Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS NUMEROUS MEMBERS WHO HAVE ATTAINED THIS STATUS THROUGH THE PAYMENT OF MEMBERSHIP DUES TO THE ORGANIZATION. |
| FORM 990, PART VI, SECTION A, LINE 7A | AN ELECTION IS HELD EVERY 2 YEARS TO ELECT THE EXECUTIVE COUNCIL - PRESIDENT, VICE PRESIDENT, SECRETARY, AND TREASURER. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE ORGANIZATION'S BYLAWS PROVIDE FOR GENERAL AND FISCAL OVERSIGHT OF THE GOVERNING BODY (THE EXECUTIVE COUNCIL) BY THE BOARD OF DIRECTORS, WHICH CONSISTS OF THE PRESIDENTS OF INDIVIDUAL REGIONS (145 AT DECEMBER 31, 2019), STANDING COMMITTEE CHAIRMEN, AND ELECTED OFFICERS. THIS LARGER GROUP IS CHARGED WITH "DETERMINING ALL MATTERS OF CLUB POLICY AND INSURING "THE PROPER CONDUCT OF THE ADMINISTRATIVE AFFAIRS OF THE CLUB BY THE EXECUTIVE COUNCIL, THE FULFILMENT OF DUTIES BY THE OFFICERS, AND COMPLIANCE WITH THESE BYLAWS". ADDITIONALLY, UNUSUALLY LARGE EXPENDITURES REQUIRE BOARD OF DIRECTORS APPROVAL. |
| FORM 990, PART VI, SECTION B, LINE 11B | PRIOR TO THE FILING OF THE TAX RETURN, THE 990 IS REVIEWED AND APPROVED BY THE TREASURER, THE EXECUTIVE COUNCIL, AND THE INTERNAL AUDIT COMMITTEE. |
| FORM 990, PART VI, SECTION B, LINE 12C | BOARD MEMBERS ARE ASKED TO ROUTINELY VERIFY THAT THEY ARE AWARE OF NO CONFLICTS OF INTEREST. ALL DIRECTORS AND OFFICERS ARE REQUIRED TO DISCLOSE INTERESTS THAT COULD GIVE RISE TO CONFLICTS. THE BOARD MEMBERS ARE REQUIRED TO RECUSE THEMSELVES FROM VOTE WHERE AN ACTUAL AND/OR PERCEIVED CONFLICT COULD EXIST. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE EXECUTIVE COUNCIL MEET ANNUALLY TO REVIEW COMPENSATION AND PERFORMANCE EVALUATIONS FOR EACH EMPLOYEE. THE PROCESS INCLUDES JOB DESCRIPTIONS, COMPARABLE DATA, CONTEMPORANEOUS SUBSTANTIATION AND THE BOARD'S COLLABORATION OF SKILLS. RECOMMENDATIONS ARE INCLUDED IN THE ANNUAL BUDGET WHICH IS APPROVED BY THE EXECUTIVE COUNCIL AND DOCUMENTED IN THE ORGANIZATION RECORDS. THE EXECUTIVE COUNCIL MEMBERS THAT VOTE ARE INDEPENDENT. |
| FORM 990, PART VI, SECTION C, LINE 19 | GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. ADDITIONALLY, THE FINANCIAL STATEMENTS ARE PUBLISHED TWICE A YEAR IN THE ORGANIZATION'S MAGAZINE. |
| FORM 990, PART IX, LINE 24E | PANORAMA EXPENSES 235,080. WEB SITE 233,222. GIFTS AND AWARDS 179,843. BANK CHARGES 174,016. POSTAGE 154,528. PARADE EXPENSES 121,791. TELEPHONE 105,036. OTHER EXPENSES 101,844. SUBSIDIES 91,703. DUES AND SUBSCRIPTIONS 63,373. BAD DEBT 46,102. SPONSOR EXPENSES 42,548. TAXES AND LICENSES 22,500. REPAIRS AND MAINTENANCE 16,598. AUTO EXPENSES 14,853. RECRUITING 10,693. MEALS AND ENTERTAINMENT 8,502. SECURITY 5,874. |
| PART XII LINE 2C | THE PROCESS HAS NOT CHANGED FROM LAST YEAR. |
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