Attach to Form 990 or Form 990-EZ.
Go to
www.irs.gov/Form990 for instructions and the latest information.
| (i) Name of supported organization | (ii) EIN | (iii) Type of organization (described on lines 1- 10 above (see instructions)) | (iv) Is the organization listed in your governing document? | (v) Amount of monetary support (see instructions) | (vi) Amount of other support (see instructions) | |
|---|---|---|---|---|---|---|
| Yes | No | |||||
|
Total |
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Calendar year (or fiscal year beginning in) ![]() |
(a) 2015 | (b) 2016 | (c) 2017 | (d) 2018 | (e) 2019 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grant.") .. | ||||||
| 2 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.... | ||||||
| 3 | The value of services or facilities furnished by a governmental unit to the organization without charge.. | ||||||
| 4 | Total. Add lines 1 through 3 | ||||||
| 5 | The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included on line 1 that exceeds 2% of the amount shown on line 11, column (f).. | ||||||
| 6 | Public support. Subtract line 5 from line 4. | ||||||
Calendar year
(or fiscal year beginning in) ![]() |
(a) 2015 | (b) 2016 | (c) 2017 | (d) 2018 | (e) 2019 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 7 | Amounts from line 4.. | ||||||
| 8 | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources... | ||||||
| 9 | Net income from unrelated business activities, whether or not the business is regularly carried on.. | ||||||
| 10 | Other income. Do not include gain or loss from the sale of capital assets (Explain in Part VI.).. | ||||||
| 11 | Total support. Add lines 7 through 10 | ||||||
Calendar year (or fiscal year beginning in) ![]() |
(a) 2015 | (b) 2016 | (c) 2017 | (d) 2018 | (e) 2019 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") . | 740,302 | 258,124 | 260,299 | 402,311 | 625,008 | 2,286,044 |
| 2 | Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose | 70,701 | 148,492 | 305,870 | 525,063 | ||
| 3 | Gross receipts from activities that are not an unrelated trade or business under section 513 ..... | ||||||
| 4 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf... | ||||||
| 5 | The value of services or facilities furnished by a governmental unit to the organization without charge | ||||||
| 6 | Total. Add lines 1 through 5 | 740,302 | 258,124 | 331,000 | 550,803 | 930,878 | 2,811,107 |
| 7a | Amounts included on lines 1, 2, and 3 received from disqualified persons | 214,474 | 214,474 | ||||
| b | Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year. | 262,736 | 262,736 | ||||
| c | Add lines 7a and 7b.. | 477,210 | 477,210 | ||||
| 8 | Public support. (Subtract line 7c from line 6.) | 2,333,897 | |||||
Calendar year (or fiscal year beginning in) ![]() |
(a) 2015 | (b) 2016 | (c) 2017 | (d) 2018 | (e) 2019 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 9 | Amounts from line 6... | 740,302 | 258,124 | 331,000 | 550,803 | 930,878 | 2,811,107 |
| 10a | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources.. | 46,981 | 158,859 | 139,066 | 291,032 | 185,242 | 821,180 |
| b | Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975. | ||||||
| c | Add lines 10a and 10b. | 46,981 | 158,859 | 139,066 | 291,032 | 185,242 | 821,180 |
| 11 | Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on. | ||||||
| 12 | Other income. Do not include gain or loss from the sale of capital assets (Explain in Part VI.) .. | 1,240 | 558 | 224 | 640 | 2,695 | 5,357 |
