Attach to Form 990 or Form 990-EZ.
Go to
www.irs.gov/Form990 for the latest information.
| (i) Name of supported organization | (ii) EIN | (iii) Type of organization (described on lines 1- 10 above (see instructions)) | (iv) Is the organization listed in your governing document? | (v) Amount of monetary support (see instructions) | (vi) Amount of other support (see instructions) | |
|---|---|---|---|---|---|---|
| Yes | No | |||||
|
Total |
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Calendar year (or fiscal year beginning in) ![]() |
(a) 2014 | (b) 2015 | (c) 2016 | (d) 2017 | (e) 2018 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grant.") .. | ||||||
| 2 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.... | ||||||
| 3 | The value of services or facilities furnished by a governmental unit to the organization without charge.. | ||||||
| 4 | Total. Add lines 1 through 3 | ||||||
| 5 | The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included on line 1 that exceeds 2% of the amount shown on line 11, column (f).. | ||||||
| 6 | Public support. Subtract line 5 from line 4. | ||||||
Calendar year
(or fiscal year beginning in) ![]() |
(a) 2014 | (b) 2015 | (c) 2016 | (d) 2017 | (e) 2018 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 7 | Amounts from line 4.. | ||||||
| 8 | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources... | ||||||
| 9 | Net income from unrelated business activities, whether or not the business is regularly carried on.. | ||||||
| 10 | Other income. Do not include gain or loss from the sale of capital assets (Explain in Part VI.).. | ||||||
| 11 | Total support. Add lines 7 through 10 | ||||||
Calendar year (or fiscal year beginning in) ![]() |
(a) 2014 | (b) 2015 | (c) 2016 | (d) 2017 | (e) 2018 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") . | 51,943 | 68,233 | 83,775 | 107,085 | 94,349 | 405,385 |
| 2 | Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose | 372,466 | 384,231 | 414,239 | 431,962 | 468,873 | 2,071,771 |
| 3 | Gross receipts from activities that are not an unrelated trade or business under section 513 ..... | 0 | 0 | 0 | 0 | ||
| 4 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf... | 0 | 0 | 0 | 0 | ||
| 5 | The value of services or facilities furnished by a governmental unit to the organization without charge | 0 | 0 | 0 | 0 | ||
| 6 | Total. Add lines 1 through 5 | 424,409 | 452,464 | 498,014 | 539,047 | 563,222 | 2,477,156 |
| 7a | Amounts included on lines 1, 2, and 3 received from disqualified persons | 0 | 0 | 0 | 0 | ||
| b | Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year. | 0 | 0 | 0 | 0 | ||
| c | Add lines 7a and 7b.. | 0 | 0 | 0 | 0 | 0 | 0 |
| 8 | Public support. (Subtract line 7c from line 6.) | 2,477,156 | |||||
Calendar year (or fiscal year beginning in) ![]() |
(a) 2014 | (b) 2015 | (c) 2016 | (d) 2017 | (e) 2018 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 9 | Amounts from line 6... | 424,409 | 452,464 | 498,014 | 539,047 | 563,222 | 2,477,156 |
| 10a | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources.. | 194 | 366 | 710 | 29 | 3 | 1,302 |
| b | Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975. | 0 | 0 | 0 | 0 | ||
| c | Add lines 10a and 10b. | 194 | 366 | 710 | 29 | 3 | 1,302 |
| 11 | Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on. | 0 | 0 | 0 | 0 | ||
| 12 | Other income. Do not include gain or loss from the sale of capital assets (Explain in Part VI.) .. | 0 | 0 | 0 | 0 | ||
| 13 | Total support. (Add lines 9, 10c, 11, and 12.).. | 424,603 | 452,830 | 498,724 | 539,076 | 563,225 | 2,478,458 |
| Section A - Adjusted Net Income | (A) Prior Year |
(B) Current Year (optional) |
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| 1 | Net short-term capital gain | 1 | ||||
| 2 | Recoveries of prior-year distributions | 2 | ||||
| 3 | Other gross income (see instructions) | 3 | ||||
| 4 | Add lines 1 through 3 | 4 | ||||
| 5 | Depreciation and depletion | 5 | ||||
| 6 | Portion of operating expenses paid or incurred for production or collection of gross income or for management, conservation, or maintenance of property held for production of income (see instructions) | 6 | ||||
| 7 | Other expenses (see instructions) | 7 | ||||
| 8 | Adjusted Net Income (subtract lines 5, 6 and 7 from line 4) | 8 | ||||
| Section B - Minimum Asset Amount | (A) Prior Year |
(B) Current Year (optional) |
