Attach to Form 990 or Form 990-EZ.
Go to
www.irs.gov/Form990 for instructions and the latest information.
| (i) Name of supported organization | (ii) EIN | (iii) Type of organization (described on lines 1- 10 above (see instructions)) | (iv) Is the organization listed in your governing document? | (v) Amount of monetary support (see instructions) | (vi) Amount of other support (see instructions) | |
|---|---|---|---|---|---|---|
| Yes | No | |||||
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Total |
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Calendar year (or fiscal year beginning in) ![]() |
(a) 2015 | (b) 2016 | (c) 2017 | (d) 2018 | (e) 2019 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grant.") .. | ||||||
| 2 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf.... | ||||||
| 3 | The value of services or facilities furnished by a governmental unit to the organization without charge.. | ||||||
| 4 | Total. Add lines 1 through 3 | ||||||
| 5 | The portion of total contributions by each person (other than a governmental unit or publicly supported organization) included on line 1 that exceeds 2% of the amount shown on line 11, column (f).. | ||||||
| 6 | Public support. Subtract line 5 from line 4. | ||||||
Calendar year
(or fiscal year beginning in) ![]() |
(a) 2015 | (b) 2016 | (c) 2017 | (d) 2018 | (e) 2019 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 7 | Amounts from line 4.. | ||||||
| 8 | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources... | ||||||
| 9 | Net income from unrelated business activities, whether or not the business is regularly carried on.. | ||||||
| 10 | Other income. Do not include gain or loss from the sale of capital assets (Explain in Part VI.).. | ||||||
| 11 | Total support. Add lines 7 through 10 | ||||||
Calendar year (or fiscal year beginning in) ![]() |
(a) 2015 | (b) 2016 | (c) 2017 | (d) 2018 | (e) 2019 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 1 | Gifts, grants, contributions, and membership fees received. (Do not include any "unusual grants.") . | 2,603,939 | 1,686,945 | 1,724,266 | 1,829,186 | 1,450,174 | 9,294,510 |
| 2 | Gross receipts from admissions, merchandise sold or services performed, or facilities furnished in any activity that is related to the organization's tax-exempt purpose | 18,745,990 | 20,393,650 | 18,963,920 | 18,910,291 | 18,144,854 | 95,158,705 |
| 3 | Gross receipts from activities that are not an unrelated trade or business under section 513 ..... | ||||||
| 4 | Tax revenues levied for the organization's benefit and either paid to or expended on its behalf... | ||||||
| 5 | The value of services or facilities furnished by a governmental unit to the organization without charge | ||||||
| 6 | Total. Add lines 1 through 5 | 21,349,929 | 22,080,595 | 20,688,186 | 20,739,477 | 19,595,028 | 104,453,215 |
| 7a | Amounts included on lines 1, 2, and 3 received from disqualified persons | 85,200 | 27,860 | 35,555 | 77,762 | 80,514 | 306,891 |
| b | Amounts included on lines 2 and 3 received from other than disqualified persons that exceed the greater of $5,000 or 1% of the amount on line 13 for the year. | 0 | |||||
| c | Add lines 7a and 7b.. | 85,200 | 27,860 | 35,555 | 77,762 | 80,514 | 306,891 |
| 8 | Public support. (Subtract line 7c from line 6.) | 104,146,324 | |||||
Calendar year (or fiscal year beginning in) ![]() |
(a) 2015 | (b) 2016 | (c) 2017 | (d) 2018 | (e) 2019 | (f) Total | |
|---|---|---|---|---|---|---|---|
| 9 | Amounts from line 6... | 21,349,929 | 22,080,595 | 20,688,186 | 20,739,477 | 19,595,028 | 104,453,215 |
| 10a | Gross income from interest, dividends, payments received on securities loans, rents, royalties and income from similar sources.. | 338,008 | 265,428 | 383,400 | 476,383 | 416,009 | 1,879,228 |
| b | Unrelated business taxable income (less section 511 taxes) from businesses acquired after June 30, 1975. | ||||||
| c | Add lines 10a and 10b. | 338,008 | 265,428 | 383,400 | 476,383 | 416,009 | 1,879,228 |
