Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION B, LINE 11B | INFORMATION IS GATHERED BY MANAGEMENT, PROVIDED TO AN EXTERNAL CPA TO PREPARE THE RETURN, DRAFT IS REVIEWED BY MANAGEMENT, THEN PROVIDED VIA EMAIL TO ALL VOTING MEMBERS OF THE COMMISSION PRIOR TO FILING. |
| FORM 990, PART VI, SECTION B, LINE 12C | CONFLICT OF INTEREST (COI) IS OBVIOUSLY A CONCERN WITH VISIT CALIFORNIA STAFF AND COMMISSIONERS. IN ADDITION TO THE FORM 700 FILING REQUIREMENTS WHICH REQUIRES THEY DISCLOSE ANY PERSONAL FINANCIAL INTEREST THEY MAY HAVE THERE IS ALSO A PROVISION IN THE EMPLOYEE HANDBOOK THAT REQUIRES EMPLOYEES TO DISCLOSE ANY POTENTIAL COI. WE ALSO PROVIDE COI TRAINING FOR COMMISSIONERS AND ACTUALLY REQUIRE THEM TO COMPLETE THIS TRAINING EVERY TWO YEARS. CONTRACT THRESHOLDS ARE ALSO SET THAT FORM RFP COMMITTEES SO THAT EMPLOYEES ARE NOT THE SOLE DECISION MAKERS WHEN CHOOSING VENDORS. IF A BOARD MEMBER HAS A COI, THEY ARE REQUIRED TO RECUSE THEMSELVES AND THE DECISION WOULD BE MADE BY THE REST OF THE VOTING BODY. IF A STAFF MEMBER HAS A COI, THE EXECUTIVE TEAM WOULD DETERMINE WHETHER THEY WOULD BE REQUIRED TO SIT OUT DEPENDING ON THE DECISION TO BE MADE. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE VISIT CALIFORNIA BOARD IS RESPONSIBLE FOR DESIGNATING THE PERSONNEL COMMITTEE WHICH IS RESPONSIBLE FOR THE WRITTEN EMPLOYMENT CONTRACT, GATHERING DATA REGULARLY FROM COMPENSATION SURVEYS OR STUDIES, ETC. THE PERSONNEL COMMITTEE IS MADE UP OF INDEPENDENT BOARD COMMITTEE MEMBERS. THE BOARD HAS DESIGNATED AUTHORITY TO THE PERSONNEL COMMITTEE TO DETERMINE THE ABOVE AND ENTER INTO CONTRACT WITH THE CEO. THE CEO'S COMPENSATION IS REEVALUATED UPON EXPIRATION OF THE MOST RECENT COMPENSATION CONTRACT. THE PERSONNEL COMMITTEE THEN INFORMS THE EXECUTIVE COMMITTEE, THROUGH PUBLIC MEETINGS AND MEETING MINUTES OF THE NEW LANGUAGE, BUT DOES NOT NEED FURTHER APPROVAL. EMPLOYMENT CONTRACTS WRITTEN BY LEGAL COUNSEL AND ARE EXECUTED BY ALL OFFICERS OF VISIT CALIFORNIA. THIS PROCESS IS COMPLETED WHEN THE CEO'S CONTRACT COMES UP FOR RENEWAL. THE CEO'S COMPENSATION IS DETERMINED BY THE PERSONNEL COMMITTEE AS OUTLINED ABOVE. OTHER OFFICERS AND KEY EMPLOYEES' COMPENSATION CONTRACTS ARE DETERMINED BY THE CEO. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION'S GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. THE CONFLICT OF INTEREST POLICY IS AVAILABLE ON OUR WEBSITE (INDUSTRY.VISITCALIFORNIA.COM). |
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