Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
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| FORM 990, PART VI, SECTION A, LINE 6 | THE ORGANIZATION HAS NINE (9) CLASSES OF MEMBERSHIP: ACTIVE, GERIATRIC HEALTH CARE PROFESSIONAL, TECHNICIAN, STUDENT, ACTIVE SPOUSE, RETIRED, LIFE AND HONORARY MEMBER, DIRECTORY, AND VPN. |
| FORM 990, PART VI, SECTION A, LINE 7A | ACTIVE, GERIATRIC HEALTH CARE PROFESSIONAL, TECHNICIAN, ACTIVE SPOUSE, RETIRED, LIFE AND HONORARY, DIRECTORY, AND VPN MEMBERS SHALL BE ENTITLED TO VOTE IN THE SOCIETY OR ITS CHAPTERS. EACH VOTING MEMBER SHALL BE ENTITLED TO CAST ONE (1) VOTE UPON EACH AND EVERY QUESTION PROPERLY COMING BEFORE ANY MEMBERSHIP VOTE OF THE SOCIETY. EXCEPT AS OTHERWISE SPECIFIED, ALL MATTERS WILL BE DECIDED BY A MAJORITY VOTE OF BALLOTS RETURNED. DIRECTORS SHALL BE ELECTED ANNUALLY AND SHALL SERVE TWO (2) YEAR TERMS, UNLESS REMOVED AS HEREINAFTTER PROVIDED. NO ELECTED DIRECTOR SHALL SERVE MORE THAN TWO (2) CONSECUTIVE TERMS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE BOARD OF DIRECTORS SHALL HAVE FULL ADMINISTRATIVE AUTHORITY IN ALL SOCIETY MATTERS, EXCEPT AS OTHERWISE PROVIDED IN THE BYLAWS. THE ACTIVE MANAGEMENT OF THE SOCIETY SHALL BE VESTED IN THE BOARD OF DIRECTORS AT ALL TIMES. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE ORGANIZATION ENGAGES AN OUTSIDE ACCOUNTING FIRM TO PREPARE THE DRAFT OF THE FORM 990 AND NECESSARY SCHEDULES. THE CHIEF FINANCIAL OFFICER (CFO) VALIDATES AND APPROVES THE FINAL VERSION OF FORM 990. THE CFO GOES OVER THE INFORMATION LINE BY LINE WITH THE EXECUTIVE DIRECTOR. THE REVIEW INVOLVES SHOWING THE UNDERLYING SOURCE DOCUMENTS, EXPLAINING THE POLICIES & PROCEDURES AND ANSWERING ANY QUESTIONS. THE WHOLE PROCESS TAKES PLACE AFTER THE ANNUAL AUDIT IS COMPLETED. |
| FORM 990, PART VI, SECTION B, LINE 12C | DISCLOSURE OF BIAS OR POTENTIAL CONFLICTS OF INTEREST AND RELATED PARTY TRANSACTIONS WHERE AS SECURING MEMBERS WHO HAVE A WIDE VARIETY OF PROFESSIONALLY RELATED EXPERIENCES TO SERVE ON THE BOARD OF DIRECTORS FURTHERS THE INTEREST OF ASCP BY PROVIDING VALUABLE PERSPECTIVES ON POLICY DEVELOPMENT, PROFESSIONAL AND ASCP ISSUES, AND PROVIDES VARIOUS MEANS TO COMMUNICATE ASCP POLICIES, STANDARDS, AND ACTIVITIES TO DIFFERENT PUBLICS, AND ASCP RECOGNIZES THAT IT WOULD BE UNREASONABLE TO EXPECT ITS VOLUNTEER MEMBERS TO GIVE UP OTHER INDIVIDUAL PROFESSIONAL ACTIVITIES AND FINANCIAL INTERESTS WHILE SERVING ON THE BOARD