| 11 | Net income from unrelated business activities not included in line 10b, whether or not the business is regularly carried on. | 13,551 | 12,318 | 0 | 25,869 | ||
| 12 | Other income. Do not include gain or loss from the sale of capital assets (Explain in Part VI.) .. | 226,820 | 125,883 | 110,801 | 82,195 | 95,226 | 640,925 |
| 13 | Total support. (Add lines 9, 10c, 11, and 12.).. | 21,914,757 | 22,471,906 | 21,195,938 | 21,310,373 | 20,106,263 | 106,999,237 |
| Section A - Adjusted Net Income | (A) Prior Year |
(B) Current Year (optional) |
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| 1 | Net short-term capital gain | 1 | ||||
| 2 | Recoveries of prior-year distributions | 2 | ||||
| 3 | Other gross income (see instructions) | 3 | ||||
| 4 | Add lines 1 through 3 | 4 | ||||
| 5 | Depreciation and depletion | 5 | ||||
| 6 | Portion of operating expenses paid or incurred for production or collection of gross income or for management, conservation, or maintenance of property held for production of income (see instructions) | 6 | ||||
| 7 | Other expenses (see instructions) | 7 | ||||
| 8 | Adjusted Net Income (subtract lines 5, 6 and 7 from line 4) | 8 | ||||
| Section B - Minimum Asset Amount | (A) Prior Year |
(B) Current Year (optional) |
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| 1 | Aggregate fair market value of all non-exempt-use assets (see instructions for short tax year or assets held for part of year): | 1 | ||||
| a | Average monthly value of securities | 1a | ||||
| b | Average monthly cash balances | 1b | ||||
| c | Fair market value of other non-exempt-use assets | 1c | ||||
| d | Total (add lines 1a, 1b, and 1c) | 1d | ||||
| e |
Discount claimed for blockage or other factors (explain in detail in Part VI): |
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| 2 | Acquisition indebtedness applicable to non-exempt use assets | 2 | ||||
| 3 | Subtract line 2 from line 1d | 3 | ||||
| 4 | Cash deemed held for exempt use. Enter 1-1/2% of line 3 (for greater amount, see instructions). | 4 | ||||
| 5 | Net value of non-exempt-use assets (subtract line 4 from line 3) | 5 | ||||
| 6 | Multiply line 5 by .035 | 6 | ||||
| 7 | Recoveries of prior-year distributions | 7 | ||||
| 8 | Minimum Asset Amount (add line 7 to line 6) | 8 | ||||
| Section C - Distributable Amount | Current Year | |||||
| 1 | Adjusted net income for prior year (from Section A, line 8, Column A) | 1 | ||||
| 2 | Enter 85% of line 1 | 2 | ||||
| 3 | Minimum asset amount for prior year (from Section B, line 8, Column A) | 3 | ||||
| 4 | Enter greater of line 2 or line 3 | 4 | ||||
| 5 | Income tax imposed in prior year | 5 | ||||
| 6 | Distributable Amount. Subtract line 5 from line 4, unless subject to emergency temporary reduction (see instructions) | 6 | ||||
| Section D - Distributions | Current Year | |
|---|---|---|
| 1 Amounts paid to supported organizations to accomplish exempt purposes | ||
|
2
Amounts paid to perform activity that directly furthers exempt purposes of supported organizations, in excess of income from activity |
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| 3 Administrative expenses paid to accomplish exempt purposes of supported organizations | ||
| 4 Amounts paid to acquire exempt-use assets | ||
| 5 Qualified set-aside amounts (prior IRS approval required) | ||
| 6 Other distributions (describe in Part VI). See instructions | ||
| 7Total annual distributions. Add lines 1 through 6. | ||
|
8
Distributions to attentive supported organizations to which the organization is responsive (provide details in Part VI). See instructions |
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| 9 Distributable amount for 2019 from Section C, line 6 | ||
| 10 Line 8 amount divided by Line 9 amount | ||
| Section E - Distribution Allocations (see instructions) |
(i) Excess Distributions |
(ii) Underdistributions Pre-2019 |
(iii) Distributable Amount for 2019 |
|
|---|---|---|---|---|
| 1 Distributable amount for 2019 from Section C, line 6 | ||||
|
2