| 13 | Total support. (Add lines 9, 10c, 11, and 12.).. | 788,523 | 417,541 | 470,290 | 842,475 | 1,118,815 | 3,637,644 |
| Section A - Adjusted Net Income | (A) Prior Year |
(B) Current Year (optional) |
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| 1 | Net short-term capital gain | 1 | ||||
| 2 | Recoveries of prior-year distributions | 2 | ||||
| 3 | Other gross income (see instructions) | 3 | ||||
| 4 | Add lines 1 through 3 | 4 | ||||
| 5 | Depreciation and depletion | 5 | ||||
| 6 | Portion of operating expenses paid or incurred for production or collection of gross income or for management, conservation, or maintenance of property held for production of income (see instructions) | 6 | ||||
| 7 | Other expenses (see instructions) | 7 | ||||
| 8 | Adjusted Net Income (subtract lines 5, 6 and 7 from line 4) | 8 | ||||
| Section B - Minimum Asset Amount | (A) Prior Year |
(B) Current Year (optional) |
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| 1 | Aggregate fair market value of all non-exempt-use assets (see instructions for short tax year or assets held for part of year): | 1 | ||||
| a | Average monthly value of securities | 1a | ||||
| b | Average monthly cash balances | 1b | ||||
| c | Fair market value of other non-exempt-use assets | 1c | ||||
| d | Total (add lines 1a, 1b, and 1c) | 1d | ||||
| e |
Discount claimed for blockage or other factors (explain in detail in Part VI): |
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| 2 | Acquisition indebtedness applicable to non-exempt use assets | 2 | ||||
| 3 | Subtract line 2 from line 1d | 3 | ||||
| 4 | Cash deemed held for exempt use. Enter 1-1/2% of line 3 (for greater amount, see instructions). | 4 | ||||
| 5 | Net value of non-exempt-use assets (subtract line 4 from line 3) | 5 | ||||
| 6 | Multiply line 5 by .035 | 6 | ||||
| 7 | Recoveries of prior-year distributions | 7 | ||||
| 8 | Minimum Asset Amount (add line 7 to line 6) | 8 | ||||
| Section C - Distributable Amount | Current Year | |||||
| 1 | Adjusted net income for prior year (from Section A, line 8, Column A) | 1 | ||||
| 2 | Enter 85% of line 1 | 2 | ||||
| 3 | Minimum asset amount for prior year (from Section B, line 8, Column A) | 3 | ||||
| 4 | Enter greater of line 2 or line 3 | 4 | ||||
| 5 | Income tax imposed in prior year | 5 | ||||
| 6 | Distributable Amount. Subtract line 5 from line 4, unless subject to emergency temporary reduction (see instructions) | 6 | ||||
| Section D - Distributions | Current Year | |
|---|---|---|
| 1 Amounts paid to supported organizations to accomplish exempt purposes | ||
|
2
Amounts paid to perform activity that directly furthers exempt purposes of supported organizations, in excess of income from activity |
||
| 3 Administrative expenses paid to accomplish exempt purposes of supported organizations | ||
| 4 Amounts paid to acquire exempt-use assets | ||
| 5 Qualified set-aside amounts (prior IRS approval required) | ||
| 6 Other distributions (describe in Part VI). See instructions | ||
| 7Total annual distributions. Add lines 1 through 6. | ||
|
8
Distributions to attentive supported organizations to which the organization is responsive (provide details in Part VI). See instructions |
||
| 9 Distributable amount for 2019 from Section C, line 6 | ||
| 10 Line 8 amount divided by Line 9 amount | ||
| Section E - Distribution Allocations (see instructions) |
(i) Excess Distributions |
(ii) Underdistributions Pre-2019 |
(iii) Distributable Amount for 2019 |
