Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 3 | AFTER OUR MANAGER RETIRED IN APRIL, 2016, WE SIGNED A SHARED SERVICES AGREEMENT WITH LOWER YELLOWSTONE RURAL ELECTRIC COOPERATIVE IN SIDNEY, MT TO PROVIDE MANAGEMENT SERVICES FOR OUR COOPERATIVE. JASON BROTHEN IS OUR CEO FROM LYREC. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE COOPERATIVE IS MADE UP OF MEMBERS WHO RECEIVE ELECTRIC SERVICES - 741 VOTING MEMBERS AS OF 12/31/2020. |
| FORM 990, PART VI, SECTION A, LINE 7A | THE MEMBERS ELECT TWO OR THREE BOARD OF TRUSTEES TO SERVE A THREE YEAR TERM AT THE COOPERATIVE ANNUAL MEETING HELD IN MARCH OF EACH YEAR. |
| FORM 990, PART VI, SECTION A, LINE 7B | ALL BY-LAW CHANGES RECOMMENDED BY THE BOARD OF TRUSTEES MUST BE APPROVED AND RATIFIED BY THE MAJORITY OF MEMBERSHIP VOTING AT THE COOPERATIVE ANNUAL MEETING. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE OFFICE MANAGER AND CEO REVIEW THE FORM 990 PRIOR TO SUBMISSION. THE BOARD OF TRUSTEES REVIEW THE FORM 990 AT A BOARD MEETING FOLLOWING SUBMISSION. AFTER REVIEW, IT IS APPROVED. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE POLICY STATES THAT THE MANAGER, BOARD, AND ATTORNEY SHARE RESPONSIBILITY FOR MONITORING AND ENFORCING THIS POLICY. A TRUSTEE DISQUALIFIES HIMSELF FROM BOARD ACTION WHEN NECESSARY. |
| FORM 990, PART VI, SECTION B, LINE 15B | A SHARED SERVICES AGREEMENT HAS BEEN SIGNED WITH LOWER YELLOWSTONE RURAL ELECTRIC COOPERATIVE IN SIDNEY, MT TO PROVIDE MYEC WITH MANAGEMENT SERVICES. LYREC IS RESPONSIBLE FOR WAGES/BENEFITS FOR THE CEO AND MYEC IS BILLED FOR SERVICES RENDERED. THE MONTANA STATEWIDE ORGANIZATION-MONTANA ELECTRIC COOPERATIVES' ASSOCIATION (MECA) PERFORMS AN ANNUAL SALARY SURVEY BY JOB CLASSIFICATION. THE CEO USES THIS SALARY SURVEY AND COST OF LIVING INDEX TO DETERMINE A RANGE OF SALARIES FOR THE OFFICE PERSONNEL AND LINEMEN. THE RECOMMENDED SALARIES ARE PRESENTED TO THE BOARD AS PART OF THE BUDGET FOR APPROVAL. |
| FORM 990, PART VI, SECTION C, LINE 19 | ALL GOVERNING DOCUMENTS, POLICIES, FINANCIAL REPORTS - CFC FORM 7 AND FORM 990- ARE AVAILABLE UPON REQUEST AT THE COOPERATIVE OFFICE. IN ADDITION, MYEC BY-LAWS ARE AVAILABLE ON OUR WEBSITE. YEAR-END FINANCIAL STATEMENTS ARE MAILED TO ALL MEMBERS WITH THE ANNUAL MEETING NOTICE PRIOR TO THE ANNUAL MEETING HELD IN MARCH OF EACH YEAR. |
| PART IX, LINE 4 | FOR THE PURPOSE OF THIS REPORT, WE ARE CONSIDERING 'BENEFITS PAID' AS THE AMOUNT OF CAPITAL CREDITS ACTUALLY PAID OUT TO OUR MEMBERS. IT IS THE TOTAL OF THE GENERAL RETIREMENT AND THE ESTATES PAID OUT. |
| PART XII, LINE 2C | THE BOARD OF TRUSTEES REQUIRE A FORMAL THREE-YEAR AUDIT ENGAGEMENT LETTER CONTRACT FIXING THE ANNUAL FEE AND PERFORM OVERSIGHT OVER THE AUDIT. IN ADDITION, THE AUDITOR IS REQUIRED TO FORMALLY PRESENT THE AUDIT AND ANY FINDINGS TO THE BOARD OF TRUSTEES. THIS PROCESS HAS NOT CHANGED FROM THE PRIOR YEAR. |
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