Underdistributions, if any, for years prior to 2019 (reasonable cause required-- explain in Part VI). See instructions. |
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| 3 Excess distributions carryover, if any, to 2019: | ||||
| a From 2014....... | ||||
| b From 2015....... | ||||
| c From 2016....... | ||||
| d From 2017....... | ||||
| e From 2018....... | ||||
| fTotal of lines 3a through e | ||||
| g Applied to underdistributions of prior years | ||||
| h Applied to 2019 distributable amount | ||||
|
i
Carryover from 2014 not applied (see instructions) |
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| j Remainder. Subtract lines 3g, 3h, and 3i from 3f. | ||||
| 4Distributions for 2019 from Section D, line 7: | ||||
| $ | ||||
| a Applied to underdistributions of prior years | ||||
| b Applied to 2019 distributable amount | ||||
| c Remainder. Subtract lines 4a and 4b from 4. | ||||
|
5
Remaining underdistributions for years prior to 2019, if any. Subtract lines 3g and 4a from line 2. If the amount is greater than zero, explain in Part VI. See instructions. |
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6
Remaining underdistributions for 2019. Subtract lines 3h and 4b from line 1. If the amount is greater than zero, explain in Part VI. See instructions. |
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7 Excess distributions carryover to 2020. Add lines 3j and 4c. |
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| 8 Breakdown of line 7: | ||||
| a Excess from 2015..... | ||||
| b Excess from 2016..... | ||||
| c Excess from 2017..... | ||||
| d Excess from 2018..... | ||||
| e Excess from 2019..... | ||||
| Facts And Circumstances Test |
|---|
| Return Reference | Explanation |
|---|---|
| SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: | MISCELLANEOUS INCOME - 2015 AMOUNT: $ 188,870. 2016 AMOUNT: $ 93,833. 2017 AMOUNT: $ 85,451. 2018 AMOUNT: $ 58,775. 2019 AMOUNT: $ 89,001. PROGRAM ADVERTISING - 2015 AMOUNT: $ 37,950. 2016 AMOUNT: $ 32,050. 2017 AMOUNT: $ 25,350. 2018 AMOUNT: $ 23,420. 2019 AMOUNT: $ 6,225. |
| Software ID: | |
| Software Version: |
Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART III, LINE 4D: | PROGRAM ACCOMPLISHMENTS FISCAL YEAR OCTOBER 1, 2019-SEPTEMBER 30, 2020 (FY2020): GIRL SCOUTS OF EASTERN PENNSYLVANIA, INC. (GSEP), OPERATES AS AN INDEPENDENT, NONPROFIT ORGANIZATION CHARTERED BY GIRL SCOUTS OF THE USA (GSUSA). GIRL SCOUTS MISSION IS TO BUILD GIRLS OF COURAGE, CONFIDENCE, AND CHARACTER, WHO MAKE THE WORLD A BETTER PLACE IN NINE PENNSYLVANIA COUNTIES: BERKS, BUCKS, CARBON, CHESTER, DELAWARE, LEHIGH, MONTGOMERY, NORTHAMPTON, AND PHILADELPHIA. IN FISCAL YEAR 2020 (OCTOBER 1, 2019-SEPTEMBER 30, 2020), GSEP PROVIDED THE GIRL SCOUTS LEADERSHIP EXPERIENCE (GSLE) TO CLOSE TO 31,000 GIRLS, WITH THE HELP OF CLOSE TO 15,000 ADULT MEMBERS. GSEP'S THREE CORE GOALS ARE KEY TO ITS SUCCESS: (1) MOVEMENT: ENSURE EVERY GIRL IN GSEP'S NINE-COUNTY FOOTPRINT IS AWARE OF AND HAS ACCESS TO THE FULL GIRL SCOUT LEADERSHIP EXPERIENCE (GSLE). (2) MEMBERSHIP: ACHIEVE SUSTAINABLE MEMBERSHIP GROWTH THROUGH TROOP FORMATION REACHING 90% OF THE ANNUAL GIRL MEMBERSHIP GOAL BY DECEMBER 31ST. (3) MONEY: CONTINUOUSLY REINVEST IN THE GIRL AND VOLUNTEER EXPERIENCE BY GENERATING A SURPLUS THROUGH INCREASED REVENUE AND OPTIMIZED RESOURCE UTILIZATION. TRANSFORMATION STRATEGY: AT THE CONCLUSION OF FY19, THE PREVIOUS THREE-YEAR STRATEGIC PLAN CONCLUDED. EARLY IN FY20 GSUSA SHARED THE NEW NATIONAL STRATEGY, WHICH FOCUSES ON THREE PRIORITY CUSTOMERS: DAISY AND BROWNIE TROOP LEADERS; LATINX COMMUNITIES/LATINAS; AND OLDER GIRLS. AFTERWARDS GSEP SPENT A COUPLE MONTHS DEVELOPING THE TRANSFORMATION STRATEGY, WHICH IS HEAVILY ROOTED IN THE ONGOING WORK OF THE PREVIOUS PLAN. THE SEVEN GUIDING PRINCIPLES REMAIN IMPORTANT: LEADERSHIP, COMMUNITY, SERVICE, INCLUSION, RESPECT, INTEGRITY, AND INNOVATION; AS WELL AS GSEP'S VISION OF SERVICE, LEARNING AND GROWTH. GSEP'S NEW TRANSFORMATION STRATEGY CLOSELY ALIGNS WITH THREE OF THE SIX STRATEGIC FOCUS AREAS: REACH