Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 4 | (1) BOARD MEMBERS MUST BE INDIVIDUALS AND NOT COMPANIES; (2) WITH REGARD TO THE PRESIDENT'S POWER, THE ORIGINAL INTENT OF ONE PROVISION WAS UNCLEAR AND THEREFORE IT WAS DELETED; (3) ELIMINATION OF MEMBERSHIP REVIEW OF BOARD ACTIONS; AND (4) WITH THE CHANGE THAT IS REQUIRED FOR ELECTION OF INDIVIDUALS, VERSUS COMPANIES, IT IS COMMON FOR BOARDS TO INCLUDE A PROVISION MAKING AN INDIVIDUAL NO LONGER ELIGIBLE TO SERVE IF THE DIRECTOR LEAVES HIS OR HER THEN CURRENT POSITION. OF COURSE, THE INDIVIDUAL COULD BE ELECTED ANEW TO THE BOARD IN THE NEW POSITION. |
| FORM 990, PART VI, SECTION A, LINE 6 | ANY COMPANY LICENSED TO ENGAGE IN THE BUSINESS OF SURETY OR FIDELITY BONDING, OR AS A REINSURER, AND MEETING SUCH OTHER CRITERIA AS MAY BE DETERMINED FROM TIME TO TIME BY THE BOARD OF DIRECTORS, IS ELIGIBLE TO BECOME A MEMBER UPON ITS APPLICATION. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE MEMBERS OF THE ASSOCIATION SHALL VOTE TO ELECT DIRECTORS EACH YEAR AT THE ANNUAL MEETING. IN ADDITION, THE PRESIDENT SERVES ON THE BOARD IN AN EX OFFICIO, NON-VOTING CAPACITY. TO FACILITATE VOTING FOR MEMBERSHIP ON THE BOARD OF DIRECTORS AT AN ANNUAL OR OTHER MEETING, THE BOARD OF DIRECTORS WILL APPOINT A NOMINATING COMMITTEE OF FIVE MEMBERS AT LEAST THREE WEEKS PRIOR TO THE MEETING. THE NOMINATIONS PROPOSED BY THIS MEMBER COMMITTEE WILL BE DISTRIBUTED TO ALL MEMBERS AT LEAST ONE WEEK PRIOR TO THE MEETING. OTHER NOMINATIONS ARE ALLOWED AT THE MEETING. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE NUMBER OF VOTES THAT EACH MEMBER IS ENTITLED TO IS BASED ON THE BALANCE OF PREMIUMS WRITTEN OVER THEIR LATEST THREE-YEAR CALENDAR PERIOD. |
| FORM 990, PART VI, SECTION B, LINE 11B | MANAGEMENT DISTRIBUTES THE DRAFT OF THE FORM 990 AND RELATED SCHEDULES TO THE SFAA EXECUTIVE COMMITTEE AND MAKES IT AVAILABLE TO BOARD MEMBERS FOR INSPECTION PRIOR TO FILING IT WITH THE IRS. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE SFAA BOARD OF DIRECTORS REQUIRES ALL DIRECTORS, OFFICERS AND EMPLOYEES TO COMPLETE AND SUBMIT AN ANNUAL STATEMENT OF DISCLOSURE DETAILING ANY FACTS OR CIRCUMSTANCES THAT MIGHT CONSTITUTE A CONFLICT OF INTEREST. THE BOARD OF DIRECTORS FURTHER REQUIRES DIRECTORS, OFFICERS AND EMPLOYEES TO SUBMIT AN AMENDED STATEMENT OF DISCLOSURE TO REFLECT ANY MATERIAL CHANGES OR ADDITIONS TO THE SUBMITTED INFORMATION THAT MAY ARISE DURING THE COURSE OF THE YEAR. DIRECTORS, OFFICERS AND EMPLOYEES ARE ENCOURAGED TO ERR ON THE SIDE OF DISCLOSURE AND TO REPORT ANY SET OF CIRCUMSTANCES THAT MAY APPEAR TO POSE A CONFLICT OF INTEREST, EVEN IF THERE IS UNCERTAINTY AS TO WHETHER SUCH CIRCUMSTANCES SHOULD BE DISCLOSED. THE BOARD OF DIRECTORS RECOGNIZES THAT CONFLICTS OF INTEREST ARE NOT UNCOMMON, AND THAT NOT ALL CONFLICTS OF INTEREST ARE NECESSARILY HARMFUL TO SFAA. HOWEVER, THE BOARD REQUIRES FULL DISCLOSURE OF ALL ACTUAL AND POTENTIAL CONFLICTS OF INTEREST. UNDER THE POLICY, THE BOARD OF DIRECTORS DETERMINES WHETHER OR NOT A CONFLICT OF INTEREST EXISTS, AND WHETHER OR NOT SUCH CONFLICT MATERIALLY AND ADVERSELY AFFECTS THE INTERESTS OF SFAA. A DIRECTOR, OFFICER OR EMPLOYEE WHOSE POTENTIAL CONFLICT IS UNDER REVIEW MAY NOT DEBATE, VOTE, OR OTHERWISE PARTICIPATE IN SUCH DETERMINATION. IF THE BOARD OF DIRECTORS DETERMINES THAT AN ACTUAL OR POTENTIAL CONFLICT OF INTEREST DOES EXIST, THE BOARD SHALL ALSO DETERMINE WHETHER THE CONFLICT SHOULD BE WAIVED OR IDENTIFY AN APPROPRIATE REMEDY. SUCH REMEDY MAY INCLUDE, FOR EXAMPLE, THE RECUSAL OF THE CONFLICTED DIRECTOR, OFFICER OR EMPLOYEE FROM PARTICIPATING IN CERTAIN MATTERS PENDING BEFORE THE BOARD. |
| FORM 990, PART VI, SECTION B, LINE 15 | COMPARABILITY DATA IS USED IN DETERMINING SALARIES FOR THE PRESIDENT & CEO AND OTHER TOP MANAGEMENT POSITIONS. THE ASSOCIATION PURCHASES THE CEO COMPENSATION SURVEY PERIODICALLY. IN 2018, WE HIRED AN OUTSIDE FIRM FOR AN EXECUTIVE COMPENSATION PROJECT TO DETERMINE WHETHER ALL POSITIONS WERE WITHIN APPROPRIATE RANGES IN THE INDUSTRY. IN ADDITION, THE COMPENSATION COMMITTEE (COMPRISED OF BOARD MEMBERS) FREQUENTLY PERFORMS INDEPENDENT RESEARCH ON SALARIES. COMPENSATION SURVEYS FOR ASSOCIATIONS ALSO ARE REVIEWED TO DETERMINE KEY POSITION SALARIES, AND THE DECISION IS DOCUMENTED. |
| FORM 990, PART VI, SECTION C, LINE 19 | THESE DOCUMENTS ARE NOT AVAILABLE TO THE PUBLIC. |
| FORM 990, PART IX, LINE 11G | CONSULTANTS 194,325. COMMUNICATIONS 432,779. PUBLIC RELATIONS 8,618. |
| FORM 990, PART XI, LINE 9: | POSTRETIREMENT PLAN ADJUSTMENT -60,009. PENSION PLAN ADJUSTMENT 47,106. |
| FORM 990, PART XII, LINE 2C: | THE AUDIT OVERSIGHT PROCESS HAS REMAINED UNCHANGED FROM THE PREVIOUS YEAR. |
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