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| 1 | Aggregate fair market value of all non-exempt-use assets (see instructions for short tax year or assets held for part of year): | 1 | ||||
| a | Average monthly value of securities | 1a | ||||
| b | Average monthly cash balances | 1b | ||||
| c | Fair market value of other non-exempt-use assets | 1c | ||||
| d | Total (add lines 1a, 1b, and 1c) | 1d | ||||
| e |
Discount claimed for blockage or other factors (explain in detail in Part VI): |
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| 2 | Acquisition indebtedness applicable to non-exempt use assets | 2 | ||||
| 3 | Subtract line 2 from line 1d | 3 | ||||
| 4 | Cash deemed held for exempt use. Enter 1-1/2% of line 3 (for greater amount, see instructions). | 4 | ||||
| 5 | Net value of non-exempt-use assets (subtract line 4 from line 3) | 5 | ||||
| 6 | Multiply line 5 by .035 | 6 | ||||
| 7 | Recoveries of prior-year distributions | 7 | ||||
| 8 | Minimum Asset Amount (add line 7 to line 6) | 8 | ||||
| Section C - Distributable Amount | Current Year | |||||
| 1 | Adjusted net income for prior year (from Section A, line 8, Column A) | 1 | ||||
| 2 | Enter 85% of line 1 | 2 | ||||
| 3 | Minimum asset amount for prior year (from Section B, line 8, Column A) | 3 | ||||
| 4 | Enter greater of line 2 or line 3 | 4 | ||||
| 5 | Income tax imposed in prior year | 5 | ||||
| 6 | Distributable Amount. Subtract line 5 from line 4, unless subject to emergency temporary reduction (see instructions) | 6 | ||||
| Section D - Distributions | Current Year | |
|---|---|---|
| 1 Amounts paid to supported organizations to accomplish exempt purposes | ||
|
2
Amounts paid to perform activity that directly furthers exempt purposes of supported organizations, in excess of income from activity |
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| 3 Administrative expenses paid to accomplish exempt purposes of supported organizations | ||
| 4 Amounts paid to acquire exempt-use assets | ||
| 5 Qualified set-aside amounts (prior IRS approval required) | ||
| 6 Other distributions (describe in Part VI). See instructions | ||
| 7Total annual distributions. Add lines 1 through 6. | ||
|
8
Distributions to attentive supported organizations to which the organization is responsive (provide details in Part VI). See instructions |
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| 9 Distributable amount for 2018 from Section C, line 6 | ||
| 10 Line 8 amount divided by Line 9 amount | ||
| Section E - Distribution Allocations (see instructions) |
(i) Excess Distributions |
(ii) Underdistributions Pre-2018 |
(iii) Distributable Amount for 2018 |
|
|---|---|---|---|---|
|
1
Distributable amount for 2018 from Section C, line 6 |
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|
2
Underdistributions, if any, for years prior to 2018 (reasonable cause required-- explain in Part VI). See instructions. |
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| 3 Excess distributions carryover, if any, to 2018: | ||||
| a From 2013....... | ||||
| b From 2014....... | ||||
| c From 2015....... | ||||
| d From 2016....... | ||||
| e From 2017....... | ||||
| fTotal of lines 3a through e | ||||
| g Applied to underdistributions of prior years | ||||
| h Applied to 2018 distributable amount | ||||
|
i
Carryover from 2013 not applied (see instructions) |
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| j Remainder. Subtract lines 3g, 3h, and 3i from 3f. | ||||
| 4Distributions for 2018 from Section D, line 7: | ||||
| $ | ||||
| a Applied to underdistributions of prior years | ||||
| b Applied to 2018 distributable amount | ||||
| c Remainder. Subtract lines 4a and 4b from 4. | ||||
|
5
Remaining underdistributions for years prior to 2018, if any. Subtract lines 3g and 4a from line 2. If the amount is greater than zero, explain in Part VI. See instructions. |
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|
6
Remaining underdistributions for 2018. Subtract lines 3h and 4b from line 1. If the amount is greater than zero, explain in Part VI. See instructions. |
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7 Excess distributions carryover to 2019. Add lines 3j and 4c. |
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| 8 Breakdown of line 7: | ||||
| a Excess from 2014...... | ||||
| b Excess from 2015..... | ||||
| c Excess from 2016..... | ||||
| d Excess from 2017..... | ||||