AND RETAIN MORE GIRLS; TRANSFORM THE VOLUNTEER EXPERIENCE; AND EFFECTIVE OPERATIONS. TO REACH CORE GOAL 1, GSEP NEEDS TO SEE COMMUNITIES/SERVICE UNITS AS TERRITORIES AND UNDERSTAND WHAT MAKES EACH COMMUNITY WORK, E.G., SCHOOLS, HOUSES OF WORSHIP, PARKS, RECREATION CENTERS, KEY BUSINESSES. GSEP WILL FOCUS ON THE NATURAL LIFE STAGES OF GIRL SCOUTS, GROUPED LOOSELY IN K-5 AND THEN 6-12. GSEP MUST RELATE AND COMMUNICATE WITH EACH COMMUNITY INCLUDING CURRENT GIRL AND ADULT MEMBERS, ALUMNI, AND PARTNERS. SHARING INFORMATION ABOUT GIRL SCOUTS, VOLUNTEERS, AND ALUMNI WITHIN EACH COMMUNITY WILL BE KEY. SERVICE UNITS WILL BE ABLE TO CELEBRATE GIRLS WHO HAVE EARNED BRONZE, SILVER AND GOLD AWARDS, TOP COOKIE SELLER, VOLUNTEER AWARDS, AND ALUMNI WITHIN EACH COMMUNITY/SERVICE UNIT. GSEP WILL FOCUS ON THE CONCEPT OF EXPLODING ITS EXISTING MEMBERS TO ADVOCATE FOR MORE MEMBERS TO JOIN. CORE GOAL 2 IS DIRECTLY LINKED TO CORE GOAL 1. REACHING MORE GIRL SCOUTS THROUGH GSEP'S EFFORTS IN CORE GOAL 1 WILL RESULT IN INCREASED MEMBERSHIP. GSEP WILL ONLY BE SUCCESSFUL BY UTILIZING GSEP'S VOLUNTEER STRUCTURE TO DRIVE MEMBERSHIP. SPECIAL FOCUS ON ACCESSIBILITY AND FLEXIBILITY WILL BE KEY, AND GSEP MUST BE ADAPTABLE TO THE CHANGING NEEDS OF EACH COMMUNITY. CORE GOAL 3 WILL BE IMPROVED THROUGH GREAT CUSTOMER SERVICE AND EASE OF PARTNERING WITH GSEP. EFFECTIVE PROCESSES MUST BE MAPPED OUT AND GS PROGRAMS MUST BE RELEVANT AND RELATABLE. INCREASED STAFF TRAINING ON EFFECTIVE BUDGET MANAGEMENT AND HOW EVERY ROLE FITS INTO THE SUCCESS OF THE WHOLE ORGANIZATION WILL BE A PRIORITY. ONGOING ANALYSIS OF RESOURCE MANAGEMENT MUST CONTINUE TO ENSURE GSEP SPENDING MATCHES WITH ITS PRIORITIES. GSEP WILL FOCUS ON GETTING ITS HOUSE IN ORDER TO ACHIEVE EXCELLENT GIRL LEADERSHIP AND VOLUNTEER EXPERIENCE. GIRLS' LEADERSHIP IS AT THE TOP OF THE HOUSE. VOLUNTEERS EXPERIENCE IS JUST BELOW THEM...SUPPORTING THEIR EXPERIENCE. OUR ORGANIZATION WILL FOCUS ON DEVELOPING A CULTURE THAT MOVES FROM MAINTENANCE TO EXCELLENCE. GSEP WILL ACCOMPLISH THIS THROUGH THE ABC'S: ACCOUNTABILITY TO ACHIEVE RESULTS; BREAKTHROUGH THINKING TO BE EVER BETTER; AND CONSCIOUS EMPATHY BOTH INTERNALLY AND EXTERNALLY. GSEP'S FOUR PILLARS OF EXCELLENCE INCLUDE: STRATEGY AND NEW MARKETS; MEMBER AND COMMUNITY; OPERATIONS; AND FUNCTIONAL. THE FLOW WILL MOVE FROM FORMALIZING A STRATEGY AND IDENTIFYING NEW MARKETS; TO MEMBER AND COMMUNITY EXCELLENCE; TO OPERATIONAL EXCELLENCE- WHO WE ARE AND WHAT WE DO: GIRL PROGRAM AND VOLUNTEER SERVICES; SUPPORTED BY FUNCTIONAL EXCELLENCE NEEDED FOR ANY ORGANIZATION TO BE SUCCESSFUL. COMMUNICATIONS RUNS THROUGHOUT. PROGRAM ACCOMPLISHMENTS FY20: THIS NARRATIVE DETAILS GSEP'S ACHIEVEMENTS FOR FY20 AS THEY RELATE TO THE EMERGING TRANSFORMATION STRATEGY, AND GSEP'S COVID-19 RESPONSE. FY20 WAS REALLY LIKE THE TALE OF TWO CITIES, WITH THE FIRST SIX MONTHS SEEING RECORD BREAKING PERFORMANCE IN ALL REVENUE LINES, NUMBER OF GIRLS REGISTERED AS MEMBERS, THE COOKIE PROGRAM, RETAIL, AND GIRL PROGRAM REGISTRATIONS. THE SECOND SIX MONTHS SAW A COMPLETE HALT TO GSEP'S IN-PERSON PROGRAMMING AND A TOTAL PIVOT TO A VIRTUAL GIRL SCOUT EXPERIENCE THROUGH GIRL SCOUTS AT HOME AND CAMP AT HOME. STRATEGY AND MARKETING: GSEP STARTED FY20 WITH CLEAR GOALS AND STRATEGIES TO SUPPORT THE YEAR OF GIRL SCOUTING. SPECIAL FOCUS WAS PUT ON REACHING MORE GIRLS IN THE FALL WITH SCHOOLS AT THE CENTER, AIMING TO REACH GIRLS IN EVERY SCHOOL IN ITS 9-COUNTY FOOTPRINT. IN THE WINTER AND EARLY SPRING, GSEP FOCUSED ON SUPPORTING THE COOKIE PROGRAM AND REGISTRATIONS FOR CAMP. VISIBILITY FOR GSEP INCREASED SIGNIFICANTLY WITH MULTIPLE MEDIA OPPORTUNITIES FOR RECRUITMENT, COOKIES, AND CAMP. WHEN THE PANDEMIC HIT, ENSURING GSEP'S MEMBERSHIP AND STAFF WERE SAFE WAS THE NUMBER ONE PRIORITY. THEN GSEP SHIFTED TO MAKING SURE THE MISSION OF GIRL SCOUTING COULD BE REALIZED VIRTUALLY, AND LAUNCHED GIRL SCOUTS AT HOME AND THEN CAMP AT HOME DURING THE SUMMER. BOTH OF THESE PROGRAMS SAW INCREDIBLE ATTENTION IN THE LOCAL MEDIA, AND PHENOMENAL RETURNS IN GIRL AND VOLUNTEER