ARE REPORTED TO THE PRESIDENT AND CEO (BILL HANVEY) AND REVIEWED/ENFORCED BY THE BOARD. IN CONNECTION WITH ANY ACTUAL OR POSSIBLE CONFLICT OF INTEREST, AN INTERESTED PERSON MUST DISCLOSE THE EXISTENCE IF THE FINANCIAL INTEREST AND BE GIVEN THE OPPORTUNITY TO DISCLOSE ALL MATERIAL FACTS TO DIRECTORS AND MEMBERS IT COMMITTEES WITH GOVERNING BOARD DELEGATED POWERS CONSIDERING THE PROPOSED TRANSACTION OR ARRANGEMENT. AFTER DISCLOSURE OF THE FINANCIAL INTEREST AND ALL MATERIAL FACTS, AND AFTER ANY DISCUSSION WITH THE INTERESTED PERSON, HE/SHE SHALL LEAVE THE GOVERNING BOARD OR COMMITTEE MEETING WHILE THE DETERMINATION OF A CONFLICT OF INTEREST IS DISCUSSED AND VOTED UPON. THE REMAINING BOARD OR COMMITTEE MEMBERS SHALL DECIDE IF A CONFLICT OF INTEREST EXISTS. AN INTERESTED PERSON MAY MAKE A PRESENTATION AT THE GOVERNING BOARD OR COMMITTEE MEETING, BUT AFTER THE PRESENTATION, HE/SHE SHALL LEAVE THE MEETING DURING THE DISCUSSION OF, AND THE VOTE ON, THE TRANSACTION OR ARRANGEMENT INVOLVING THE POSSIBLE CONFLICT OF INTEREST. IF A CONFLICT IS SUSPECTED OR REPORTED, THE CHAIRPERSON OF THE GOVERNING BOARD OR COMMITTEE SHALL, IF APPROPRIATE, APPOINT A DISINTERESTED PERSON OR COMMITTEE TO INVESTIGATE ALTERNATIVES TO THE PROPOSED TRANSACTION OR ARRANGEMENT. AFTER EXERCISING DUE DILIGENCE, THE GOVERNING BOARD OR COMMITTEE SHALL DETERMINE WHETHER THE ORGANIZATION CAN OBTAIN WITH REASONABLE EFFORTS A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT FROM A PERSON OR ENTITY THAT WOULD NOT GIVE RISE TO A CONFLICT OF INTEREST. IF A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT IS NOT REASONABLY POSSIBLE UNDER CIRCUMSTANCES NOT PRODUCING A CONFLICT OF INTEREST, THE GOVERNING BODY OR COMMITTEE SHALL DETERMINE BY A MAJORITY VOTE OF THE DISINTERESTED DIRECTORS WHETHER THE TRANSACTION OR ARRANGEMENT IS IN THE ORGANIZATION'S BEST INTEREST, FOR ITS OWN BENEFIT, AND WHETHER IT IS FAIR AND REASONABLE. IN CONFORMITY WITH THE ABOVE DETERMINATION IS SHALL MAKE ITS DECISION AS TO WHETHER TO ENTER INTO THE TRANSACTION OR ARRANGEMENT. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE COMPENSATION OF THE CHIEF EXECUTIVE OFFICER (CEO) IS REVIEWED BY THE COMPENSATION COMMITTEE, WHICH IS MADE UP OF CERTAIN MEMBERS OF THE BOARD OF DIRECTORS. THE COMPENSATION COMMITTEE MAY USE OUTSIDE HR CONSULTANTS AND /OR SALARY SURVEYS TO BENCHMARK THE CEO'S COMPENSATION. BENCHMARKING OF THE CEO'S COMPENSATION WAS LAST PERFORMED IN APRIL 2019 BY AN OUTSIDE FIRM, QUATT ASSOCIATES. ALL SENIOR STAFF POSITIONS ARE REVIEWED BY THE CEO. ALL SALARIES ARE COMPARED TO INDUSTY SALARY SURVEYS ON AN ANNUAL BASIS. BENCHMARKING OF THE ALL SENIOR STAFF'S SALARIES WAS DONE BY AN OUTSIDE FIRM.(QUATT ASSOCIATES IN APRIL 2019. THE SENIOR VP SALARY IS APPROVED BY THE COMPENSATION COMMITTEE. |
| FORM 990, PART VI, SECTION C, LINE 19 | AUTO CARE ASSOCIATION COMPLIES WITH THE PUBLIC INSPECTION REQUIREMENTS OF INTERNAL REVENUE CODE SECTION 6104 BY MAKING ITS FORM 1024, APPLICATION FOR RECOGNITION OF EXEMPTION UNDER SECTION 501(A), ITS DETERMINATION LETTER FROM THE IRS, AND THE FORMS 990 FOR ITS THREE MOST RECENTLY COMPLETED TAX PERIODS AVAILABLE TO THE PUBLIC UPON REQUEST. HOWEVER, AS SECTION 6104 DOES NOT REQUIRE AN ORGANIZATION EXEMPT UNDER SECTION 501(C)(6) TO DISCLOSE ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICIES, OR FINANCIAL STATEMENTS, AUTO CARE ASSOCIATION HAS DECIDED NOT TO MAKE SUCH INFORMATION AVAILABLE FOR PUBLIC INSPECTION. |
| FORM 990, PART IX, LINE 11G | ALBERT CREATIVE SERVICES 154,500. GOLIN/HARRIS INTERNATIONAL 2,024,330. GUERRILLA ECONOMICS LLC. 40,000. INTEGRATE DATA FACTS LLC 38,135. KULATHUM CONSULTING, LLC 151,620. CONCEPTS AND SERVICES CONSULTING 86,335. TRANI, LLC 132,496. MOTOR INFORMATION SYSTEMS 170,460. ONBOARD SECURITY, INC 330,279. PRICEDEX SOFTWARE INC 165,649. SOFTVISION LLC 510,946. SYSTEMS RESEARCH ASSOCIATES, INC. 23,513. THOMAS FOLLAIN 26,513. HANOVER OUTSOURCED RESEARCH SERVICE 60,639. OTHER PROFESSIONAL SERVICES 713,185. |
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