| e Excess from 2018..... | ||||
| Facts And Circumstances Test |
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| Return Reference | Explanation |
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| Software ID: | 18007995 |
| Software Version: | v1.00 |
Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| Form 990, Part I, Line 1 | Strategic Plan Objectives and Goals Report October 9, 2019 Submitted by Patrice O'Neill In 2017 we identified 4 areas of focus: sustainability, community enrichment, education and organizational infrastructure. Each included a series of objectives and goals. Because we use the Strategic Plan and House of Acoustic Sound as living documents, it is important to look back and evaluate how we did. Sustainability: Action: Complete and implement a Succession Plan. Result: Our goal was to complete this by 2018. Although work has been done it is not yet complete due to the complexity of the organization. We've retained this goal in the updated House of Acoustic Sound and commit to completing this important work by 2021. Action: Review and update Strategic and Finance plans. Result: This has been done. Not only has this been done, but an understandable, regular process has been set up to conduct and complete regular reviews of both plans primarily via the newly invigorated committee structure. Action: Develop revenue programs to enable increased pay to education staff and key volunteers. Result: Since 2017 we have increased pay for the core education staff, which includes both the Education Director and 4 professionals who receive small honorariums. We also implemented the Teacher Fellowship program now bringing 4 educators from around the nation to Wintergrass each year. We also now pay a small honorarium to 5 key volunteers. That's the pay part. Revenue to support all of this has not come in the form of new programs, but rather the concerted efforts of the Development staff resulting in a whopping 90% increase in contributed income from 2014 to 2019. Community Enrichment: Action: Develop and implement a high school/college education program. Result: We invited the Rhapsody Songsters program, run by Ben Hunter & Joe Seamons to fill this need. There were mixed results and the program was suspended in 2019. The program excelled in generating a lot of good ideas, good energy, and passion. On the other hand, we struggled with focus and accountability. It was difficult to communicate with students and parents the desired outcome of the program. It was even more difficult to figure out where the heck kids were at any given moment. Further, Ben & Joe made increasing demands for more money than the program could sustain. In the end, it was not a good fit for Wintergrass programming, and for all of these reasons we discontinued the program and are now seeking another way to fill what is an increasing need. We learned a tremendous amount from this effort, and our next program will implement many of the lessons-learned and should be a success. Action: Develop video training materials for staff, teachers, and volunteers. Result: We took an amusing stab at this and created a series of volunteer training videos using puppets. It was funny. It was fun. No one watched them. We did send links to these videos to volunteers. We did post these on the volunteer page on our website, but we got no feedback and we had to do the same kind of on-site training as always because volunteers had not watched the videos. Action: Develop and implement growth initiatives and a revenue structure to support increased community partnerships and fellowships including the Tateuchi CenterPACE/Performing Arts Festival Eastside. Result: On the recommendation of the Finance committee we changed the structure and purpose of our Reserve fund. It is now split between Operational and Strategic reserves. Strategic reserves are available for use, with conditions. Operational reserves are not. Refer to the Approved Policies folder for more in depth explanations. The funds have grown to a combined total of $157,801 as of October 9, 2019. The only area of income growth over the last two years has been in Contributed income. As stated above the Development staff has done a remarkable job increasing all contributed income from $81K in 2016 to nearly $130K in 2019. While perhaps not obvious, this increased level of contribution carries with it increased partnerships