REGISTRATIONS. AS A RESULT, CAMP AT HOME REACHED ITS CAPACITY BEFORE PAID MEDIA COULD EVEN BE PLACED. GSEP IS PROUD OF ITS EFFORTS AND ABILITY TO PIVOT TO 100% VIRTUAL. FOCUSING ON BRINGING GSEP'S COMMUNITY TOGETHER THROUGH THESE ONLINE PROGRAMS AND SOCIAL MEDIA CHANNELS HAS BEEN INCREDIBLY IMPORTANT DURING THIS UNPRECEDENTED YEAR. MEMBER AND COMMUNITY EXCELLENCE: IN FY20 GSEP REALIZED A 12.79% DROP IN GIRL MEMBERSHIP AND A 3.88% DROP IN ADULT MEMBERSHIP. THIS DROP WAS DIRECTLY RELATED TO THE COVID-19 PANDEMIC INTERRUPTION. FROM OCTOBER 1, 2019 THROUGH MARCH 13, 2020, GSEP WAS RECRUITING AND SERVING GIRLS IN TROOPS AND THROUGH IN-SCHOOL PROGRAMS. ALL IN-PERSON RECRUITMENT EFFORTS AND DIRECT PROGRAM DELIVERY CEASED IN MID-MARCH, AND GSEP WAS UNABLE TO SERVE GIRLS IN SCHOOLS OR THROUGH IN-PERSON SUMMER PARTNERSHIP PROGRAMS. GSEP'S COOKIE PROGRAM FOR FY20 RAN FROM JANUARY 16-MARCH 9, 2020. THE COOKIE PROGRAM BROKE ALL RECORDS ACHIEVING $17.2 MILLION IN GROSS REVENUE, AND A PER GIRL AVERAGE OF 217 BOXES. GSEP WAS VERY LUCKY TO HAVE COMPLETED THE PROGRAM LESS THAN A WEEK BEFORE THE REGION WAS SHUT DOWN DUE TO COVID-19. SERVICE UNITS AND TROOPS DID A PHENOMENAL JOB PACKAGING THE PROGRAM VIRTUALLY AND MAKING SURE ALL FUNDS WERE TRANSFERRED ELECTRONICALLY IN A TIMELY FASHION. OUTSTANDING DEBT FROM THE COOKIE PROGRAM WAS AT AN ALL-TIME LOW IN FY20. TAKE THE LEAD GREATER PHILADELPHIA WAS HELD SUCCESSFULLY IN PERSON ON MARCH 5, 2020; HOWEVER, THE BERKS AND LEHIGH VALLEY EVENTS WERE CANCELED DUE TO THE PANDEMIC. FUNDRAISING MET EXPECTATIONS FOR THESE THREE EVENTS DESPITE THE DISRUPTION, AND GSEP FOUND WAYS TO CELEBRATE THE HONOREES AND THE GIRLS INVOLVED THROUGH VIRTUAL PROGRAMS AND RECOGNITIONS. |
| FORM 990, PART III, LINE 4D (CONTINUED): | AT THE END OF MAY/EARLY JUNE GSEP'S COMMUNITY CAME TOGETHER TO DISCUSS GEORGE FLOYD AND THE IMPORTANT TOPIC OF RACIAL JUSTICE. GSEP'S CEO FIRST WORKED WITH GSEP'S DEI COMMITTEE TO DISCUSS HOW GSEP WOULD SHOW UP FOR ITS STAFF AND MEMBERS. THE CEO SENT OUT A PUBLIC STATEMENT TO GSEP'S MEMBERSHIP; AND HELD AN ALL-STAFF LISTENING SESSION. AS A RESULT OF THESE INITIAL STEPS, GSEP CREATED A RACIAL JUSTICE LANDING PAGE ON ITS WEBSITE WITH LINKS TO RESOURCES FOR STAFF AND MEMBERS TO EDUCATE THEMSELVES ON THE TOPIC, AS WELL AS FACILITATE CONVERSATIONS WITH EACH OTHER AND WITH GIRLS. GSEP ALSO LIFTED UP WITH MANY BRONZE, SILVER, AND GOLD AWARD TAKE ACTION PROJECTS GSEP GIRL SCOUTS HAVE LED OVER THE PAST YEAR ON THE TOPIC. ADDITIONALLY, GSEP HIGHLIGHTED THE WORK OF GSUSA AND ITS NEW NATIONAL DEI STEERING COMMITTEE AND NATIONAL BOARD ADVISORY COMMITTEE, AND PROMOTED THE INITIATIVE: GIRL SCOUTS STANDS AGAINST RACISM AND PLEDGES TO WORK FOR A JUST SOCIETY FOR ALL. DURING A ZOOMING INTO CAREERS EVENT WITH THE CEO OF GSEP, OLDER GIRL SCOUTS WERE ASKED WHAT TOPICS THEY WOULD LIKE TO DISCUSS, AND RACIAL JUSTICE, MENTAL HEALTH, AND ALTERNATIVE EDUCATION AND CAREER PATHWAYS ROSE TO THE TOP OF THE LIST. GSEP'S BOARD WAS ENGAGED IN A DISCUSSION REGARDING RACIAL JUSTICE AT ITS SUMMER BOARD MEETING, AND SEVERAL MEMBERS AGREED TO WORK WITH THE GSEP STAFF AND GIRL ADVISORS TO DEVELOP A RACIAL JUSTICE TOWN HALL VIRTUAL EVENT PLANNED FOR THE FALL. RACIAL JUSTICE WAS ALSO ADDED TO THE ONGOING WORK OF THE DEI COMMITTEE. MAY 1ST THROUGH JUNE 30TH, GSEP LAUNCHED ITS EARLY BIRD RENEWAL CAMPAIGN. 10,460 GIRL SCOUTS RENEWED, AND 6,546 ADULTS RENEWED, 447 LESS MEMBERS THAN THE PREVIOUS YEAR. FINANCIAL AID WAS PROVIDED TO GIRLS WHO REQUESTED SUPPORT. ADDITIONALLY, MORE THAN 815 TROOP LEADERS TOOK ADVANTAGE OF GSEP'S OFFER TO UNDERWRITE RENEWAL MEMBERSHIPS FEES. GSEP SEES THIS AS A DIRECT CORRELATION TO THE FINANCIAL HARDSHIPS ITS COMMUNITY IS REALIZING AS RESULT OF THE PANDEMIC. SUMMER AND INTO SEPTEMBER, ON-TIME RENEWALS WERE A PRIORITY AS WELL AS RECRUITMENT OF NEW MEMBERS. EVERY TROOP LEADER WAS CONTACTED TO SEE WHAT SHE NEEDED TO HELP ENCOURAGE GIRLS TO RENEW THEIR MEMBERSHIP. RESOURCES WERE PROVIDED TO HELP TROOP LEADERS CONTINUE MEETING VIRTUALLY, E.G., DISCOUNTED ZOOM LICENSES