|
|---|---|---|---|---|
| 1 Distributable amount for 2019 from Section C, line 6 | ||||
|
2
Underdistributions, if any, for years prior to 2019 (reasonable cause required-- explain in Part VI). See instructions. |
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| 3 Excess distributions carryover, if any, to 2019: | ||||
| a From 2014....... | ||||
| b From 2015....... | ||||
| c From 2016....... | ||||
| d From 2017....... | ||||
| e From 2018....... | ||||
| fTotal of lines 3a through e | ||||
| g Applied to underdistributions of prior years | ||||
| h Applied to 2019 distributable amount | ||||
|
i
Carryover from 2014 not applied (see instructions) |
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| j Remainder. Subtract lines 3g, 3h, and 3i from 3f. | ||||
| 4Distributions for 2019 from Section D, line 7: | ||||
| $ | ||||
| a Applied to underdistributions of prior years | ||||
| b Applied to 2019 distributable amount | ||||
| c Remainder. Subtract lines 4a and 4b from 4. | ||||
|
5
Remaining underdistributions for years prior to 2019, if any. Subtract lines 3g and 4a from line 2. If the amount is greater than zero, explain in Part VI. See instructions. |
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|
6
Remaining underdistributions for 2019. Subtract lines 3h and 4b from line 1. If the amount is greater than zero, explain in Part VI. See instructions. |
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|
7 Excess distributions carryover to 2020. Add lines 3j and 4c. |
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| 8 Breakdown of line 7: | ||||
| a Excess from 2015..... | ||||
| b Excess from 2016..... | ||||
| c Excess from 2017..... | ||||
| d Excess from 2018..... | ||||
| e Excess from 2019..... | ||||
| Facts And Circumstances Test |
|---|
| Return Reference | Explanation |
|---|---|
| SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: | OTHER INCOME - 2015 AMOUNT: $ 1,240. 2016 AMOUNT: $ 558. 2017 AMOUNT: $ 224. 2018 AMOUNT: $ 640. 2019 AMOUNT: $ 2,695. |
| Software ID: | |
| Software Version: |
Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 4 | THE BYLAW WERE REVISED IN MAY 2019 AND IN DECEMBER 2019 WITH THE FOLLOWING CHANGES: UPDATE OF THE MEMBERSHIP CRITERIA TO HELP THE ACADEMY WITH THE MOST QUALIFIED, BUT ALSO MORE DIVERSE MEMBERS. THE BYLAWS WERE ALSO UPDATED TO ELIMINATE EXISTING CONTRADICTIONS AND SIMPLIFY THE VOTING RULES FOR BOARD MEMBERS, OFFICERS AND COMMITTEE MEMBERS. THE CHANGES MADE TO THE BYLAWS IN REGARDS TO THE BOARD'S MEMBERSHIP AND VOTING RIGHTS CAME INTO ACTION IN 2020. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ACADEMY HAS THREE TYPES OF MEMBERS, AS FOLLOWS: GENERAL MEMBERS (REFERRED TO AS MEMBERS HEREIN), WHO SHALL (A) BE ELECTED AS PROVIDED IN THE BYLAWS, (B) BE LIMITED IN NUMBER AS ESTABLISHED FROM TIME TO TIME BY THE BOARD,(C) HAVE FULL VOTING RIGHTS AS PROVIDED IN THE BYLAWS, AND (D) BE OBLIGATED TO PAY DUES OR ASSESSMENTS OR OTHER CHARGES AS DETERMINED BY THE BOARD FROM TIME TO TIME. HONORARY MEMBERS, WHO SHALL HAVE VOTING RIGHTS BUT NO OBLIGATION TO PAY DUES, ASSESSMENTS, OR OTHER CHARGES, AND WHICH CLASS SHALL BE OFFERED TO ALL FORMER SECRETARIES OF STATE, AS WELL AS OTHER DISTINGUISHED CITIZENS WHO MAY BE SELECTED BY THE BOARD BECAUSE OF THEIR OUTSTANDING CONTRIBUTIONS TO AMERICAN DIPLOMACY. MEMBERS IN GOVERNMENT SERVICE, WHO SHALL BE MEMBERS WHO RETURN TO FULL-TIME GOVERNMENT SERVICE AND THEREUPON SHALL AUTOMATICALLY BE DESIGNATED AS SUCH, AND