Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 4 | GENERAL CHANGES THE MAJORITY OF THE PROPOSED AMENDMENTS ARE DEEMED CLARIFICATIONS, NON-MATERIAL CHANGES OR CLEAN-UP CHANGES. THESE CHANGES INCLUDE CORRECTING GRAMMATCAL ISSUES, PROVIDING CLARITY TO EXISTING PROVISIONS, ASSURING CONSISTENCY IN THE USE OF DEFINED TERMS AND CORRECTING ERROS. SECTION 10.2 (MEMBERSHIP ELIGIBILITY) IS BEING AMENDED TO DELETE THE SPECIFIED AGE LIMIT OF PERSONS TO WHOM INTERMEDIATE MEMBERSHIPS ARE BEING OFFERED AND GIVE THE BOARD THE RIGHT TO SET AND/OR MODIFY THE AGE LIMIT. THIS MEMBERSHIP IS NOT CURRENTYL BEING OFFERD AT THE CLUB. IN SECTION 10.10 (ENTITY OWNERSHIP), THE REQUIREMENT THAT RESTRICTS OWNERSHIP TO ENTITIES ALSO OWNING A HOME IN BAY COLONY HAS BEEN DELETED. IN SECTION 14.3, THE PROVISION APPLIED TO EQUITY GOLF MEMBERS REGARDING INVOLUNTARY RESIGNATION NOW APPLIES TO ALL MEMBERSHIP CLASSES. VOTING DEFINITIONS AND VOTING MATTERS SECTION 10.5, THE TERM "VOTING MEMBERS" NOW INCLUDES EQUITY GOLF MEMBERS (WHO HAVE 5 VOTES) AND SENIOR MEMBERS (WHO HAVE 2 VOTES). THE NUMBER OF VOTES DID NOT CHANGE. SECTION 16.2 (ASSESSMENTS) IS BEING AMENDED TO INTRODUCE "SPECIAL ASSESSMENTS" WHICH INCLUDES TWO TYPES: OPERATING AND CAPITAL. AS TO AN OPERATING SPECIAL ASSESSMENT, THE SPECIAL ASSESSMENT WILL BE PRORATED AMONG VOTING MEMBERS BASED UPON THE AMOUNT OF DUES CHARGED TO EACH MEMBER DURING THE YEAR IN WHICH THE DEFICIT OCCURS. THE CAPITAL SPECIAL ASSESSMENT IS SUBJECT TO A VOTE OF THE VOTING MEMBERS. CAPITAL SEPCIAL ASSESSMENTS WILL BE PRORATED AMONG THE VOTING MEMBERS, WHICH PRORATION IS DONE BY THE BOARD OF GOVERNORS. SECTION 17 (AMENDMENTS) IS BEING AMENDED TO PROVIDE THAT AMENDMENTS TO THE ARTICLES OF INCORPORATION OR THE BYLAWS WILL BE MADE BY THE MAJORITY VOTE OF THE BOARD OF GOVERNORS AND THE 2/3 VOTE OF THE VOTES CAST BY VOTING MEMBERS. BOARD COMPENSATION AND OFFICER/EXECUTIVE COMMITTEE QUALIFICATION THE AMENDMENT TO SECTION 4.1 (BOARD OF GOVERNORS) PROVIDES THAT A SENIOR MEMBER OR HIS/HER SPOUSE MAY BE ELECTED TO THE BOARD OF GOVERNORS AND INCLUDES A RESTRICTION THAT ONLY ONE SENIOR MEMBER/SPOUSE MAY SERVE ON THE BAORD AT ANY ONE TIME. THE SPOUSE OF AN EQUITY GOLF MEMBER TO SERVE ON THE BOARD OF GOVERNORS IS NOW PERMITTED. THE AMENDMENT TO SECTION 9.1 (COMMITTEES) CLARIFIES THAT EACH MEMBER OF THE EXECUTIVE COMMITTEE SHALL BE AN EQUITY GOLF MEMBER OR THE SPOUSE OF AN EQUITY GOLF MEMBER. NOMINATING COMMITTEE THE AMENDEMENT TO SECTION 4.2 (NOMINATING COMMITTEE) PROVIDES THAT PRIOR TO THE ANNUAL MEETING, THE PRESIDENT SHALL APOINT A NOMINATING COMMITTEE THAT WILL NOMINATE POTENTIAL BOARD CANDIDATES. THE BOARD OF GOVERNORS. OR A SUBSET OF THE BOARD, MAY ACT AS THE NOMINATING COMMITTEE. THE PAST-PRESIDENTS OF THE CLUB, AS A GROUP, WILL BE A RESOURCE TO THE NOMINATING COMMITTEE. NO LESS THAN 10% OF THE TOTAL VOTING INTEREST MAY NOMINATE CANDIDATES FOR ELECTION BY PETITION. SOCIAL AWAITING GOLF MEMBERSHIPS THE EXISTING "SOCIAL EQUITY MEMBERSHIP" IS BEING RENAMED TO A NEW NON-EQUITY