THROUGH A NATIONAL PARTNERSHIP WITH GSUSA. STAFF AND VOLUNTEERS HELD MULTIPLE VIRTUAL RECRUITMENT EVENTS FOR GIRLS AND THEIR FAMILIES. SEVERAL GIRLS JOINED VIRTUAL STARTER TROOPS AND WERE LATER PLACED IN TROOPS IN THEIR COMMUNITIES. OPERATIONAL EXCELLENCE: GIRL EXPERIENCE PROGRAMS ON THE WEEKENDS, PARTNER PROGRAMS, AND REGISTRATIONS FOR SUMMER CAMP WERE SEEING RECORD-BREAKING REGISTRATIONS LEADING UP TO MARCH 13, 2020. THE 3RD ANNUAL WOMEN'S LEADERSHIP SUMMIT MARKETED TO GSEP VOLUNTEERS WAS HELD IN JANUARY AND INCLUDED AN OLDER GIRL TRACK FOR THE FIRST TIME. THIS EVENT, HELD AT THE DOUBLETREE HILTON, KING OF PRUSSIA, FEATURED INSPIRING KEYNOTE SPEAKERS DR. ROBIN SMITH AND ANNE KING LAGOS. GIRLS EARNING THEIR SILVER AND GOLD AWARDS ENJOYED CELEBRATIONS AT NORMANDY FARM HOTEL AND CONFERENCE CENTER WITH 221 GIRLS EARNING THEIR SILVER AWARD, AND 63 GIRLS EARNING THEIR GOLD AWARD. 802 GIRLS EARNED THEIR BRONZE AWARD. BEGINNING MARCH 13, 2020 ALL IN-PERSON PROGRAMS WERE CANCELED, AND WITHIN TWO WEEKS, GSEP SET UP GIRL SCOUTS AT HOME. GIRL SCOUTS AT HOME BRINGS THE GIRL SCOUT LEADERSHIP EXPERIENCE TO THE GIRL RIGHT IN HER HOME. THROUGH MID-JUNE MORE THAN 10,000 GIRLS PARTICIPATED IN THESE PROGRAMS ATTENDING VIRTUAL BADGE WORKSHOPS, SING-ALONGS, FACEBOOK LIVE EVENTS, AND INFORMAL GATHERINGS TO CONNECT WITH SISTER GIRL SCOUTS. SERVICE AND AWARDS WORKSHOPS WERE ALSO OFFERED TO ENCOURAGE GIRLS TO CONTINUE STEPS TO EARN BRONZE, SILVER, AND GOLD AWARDS. OLDER GIRLS ALSO PARTICIPATED IN ZOOMING INTO CAREERS OPPORTUNITIES WITH LOCAL FEMALE PROFESSIONALS, INCLUDING SEVERAL TAKE THE LEAD HONOREES. BEYOND THE GIRLS, GIRL SCOUTS AT HOME IS ALSO A RESOURCE FOR VOLUNTEERS, PARENTS, AND GUARDIANS ALIKE, OFFERING CHANCES FOR VOLUNTEERS TO COMPLETE TRAINING VIRTUALLY OR CONNECT WITH OTHER VOLUNTEERS TO EXCHANGE IDEAS AND ADVICE. MORE THAN 282 VOLUNTEERS PARTICIPATED THROUGH MID-JUNE. GIRL SCOUTS AT HOME ALSO OFFERS PARENTS A PLACE TO FIND SAFE AND FUN ACTIVITIES FOR THEIR CHILDREN THAT THEY CAN DO OUTDOORS OR IN THE COMFORT OF THEIR OWN HOME. SOCIAL AND EMOTIONAL RESOURCES WERE ALSO PROVIDED FOR VOLUNTEERS AND PARENTS TO AID IN HAVING DIFFICULT CONVERSATIONS WITH GIRLS ABOUT COVID-19, RACIAL UNREST, AND SOCIAL ISOLATION. JULY 5- AUGUST 7 GSEP'S FIRST EVER VIRTUAL SUMMER CAMP WAS LAUNCHED, CAMP AT HOME. THIS PROGRAM PROVIDED AGE-LEVEL SPECIFIC CAMPS THAT WERE UNIQUELY THEMED FROM WEEK TO WEEK. PROGRAM AIDE AND COUNSELOR IN TRAINING PROGRAMS WERE OFFERED TO ENSURE GIRL SCOUTS WERE ABLE TO CONTINUE THEIR PROGRESSIVE LEADERSHIP OPPORTUNITIES AT CAMP AT HOME. GIRLS RECEIVED PROGRAM BOXES FOR EACH WEEK DESIGNED ESPECIALLY FOR THEM. INCLUDED WERE THE PROGRAM BOOK FOR THE WEEK, SUPPLIES FOR THEIR DIY PROJECTS, AND OTHER FUN GIRL SCOUTS ITEMS. THE CAMP INCLUDED SYNCHRONOUS AND ASYNCHRONOUS PROGRAMS AND AN APP WHERE GIRLS COULD SAFELY SHARE PHOTOS AND WORDS OF ENCOURAGEMENT IN REAL TIME. CAMP AT HOME WAS PRICED VERY AFFORDABLY, AND CAMPERSHIPS WERE OFFERED TO 307 GIRLS WITH FINANCIAL HARDSHIPS. GIRL SCOUTS AT HOME STARTED BACK UP IN SEPTEMBER AND INCLUDED VIRTUAL BADGE WORKSHOPS, PARTNER PROGRAM INCLUDING PROGRAMMATIC PARTNERS AND CORPORATE PARTNERS, VIRTUAL WEEKEND PROGRAMS A LA CAMP AT HOME, AND A FEW HYBRID EVENTS PLANNED FOR THE FALL. FUNCTIONAL EXCELLENCE: FOR THE FIRST QUARTER OF FY20 AND THROUGH THE MONTH OF FEBRUARY, GSEP'S REVENUE EXPECTATIONS WERE BEING MET AND SURPASSED IN EVERY AREA: PROGRAM; COOKIES; RETAIL; FACILITY RENTALS; AND FUNDRAISING. UNFORTUNATELY, DUE TO COVID-19 ALL IN-PERSON PROGRAMS CEASED ON MARCH 13, 2020. PROGRAM REGISTRATION FEES WERE REFUNDED, INCLUDING THE RECORD-BREAKING 4,000+ GIRLS WHO REGISTERED FOR SUMMER CAMP. GSEP WAS SUCCESSFUL IN SELLING THE LEHIGH VALLEY SERVICE CENTER AND CLOSED DURING THE FIRST WEEK OF APRIL 2020. THE DESIRED SALE PRICE WAS RECEIVED, AND THE PROPERTY CLOSED SEVERAL MONTHS EARLIER THAN ITS FINANCIAL MODEL PROJECTIONS. THIS RESULTED IN REAL COST SAVINGS, E.G., UTILITIES. GSEP SUCCESSFULLY APPLIED FOR AN SBA PPP LOAN. WHILE GSEP FROZE ALL OPEN