SHALL NOT DURING THAT SERVICE HAVE VOTING RIGHTS OR THE OBLIGATION TO PAY DUES, ASSESSMENTS, OR OTHER CHARGES, NOR BE ENTITLED TO ANY OF THE RIGHTS AND PRIVILEGES OF A MEMBER OF THE ACADEMY. UPON LEAVING FULL-TIME GOVERNMENT SERVICE, SUCH A MEMBER SHALL AUTOMATICALLY BE RESTORED TO FULL MEMBERSHIP. NOTWITHSTANDING THE FOREGOING, MEMBERS WHO ARE SEVENTY-FIVE YEARS OR OLDER AT THE TIME THESE REVISED BYLAWS ARE ADOPTED, PREVIOUSLY DESIGNATED AS "SENIOR" MEMBERS, WILL RETAIN THEIR VOTING RIGHTS AND SHALL CONTINUE TO HAVE NO OBLIGATION TO PAY DUES, ASSESSMENTS, OR OTHER CHARGES. |
| FORM 990, PART VI, SECTION A, LINE 7A | EACH GENERAL OR HONORARY VOTING MEMBER IN GOOD STANDING IN THE ACADEMY SHALL BE ENTITLED TO ONE VOTE ON EACH MATTER SUBMITTED TO A VOTE OF THE MEMBERS. NEW MEMBERS SHALL BE ELECTED BY THE FULL MEMBERSHIP IN AN ELECTION WHICH MAY BE CONDUCTED WITHOUT A MEETING (BY MAIL, FAX OR EMAIL). A STANDING MEMBERSHIP COMMITTEE SHALL ANNUALLY, IN CONSULTATION WITH THE CHAIR, THE VICE CHAIR OF THE BOARD, AND THE PRESIDENT, DEVELOP A SLATE OF CANDIDATES TO FILL VACANCIES ON THE BOARD ANTICIPATED AT THE END OF EACH CALENDAR YEAR, THE SLATE TO BE SUBMITTED TO THE EXECUTIVE COMMITTEE AND WITH ITS ENDORSEMENT TO THE BOARD FOR ITS APPROVAL. NEW BOARD MEMBERS APPROVED BY THE BOARD MUST BE RATIFIED AT THE NEXT ANNUAL MEETING OF THE MEMBERSHIP, OR ALTERNATIVELY BY BALLOT OF ALL MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE GOVERNING BODY DECISONS ARE REVIEWED AND APPROVED BY MEMBERS IN THEIR ANNUAL MEETING AND OTHER SPECIAL MEETINGS IF THEY ARE CALLED BY THE CHAIRMAN OF THE BOARD OR THE PRESIDENT. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE PRESIDENT REVIEWS THE FORM 990 AND SIGNS IT. AFTER FILING WITH THE IRS, THE FORM 990 IS GIVEN TO THE AUDIT COMMITEE. |
| FORM 990, PART VI, SECTION B, LINE 12C | ONLY THE PRESIDENT AND PROGRAM DIRECTOR HAVE SPENDING AUTHORITY. EACH HAS A HIGH LEVEL OF REVIEW. THE PRESIDENT REVIEWS THE PD'S SPENDING AND THE TREASURER REVIEWS THE PRESIDENT'S SPENDING. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE PRESIDENT'S COMPENSATION IS AUTHORIZED AND SHOULD BE DETERMINED BY THE BOARD OF DIRECTORS. A REVIEW IS PERFORMED ANNUALLY DURING THE NEXT YEAR'S BUDGET DEVELOPMENT PROCESS (NOVEMBER-DECEMBER). THE PRESIDENT IS THE ONE WHO AUTHORIZES HIRING OF OTHER EMPLOYEES AND HE/SHE ALSO DETERMINES THEIR ANNUAL COMPENSATION. HE/SHE REPORTS HIS/HER DECISION TO THE BOARD AT THEIR MEETING. THE LAST TIME THAT AAD PERFORMED A COMPENSATION REVIEW FOR THE OTHER EMPLOYEES WAS IN DEC 2019. |
| FORM 990, PART VI, SECTION C, LINE 19 | TAX RETURNS, BY-LAWS, ANNUAL REPORTS, ANNOUNCEMENTS ARE MADE AVAILABLE UPON REQUEST. |
| FORM 990, PART XII, LINE 1 | THE AMERICAN ACADEMY OF DIPLOMACY'S FINANCIAL STATEMENTS ARE PREPARED ON THE MODIFIED CASH BASIS OF ACCOUNTING, WHICH IS A COMPREHENSIVE BASIS OF ACCOUNTING OTHER THAN GENERALLY ACCEPTED ACCOUNTING PRINCIPLES. UNDER THIS BASIS, REVENUES ARE RECOGNIZED WHEN RECEIVED. INVESTMENTS ARE CARRIED AT FAIR VALUE AND UNREALIZED APPRECIATION (DEPRECIATION) IS RECORDED WITH REVENUES. EXPENSES ARE RECOGNIZED WHEN PAID, EXCEPT FOR CREDIT CARD PAYABLES AND PROPERTY AND EQUIPMENT, WHICH ARE CAPITALIZED AND DEPRECIATED ON A STRAIGHT-LINE BASIS OVER THEIR ESTIMATED USEFUL LIVES. |
| FORM 990, PART XII, LINE 2C | THE ORGANIZATION HAS NOT CHANGED ITS AUDIT OVERSIGHT PROCESS OR SELECTION PROCESS OF AN INDEPENDENT ACCOUNTANT DURING THE TAX YEAR. |
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