CLASS OF MEMBERSHIP CALLED "SOCIAL AWAITING GOLF." WHEN THERE IS NOT AN EQUITY GOLF MEMBERSHIP AVAILABLE, A PERSON MAY JOIN UNDER THIS NEW CATEGORY. THIS CLASS IS INTENDED TO BE A "SHORT TERM" WAIT LIST FOR A FEW MONTHS, NOT YEARS. RESIGNATION LIST PROCESS AND BROKERED TRANSFER PROGRAM MEMBERSHIP CONTRIBUTION IS BEING MODIFIED TO CLARIFY HOW THE PREVAILING MEMBERSHIP CONTRIBUTION AMOUNTS ARE SET AND HELP CLARIFY THE DISTINCTION BETWEEN THE ORIGINAL RESIGNATION LIST AND THE BROKERED LIST. RESIGNATION-TRANSFERABILITY OF MEMBERSHIPS IS BEING MODIFIED TO CLARIFY HOW THE ORIGINAL RESIGNATION PROCESS OPERATES, HOW THE BROKERED TRANSFER PROGRAM OPERATES, AND TO DELINEATE THESE TWO DISTINCT PROCESSES. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE CLUB IS A PRIVATE MEMBER-OWNED CLUB THAT IS OWNED AND OPERATED FOR THE PLEASURE AND RECREATION OF ITS MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE FOLLOWING MEMBERSHIP CATEGORIES HAVE VOTING PRIVILEGES: GOLF EQUITY MEMBERS, INTERMEDIATE MEMBERS, AND SOCIAL EQUITY MEMBERS. |
| FORM 990, PART VI, SECTION A, LINE 7B | CAPITAL EXPENDITURE IN EXCESS OF $2,000,000 AND RENOVATIONS ARE SUBJECT TO MEMBER APPROVAL. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE ORGANIZATION DOES NOT BELIEVE IT IS EFFECTIVE NOR EFFICIENT FOR THE ENTIRE GOVERNING BOARD TO REVIEW FORM 990 BEFORE FILING. THUS, THE GOVERNING BOARD DELEGATES THE REVIEW OF FORM 990 AND THE RELATED SCHEDULES TO THE CLUB'S TREASURER. THE TREASURER REVIEWS FORM 990 WITH ITS OUTSIDE CPA PREPARERS PRIOR TO THE FILING OF THE FORM. |
| FORM 990, PART VI, SECTION B, LINE 12C | CLUB MONITORS COMPLIANCE WITH THE CONFLICT OF INTEREST POLICY BY EVALUATING ANNUAL DISCLOSURES. IN ADDITION, ANYTHING THAT IS QUESTIONABLE IS PUT BEFORE THE GENERAL MANAGER AND COMMITTEES. |
| FORM 990, PART VI, SECTION B, LINE 15 | THE YEAR END BONUSES, RAISES, AND ANNUAL REVIEWS OF THE MANAGEMENT POSITIONS ARE CONDUCTED BY THE COMPENSATION COMMITTEE AND BOARD. INDUSTRY SURVEYS ARE ALSO USED FOR COMPARISON. THE EXECUTIVE COMMITTEE OF THE BOARD REVIEWS THE COMPENSATION PACKAGES FOR THE GENERAL MANAGER. THE GENERAL MANAGER DETERMINES COMPENSATION PACKAGES FOR DEPARTMENT HEADS AND REVIEWS ANNUALLY. |
| FORM 990, PART VI, SECTION C, LINE 18 | THE CLUB PROVIDES COPIES OF FORM 990 AND FORM 1024 UPON REQUEST. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ORGANIZATION PROVIDES COPIES OF THE CONFLICT OF INTEREST POLICY UPON REQUEST. THE GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE ON THE CLUB WEBSITE AND UPON REQUEST. |
| FORM 990, PART XI, LINE 9: | ISSUANCE OF MEMBERSHIP CERTIFICATES 1,584,000. REDEMPTION OF MEMBERSHIP CERTIFICATES -154,000. DEBT ASSESSMENTS 748,034. SOCIAL INITIATION FEES 125,000. CAPITAL FUNDING OF DEPRECIATION ASSESSMENTS 667,331. MEMBER DONATIONS 190,700. NET ASSETS WITH DONOR RESTRICTIONS RELEASED FROM RESTRCTIONS -98,016. |
| FORM 990: PART XII, LINE 2C: | THERE HAS BEEN NO CHANGE FROM THE PRIOR YEAR. |
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