POSITIONS AS WELL AS ANY VACATED DURING THE YEAR, GSEP WAS ABLE TO RETAIN ALL FULL AND PART TIME EMPLOYEES. AS PART OF THE TRANSFORMATION STRATEGY (SEE BELOW) GSEP ROLLED OUT AN INTERIM ORGANIZATION CHART DEPLOYING ALL EMPLOYEES INTO IMPACTFUL ROLES, SOME OF WHOM WERE IN ROLES NOT NEEDED DURING THE COVID-19 ENVIRONMENT. THE PPP LOAN MADE THIS POSSIBLE. FROM MARCH THROUGH SEPTEMBER ALL REVENUE LINES EXCEPT COOKIES AND FUNDRAISING SAW MASSIVE DROPS, ESPECIALLY PROGRAM, RETAIL AND FACILITY RENTALS. GSEP SAVED A SIGNIFICANT AMOUNT AS WELL AS IN PLANNED EXPENSES BY CANCELING IN-PERSON CAMP. GSEP ENDED THE YEAR WITH A SIGNIFICANT SURPLUS. AS PART OF THE BUDGET PLANNING PROCESS FOR THE UPCOMING FISCAL YEAR, GSEP PRESENTED TWO BUDGETS, A LIKELY CASE, AND A PESSIMISTIC CASE BUDGET TO PROVIDE FLEXIBILITY FOR THE UNPREDICTABLE PANDEMIC ENVIRONMENT. |
| FORM 990, PART VI, SECTION A, LINE 1 | THE EXECUTIVE COMMITTEE IS COMPRISED OF THE OFFICERS OF GSEP (CHAIR, FIRST VICE CHAIR, ONE OR MORE VICE CHAIRS, SECRETARY, AND TREASURER) AND TWO BOARD MEMBERS-AT-LARGE APPOINTED BY THE BOARD CHAIR AND APPROVED BY THE ENTIRE BOARD. THE CEO WILL BE A NON-VOTING MEMBER OF THE EXECUTIVE COMMITTEE. THE EXECUTIVE COMMITTEE WILL HAVE AND MAY EXERCISE THE POWERS OF THE BOARD OF DIRECTORS BETWEEN MEETINGS OF THE BOARD OF DIRECTORS, EXCEPT THAT THE EXECUTIVE COMMITTEE WILL NOT HAVE THE POWER TO TAKE ANY ACTION WHICH IS CONTRARY TO OR A SUBSTANTIAL DEPARTURE FROM THE DIRECTION ESTABLISHED BY THE BOARD OF DIRECTORS. THE EXECUTIVE COMMITTEE WILL REPORT ACTIONS TAKEN TO THE BOARD OF DIRECTORS AT ITS NEXT BOARD MEETING. |
| FORM 990, PART VI, SECTION A, LINE 4 | GSEP BYLAWS WERE REVIEWED FOR ACCURACY AND UPDATED. THE SIGNIFICANT CHANGES WERE AS FOLLOWS: 1) MEMBERS OF THE DELEGATE COUNCIL ARE PERMITTED TO HOLD ONLY ONE DELEGATE COUNCIL POSITION AT A TIME WITH THE EXCEPTION OF MEMBERS OF THE BOARD OF DIRECTORS WHO ARE ALSO ON THE BOARD DEVELOPMENT COMMITTEE. THIS WAS NOT IN THE PREVIOUS BYLAWS. 2) THE GOVERNANCE YEAR IS DEFINED AS FROM THE CLOSE OF ONE ANNUAL MEETING TO THE CLOSE OF THE NEXT ANNUAL MEETING. THIS WAS NOT DEFINED IN THE PREVIOUS BYLAWS. 3) DUTIES AND RESPONSIBILITIES OF DELEGATE COUNCIL WERE UPDATED TO INCLUDE: A) ATTEND THE DELEGATE COUNCIL MEETINGS, ANNUAL MEETING, AND ANY SPECIAL MEETINGS OF THE DELEGATE COUNCIL; B) REPRESENT THE ENTIRE COUNCIL 4) ALL MEMBERS OF THE BOARD OF DIRECTORS MUST BE AGE 18 OR OLDER ACCORDING TO THE PENNSYLVANIA NONPROFIT CORPORATION LAW OF 1988, AS AMENDED. THIS WAS ADDED TO THE BYLAWS. 5) TERMS OF THE BOARD OF DIRECTORS AND OFFICERS OF THE BOARD OF DIRECTORS INCLUDE THAT AN INDIVIDUAL WHO HAS SERVED MORE THAN HALF A TERM IN AN ELECTED POSITION WILL BE CONSIDERED TO HAVE SERVED THE FULL TERM FOR THE PURPOSE OF DETERMINING ELIGIBILITY TO SERVE ADDITIONAL TERMS IN THAT POSITION. THIS WAS ADDED TO THE BYLAWS. 6) THE FOLLOWING DUTIES OF THE BOARD OF DIRECTORS WERE NOT PREVIOUSLY EXPLICITLY STATED IN THE BYLAWS, WHILE THESE ITEMS HAVE HISTORICALLY TAKEN PLACE, THE BYLAWS NOW FORMALLY INCLUDE THE FOLLOWING: A) MUST HIRE THE CEO; B) DEVELOP AND MAINTAIN A DECISION-INFLUENCING SYSTEM ALLOWING FOR MEMBERS OF THE COUNCIL, INCLUDING GIRL MEMBERS, TO HAVE A VOICE ON KEY ISSUES AFFECTING THE COUNCIL; C) MAINTAIN A POLICY REGARDING CONFLICT OF INTEREST. THE BOARD OF DIRECTORS MUST COMPLETE AND SIGN AN ANNUAL DISCLOSURE STATEMENT INDICATING ANY CONFLICT OR POTENTIAL CONFLICT WITH THEIR SERVICE ON THE BOARD 7) EACH BOARD MEMBER PRESENT IS PERMITTED TO HAVE ONE VOTE. THIS WAS ADDED TO THE BYLAWS. 8) THE CEO MUST BE AN EMPLOYEE AND OFFICE OF THE COUNCIL AS APPOINTED BY THE BOARD OF DIRECTORS TO SERVE AT ITS PLEASURE. THIS WAS ADDED TO THE BYLAWS. 9) THE DUTIES OF THE CHAIR OF THE BOARD OF DIRECTORS NOW INCLUDE: A) BE THE PRINCIPAL ELECTED OFFICER OF THE COUNCIL; B) LEAD THE BOARD OF DIRECTORS IN SETTING STRATEGIC DIRECTION AND PROVIDING OVERSIGHT OF THE MANAGEMENT AND AFFAIRS OF THE COUNCIL 10) THE BOARD OF DIRECTORS MAY, BY A MAJORITY VOTE OF ALL OF THE BOARD MEMBERS, REMOVE ANY MEMBER OF THE BOARD DEVELOPMENT COMMITTEE, WITH OR WITHOUT CAUSE, AT ANY TIME. THIS WAS ADDED TO THE BYLAWS. |