and relationships in the community. We now regularly participate in the spring GiveBig program. Individual patrons are going beyond simply writing a check and are beginning to make use of other means of giving. Of course, the most extraordinary example of this is the recent gift from our beloved Ross. Interactions with private foundations has also increased. Much of this kind of activity is way below the radar, but it is clearly have a profound impact. Education: Action: Implement aid and enrichment program. Result: We didn't really figure this one out. We did add a line item to the budget. We did spend it twice. But no truly clear guidelines or outcomes have been defined so we're not attempting anything to address this objective at the moment. However, Board and Staff developed a much-needed Decision Making Policy adopted by the Board in 2018. This policy defines clear processes for bringing forth ideas and obtaining approvals which could greatly help this and other initiatives in the future. Action: Actively pursue outreach and strategic community partnerships Result: A small number of people have been carrying outreach efforts. Wendy Tyner, Sharon & Terry Alford, and Tom Petersen are responsible for outreach efforts and partnerships with Folklife and King County Libraries. Wendy has also been deeply involved with the Bellevue Arts commission serving on important committees. I believe even these efforts strain bandwidth particularly of staff. A persistent challenge is simply not living and working in Bellevue. With the exception of Beth who has a demanding full-time job, no staff person lives closer than an hour away, at best. Most of the time, a trip to Bellevue for Patrice, Wendy, or Stephen means a minimum of 4 hours in the car, and in Stephen's case a lot longer. This makes it extremely challenging to network and spend the time needed not only to have the community know us, but have us know them. Action: Leverage education programs to diversify audience Result: We added the Pintgrass program to address the needs of 4-6 year olds. Often siblings of Youth Academy students hung around with nothing to do. When we first started this program, it was largely without curriculum oversight. A change in personnel added both a pre-school music specialist and a pre-school play specialist. We also cut the hours from 3 hours in the morning on Thursday and Friday to 2 hours as more appropriate for attention spans. The final hour is dedicated to directed play for kids who need to stick around. We are definitely seeing a huge shift in the student constituency in the Youth Academy program. Traditionally, students have been kids of parents who attend the festival and come from families who already play music. Over the last few years, this program has seen a far greater number of students from 'helicopter parent. Yes, this is doing exactly what we'd hoped in terms of reaching a new audience. But it brings with it the challenge of truly integrating these students and their parents into the culture. The YATT (Youth Academy Teacher Training) has been highly successful. It has become a mentoring program for high school aged kids with interest in becoming music teachers. As we require participants to work long hours (from Wednesday evening through Friday evening) we felt it was unfair to also require them to pay. There are strict limits to the number of participants and no single participant can be accepted into the program for more than two years. Focused on adult learners, Intensives have traditionally been geared toward intermediate to advanced learners. However, it became clear that there are a whole lot more beginners out there so we started to add classes for beginners. This has worked very well resulting in increased attendance and revenue. |
| Form 990, Part VI, Section A, Line 2 | Dale Adkins and Suz Adkins are married. |
| Form 990, Part VI, Section B, Line 11b | The finance committee reviews and approves prior to submitting the form. |
| Form 990, Part VI, Section B, Line 12c | Annual review by Board. |
| Form 990, Part VI, Section B, Line 15 | Board reviews Director salaries after each Wintergrass Event. |
| Form 990, Part VI, Section C, Line 19 | All governing documents are available to any person upon demand. |
| Form 990, Part IX, Line 11g | Artist Fees, Educator Fees, and other non-employees fees. |
| Software ID: | 18007995 |
| Software Version: | v1.00 |