Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 1 | THE EXECUTIVE COMMITTEE SHALL CONSIST OF THE CHAIRPERSON, IMMEDIATE PAST CHAIRPERSON, CHAIRPERSON ELECT AND VICE CHAIRPERSON FROM THE RETAIL CATEGORY, PLUS ONE (1) MEMBER FROM EACH OF THE FOLLOWING GROUPS: CROP PROTECTION/SEED MANUFACTURER, FERTILIZER MANUFACTURER, EQUIPMENT MANUFACTURER, AND WHOLESALE, OF WHICH ONE WILL SERVE AS SECRETARY/TREASURER. THERE SHALL ALSO BE ONE (1) MEMBER ELECTED BY A FORUM OF STATE AGRI-BUSINESS ASSOCIATIONS WHO IS ALSO THEIR REPRESENTATIVE TO THE BOARD OF DIRECTORS. THE PRESIDENT/CEO SHALL BE EX-OFFICIO WITHOUT VOTING PRIVILEGE. ALL REPRESENTATIVES MUST BE A DULY ELECTED MEMBER OF THE BOARD OF DIRECTORS. THE EXECUTIVE COMMITTEE SHALL SUPERINTEND THE CONDUCT OF THE BUSINESS AND AFFAIRS OF THE ASSOCIATION PURSUANT TO PROVISIONS OF APPLICABLE LAW, AND POLICIES ESTABLISHED BY THE BOARD OF DIRECTORS WITH THE FULL POWER AND AUTHORITY VESTED IN THE BOARD OF DIRECTORS EXCEPT FOR MATTERS CONCERNING MAJOR ACQUISITIONS, SALE OF MAJOR ASSOCIATION ASSETS, AND AMENDMENT OF THE BY-LAWS. |
| FORM 990, PART VI, SECTION A, LINE 4 | THE ASSOCIATION AMENDED ITS BYLAWS SINCE THE PRIOR FORM 990 WAS FILED. THE ASSOCIATION MADE A CHANGE TO THE STRUCTURE OF THE BOARD OF DIRECTORS THAT EXPANDS THE NUMBER OF RETAIL, OUR CORE MEMBER DEMOGRAPHIC, SEATS ON THE BOARD. |
| FORM 990, PART VI, SECTION B, LINE 11B | FORM 990 IS REVIEWED AND APPROVED BY THE PRESIDENT/CEO PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | CONFLICT OF INTEREST STATEMENTS ARE SIGNED BY THE BOARD ANNUALLY AND REVIEWED AT EACH OF THREE BOARD MEETINGS DURING THE YEAR. DIRECTORS SHOULD ABSTAIN FROM VOTING ON ANY MATTER IN WHICH HE OR SHE HAS AN ACTUAL OR POTENTIAL CONFLICT OF INTEREST AND SHOULD LEAVE ANY BOARD MEETINGS WHILE THE DISINTERESTED DIRECTORS DISCUSS AND VOTE ON ANY SUCH MATTERS. DIRECTORS WITH A POTENTIAL OR ACTUAL CONFLICT MUST DISCLOSE ALL MATERIAL INFORMATION HONESTLY AND ACCURATELY TO OTHER DIRECTORS IN ORDER TO ALLOW THEM TO MAKE AN INFORMED DECISION. STAFF ARE ALSO REQUIRED TO SIGN A CONFLICT OF INTEREST STATEMENT AT THE BEGINNING OF THEIR EMPLOYMENT WITH ARA. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS REVIEWS AND APPROVES THE COMPENSATION OF THE PRESIDENT AND KEY EMPLOYEES BASED ON COMPARABLE DATA, AND INCLUDES CONTEMPORANEOUS SUBSTANTIATION OF THE BOARD'S DECISIONS. THE PROCESS OF DETERMINING THE COMPENSATION OF THE PRESIDENT AND KEY EMPLOYEES WAS LAST CONDUCTED IN JULY OF 2019. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE AVAILABLE TO THE PUBLIC UPON REQUEST. |
| FORM 990, PART XII, LINE 2C: | THE ORGANIZATION HAS NOT CHANGED ITS AUDIT OVERSIGHT PROCESS OR ITS PROCESS SELECTION OF AN INDEPENDENT ACCOUNTANT DURING THE YEAR. |
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