| FORM 990, PART VI, SECTION A, LINE 6 | MEMBERS OF GSEP WILL BE MEMBERS OF GSUSA, AGE 14 OR OLDER, AND CURRENTLY REGISTERED THROUGH GSEP. MEMBERS SHALL HAVE THE RIGHT TO RUN FOR AND BE ELECTED TO THE GSEP DELEGATE COUNCIL. THE DELEGATE COUNCIL SHALL BE COMPRISED OF: SERVICE UNIT DELEGATES, ADDITIONAL DELEGATES, BOARD AND BOARD DEVELOPMENT COMMITTEE, GIRL ADVISORS, AND GIRL DELEGATES. |
| FORM 990, PART VI, SECTION A, LINE 7A | DELEGATE COUNCIL MEMBERS ARE RESPONSIBLE FOR ELECTING THE OFFICERS AND MEMBERS-AT-LARGE TO THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE MEMBER OF THE DELEGATE COUNCIL MUST ALSO: (A) APPROVE ANY AMENDMENTS, ALTERATIONS OR REPEALS TO THE BYLAWS OR ARTICLES OF INCORPORATION (B) DETERMINE THE GENERAL DIRECTION OF GIRL SCOUTING WITHIN THE JURISDICTION OF THE GSEP BY RESPONDING TO REPORTS AND INFORMATION FROM THE BOARD OF DIRECTORS (C) ELECT THE BOARD DEVELOPMENT COMMITTEE: CHAIR AND MEMBERS-AT-LARGE (D) ELECT THE DELEGATES TO THE NATIONAL COUNCIL OF GSUSA (E) TAKING ALL OTHER ACTIONS REQUIRING A VOTE BY GSEP |
| FORM 990, PART VI, SECTION B, LINE 11B | THE IRS FORM 990 HAS BEEN PREPARED BY AN INDEPENDENT PUBLIC ACCOUNTING FIRM WITH THE ASSISTANCE OF MANAGEMENT. AN INITIAL AND DETAILED REVIEW OF THE COMPLETED FORM 990 IS PERFORMED BY THE ORGANIZATION'S CHIEF FINANCIAL OFFICER AND CHIEF EXECUTIVE OFFICER. FOLLOWING THIS REVIEW, THE FORM 990 IS PRESENTED TO THE FINANCE/AUDIT COMMITTEE FOR THEIR REVIEW. ADDITIONALLY, A LEAD MEMBER FROM THE PUBLIC ACCOUNTING FIRM THAT PREPARED THE FORM 990 ATTENDS SUCH MEETING. THE FINANCE/AUDIT COMMITTEE WILL THEN RECOMMEND THE APPROVAL OF THE IRS FORM 990 TO THE BOARD OF DIRECTORS. SUBSEQUENT TO THE COMMITTEE'S REVIEW BUT PRIOR TO FILING, A COMPLETE COPY OF THE FORM 990 IS PROVIDED ELECTRONICALLY TO EACH MEMBER OF THE BOARD OF DIRECTORS. EACH BOARD MEMBER HAS AMPLE TIME AND OPPORTUNITY TO RAISE QUESTIONS PRIOR TO FILING. THE CEO IS AUTHORIZED TO SIGN THE IRS FORM 990 AFTER IT HAS BEEN APPROVED. THE PUBLIC DISCLOSURE COPY OF THE FORM 990 IS MADE AVAILABLE TO THE PUBLIC ON THE COUNCIL'S WEBSITE. |
| FORM 990, PART VI, SECTION B, LINE 12C | EACH BOARD MEMBER OF THE ORGANIZATION IS REQUIRED TO ANNUALLY DISCLOSE ANY CONFLICTS OF INTEREST THAT ARISE BY VIRTUE OF BOARD SERVICE. THE ORGANIZATION MONITORS COMPLIANCE WITH ITS CONFLICT OF INTEREST POLICY THROUGH AN ANNUAL DISCLOSURE STATEMENT THAT IS DISTRIBUTED TO THESE INDIVIDUALS. ANNUALLY, EACH BOARD MEMBER SIGNS A CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT. ANY CONFLICTS OF INTEREST NOTED ON THE FORMS ARE COMMUNICATED TO THE FINANCE/AUDIT COMMITTEE, THE CEO, AND THE BOARD CHAIR FOR REVIEW AND APPROVAL. POTENTIAL CONFLICTS ARE INVESTIGATED IMMEDIATELY. |
| FORM 990, PART VI, SECTION B, LINE 15 | COMPENSATION IS DETERMINED FOR THE CEO BY THE BOARD OF DIRECTORS, AS RECOMMENDED BY THE HUMAN RESOURCES COMMITTEE. IN MAKING THIS DETERMINATION, COMPARABILITY AND SURVEY DATA ARE CONSIDERED BY THE BOARD OF DIRECTORS, INPUT FROM THE CEO'S DIRECT REPORTS, A CEO SELF-ASSESSMENT, AND A REVIEW OF PERFORMANCE AGAINST GOALS AND METRICS. CHANGES IN COMPENSATION ARE DETERMINED ON THE BASIS OF PERFORMANCE INCLUDING THE MEASURABLE RESULTS OF GOALS SET FOR THIS POSITION BY THE BOARD. FORM 990, PART VI, SECTION B, LINE 15B: COMPENSATION FOR OTHER OFFICERS IS RECOMMENDED BY THE CEO AND REVIEWED BY THE HUMAN RESOURCES COMMITTEE. IN MAKING THIS DETERMINATION, COMPARABILITY DATA, SELF-ASSESSMENTS, AND A REVIEW OF PERFORMANCE AGAINST GOALS AND METRICS ARE CONSIDERED. CHANGES IN COMPENSATION ARE DETERMINED ON THE BASIS OF PERFORMANCE INCLUDING THE MEASURABLE RESULTS OF GOALS SET BY THE CEO. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE UPON REQUEST BY EMAILING THE DIRECTOR OF GOVERNANCE AND ADVOCACY VIA THE ORGANIZATION'S WEBSITE. THE AUDITED FINANCIAL STATEMENTS ARE AVAILABLE FOR THE PUBLIC ON THE WEBSITE. |
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