OF DIRECTORS, AND SUCH SERVICE MUST MEET CERTAIN LEGAL AND ETHICAL PRINCIPLES WHICH, RECOGNIZING THE FIDUCIARY NATURE THEREOF, REQUIRES MEMBERS TO ACT HONESTLY, IN GOOD FAITH AND IN THE BEST INTERESTS OF ASCP, AND WHEN SUCH OTHER PROFESSIONAL ACTIVITY AND FINANCIAL INTERESTS OF A MEMBER MAY DIVERGE FROM THE INTERESTS OF ASCP, THE MEMBER SHOULD ACT IN ACCORDANCE WITH THE ASCP POLICY GOVERNING THE DISCLOSURE OF BIAS AND POTENTIAL CONFLICTS OF INTEREST, AND THE CONCEPT OF FIDUCIARY DUTY IS ESPECIALLY PERTINENT TO "RELATED PARTY TRANSACTIONS", THEREFORE THE BOARD OF DIRECTORS RESOLVES, THAT THE FOLLOWING POLICY BE ADOPTED FOR CURRENT AND ALL FUTURE MEMBERS OF THE BOARD OF DIRECTORS. BIAS OR POTENTIAL CONFLICTS OF INTEREST, 1. MEMBERS WHO SERVE ON THE BOARD OF DIRECTORS ARE EXPECTED TO EXERCISE THEIR BEST JUDGEMENT TO FURTHER THE INTEREST OF ASCP, THIS JUDGEMENT MUST BE EXERCISED IN LIGHT OF THEIR EXPERIENCES, PERSPECTIVES, AND EXPERTISE. 2. ANNUALLY, A MEMBER SERVING ON THE BOARD OF DIRECTORS SHALL DISCLOSE ALL POTENTIAL CONFLICTS OF INTEREST AND EMPLOYMENT, PROFESSIONAL ACTIVITIES, AND FINANCIAL INTERESTS TO THE EXECUTIVE DIRECTOR OF ASCP ON THE ATTACHED ASCP DISCLOSURE STATEMENT. MEMBERS OF THE BOARD OF DIRECTORS WILL REVIEW AND UPDATE THEIR DISCLOSURE STATEMENT PRIOR TO EACH MEETING OF THE BOARD OF DIRECTORS AND/OR EXECUTIVE COMMITTEE. 3. IF ANY QUESTION SHALL ARISE AS TO WHETHER A PARTICULAR ACTIVITY OR ORGANIZATIONAL AFFILIATION CONSTITUTES A CONFLICT OF INTEREST FOR A MEMBER OF THE BOARD OF DIRECTORS, THE QUESTION SHALL BE SUBMITTED TO THE BOARD OF DIRECTORS FOR A DECISION. A MAJORITY VOTE OF THE BOARD OF DIRECTORS SHALL DECIDE SUCH QUESTIONS. HOWEVER, IF A MEMBER BELIEVES HE/SHE MAY HAVE A CONFLICT OF INTEREST, HE/SHE MAY EXCUSE HIMSELF/HERSELF FROM THE DISCUSSION OF A PARTICULAR MATTER AND/OR THE VOTE. IN CASES WHERE THE BOARD OF DIRECTORS DETERMINES THE CONFLICT IS A PROBLEM RELATIVE TO CONTINUED SERVICE, THE MEMBER SHALL TAKE THE ACTION REQUIRED UNDER #7. IF THE MEMBER FAILS TO TAKE THE ACTION REQUIRED UNDER #7, THE BOARD OF DIRECTORS MAY REMOVE THE MEMBER FROM OFFICE AS PERMITTED IN ARTICLE IX, SECTION 12 OF THE ASCP BY-LAWS. 4. IF A MEMBER OF THE BOARD OF DIRECTORS FINDS THAT HE/SHE IS IN COMPETITION WITH THE SOCIETY IN ANY ACTIVITY OR BUSINESS, OR IN ANY SPECIFIC BUSINESS PROPOSAL, THE MEMBER MUST DISCLOSE THIS IN A TIMELY MANNER. 5. NO MEMBER OF THE BOARD OF DIRECTORS SHALL DISCLOSE TO OTHERS OR USE FOR HIS/HER OWN BENEFIT, OR THE BENEFIT OF OTHERS, ANY INFORMATION OWNED, POSSESSED OR USED BY THE SOCIETY THAT IS IDENTIFIED AS "CONFIDENTIAL," EXCEPT AS AUTHORIZED BY THE SOCIETY AND FOR ITS BENEFIT. 6. ANY MEMBER OF THE BOARD OF DIRECTORS HAVING A POTENTIAL CONFLICT OF INTEREST ON ANY MATTER SHOULD NOT VOTE OR USE HIS/HER PERSONAL INFLUENCE ON THE MATTER, AND HE/SHE SHOULD NOT BE COUNTED IN DETERMINING THE QUOROM FOR THE MEETING, EVEN WHEN PERMITTED BY LAW. THE MINUTES OF THE MEETING SHALL REFLECT THAT A DISCLOSURE WAS MADE, THE ABSTENTION FROM VOTING, AND QUORUM SITUATION BY MAJORITY BOTE OF THE BOARD OF DIRECTORS, ANY INDIVIDUAL WITH A POTENTIAL CONFLICT OF INTEREST MAY, IN ADDITION TO BEING EXCLUDED FROM VOTING ON THE MATTER IN QUESTION, BE EXCLUDED FROM ANY PARTICIPATION IN THE MATTER AND/OR MAY BE EXCLUDED FROM THE MEETING DURING CONSIDERATION AND VOTING UPON THE MATTER IN QUESTION. 7. IN THE EVENT A MEMBER OF THE BOARD OF DIRECTORS IS INVOLVED IN ACTIVITIES OR ORGANIZATIONS WHICH CONSTITUTE AN ACTUAL CONFLICT OF INTEREST THAT AFFECTS HIS/HER CONTINUED SERVICE, HE/SHE SHALL TAKE PROMPT ACTION TO RESOLVE THE CONFLICT BY (A) TERMINATING THE CONFLICTING ACTIVITY OR ORGANIZATIONAL AFFILIATION, OR (B) BY RESIGNING FROM THE ASCP BOARD OF DIRECTORS. 8. THE FOREGOING REQUIREMENTS SHOULD NOT BE CONSTRUED AS PREVENTING THE MEMBER FROM BRIEFLY STATING HIS/HER POSITION IN THE MATTER, NOR FROM ANSWERING PERTINENT QUESTIONS OF BOARD MEMBERS SINCE HIS/HER KNOWLEDGE MAY BE OF GREAT ASSISTANCE RELATED PARTY TRANSACTIONS. 9. THE ASCP OPERATING POLICY FOR IRS INTERMEDIATE SANCTIONS COMPLIANCE WILL APPLY FOR THE APPROVAL OF ALL RELATED PARTY TRANSACTIONS. ALL RELATED PARTY TRANSACTIONS MUST BE APPROVED IN ADVANCE BY THE EXECUTIVE COMMITTEE OF ASCP ANNUALLY, A MEMBER SERVING ON THE BOARD OF DIRECTORS SHALL DISCLOSE ALL APPROVED RELATED PARTY TRANSACTIONS TO THE EXECUTIVE DIRECTOR OF ASCP ON THE ATTACHED ASCP DISCLOSURE STATEMENT. MEMBERS OF THE BOARD OF DIRECTORS WILL REVIEW AND UPDATE THEIR DISCLOSURE STATEMENT PRIOR TO EACH MEETING OF THE BOARD OF DIRECTORS AND/OR EXECUTIVE COMMITTEE. THIS POLICY WILL BE PROVIDED ON AN ANNUAL BASIS TO ALL MEMBERS OF THE ASCP BOARD OF DIRECTORS. NEW BOARD MEMBERS WILL BE ADVISED OF THE POLICY UPON TAKING OFFICE. THIS POLICY WILL BE PROVIDED TO ANY INDIVIDUAL NOMINATED TO THE ASCP BOARD OF DIRECTORS. THE FOLLOWING STATEMENT WILL BE READ AT THE BEGINNING OF ALL MEETINGS OF THE ASCP BOARD OF DIRECTORS, AND THE EXECUTIVE COMMITTEE. "IT IS MY DUTY AS CHAIR OF THE AMERICAN SOCIETY OF CONSULTANT PHARMACISTS TO REMIND YOU, THE BOARD OF DIRECTORS FOR THE SOCIETY, OF YOUR FIDUCIARY RESPONSIBILITY AND DUTY TO THE ASSOCIATION. AT TIMES DURING BOARD DELIBERATIONS WE WILL BE ENGAGED IN CONVERSATIONS, WHICH MAY INVOLVE ASCP PROPRIETARY AND/OR SENSITIVE ISSUES OF A CONFIDENTIAL OR NON-CONFIDENTIAL NATURE. AS BOARD MEMBERS YOU ARE ENTRUSTED BY THE MEMBERSHIP AND YOUR FELLOW BOARD MEMBERS TO SAFEGUARD SENSITIVE INFORMATION AND TO ACT IN THE BEST INTEREST OF THE ASSOCIATION. AS BOARD MEMBERS YOU ALSO HAVE A DUTY TO DISCLOSE ANY ACTUAL, POTENTIAL OR PERCEIVED CONFLICTS OF INTEREST THAT MAY IMPACT YOUR ABILITY TO FULFILL YOUR BOARD DUTIES. IF AT ANY TIME DURING OUR DELIBERATIONS ON AN ISSUE OR AGENDA ITEM, A POTENTIAL CONFLICT BECOMES APPARENT TO YOU, YOU SHOULD IMMEDIATELY BRING THE ISSUE TO THE ATTENTION OF THE CHAIR AND RECUSE YOURSELF FROM FURTHER PARTICIPATION IN SAID ISSUE. AT THIS TIME I'LL ASK DOES ANYONE HAVE ANY DISCLOSURES." THE CHAIRMAN OF THE BOARD OF DIRECTORS AND THE EXECUTIVE DIRECTOR ARE AUTHORIZED AND DIRECTED TO SEE THAT THE FOREGOING POLICIES ARE IMPLEMENTED. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE BOARD HAS ESTABLISHED A COMPENSATION COMMITTEE. THE COMPENSATION COMMITTEE MEMBERS ARE THE SAME PERSONS WHO SERVE ON THE EXECUTIVE COMMITTEE OF THE ORGANIATION. THE COMPENSATION COMMITTEE APPROVES THE COMPENSATION OF THE TOP MANAGEMENT OFFICIAL, NAMELY EXECUTIVE DIRECTOR. THE COMMITTEE USES THE COMPENSATION SURVEY OF SIMILAR SIZED ORGANIZATIONS IN THE WASHINGTON METROPOLITAN AREA TO ENSURE THAT EMPLOYEES ARE PAID FAIRLY RELATIVE TO THE EXTERNAL JOB MARKET. THE SURVEYED ORGANIZATIONS ARE SIMILAR IN TERMS OF NUMBER OF EMPLOYEES, SIZE OF BUDGET AND TYPE OF MEMBERS. THE COMPENSATION CONTRACT IS REVIEWED AND ADJUSTED EVERY THREE YEARS FOR THE EXECUTIVE DIRECTOR. THE EXECUTIVE DIRECTOR IS NOT PRESENT WHILE COMMITTEE DISCUSSES HIS COMPENSATION. THE COMPENSATION COMMITTEE DISCLOSES THE INFORMATION WITH THE BOARD OF DIRECTORS. THE EXECUTIVE DIRECTOR DETERMINES THE COMPENSATION OF KEY EMPLOYEES. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. THE PUBLIC CAN REQUEST THEM BY EITHER SENDING AN EMAIL TO INFO@ASCP.COM OR WRITING TO CHAD WORZ, EXECUTIVE DIRECTOR, ASCP, 1240 N PITT STREET, SUITE 300, ALEXANDRIA, VA 22314. |
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