Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PART VI, SECTION A, LINE 3 | THE ASSOCIATION CONTRACTS WITH THE CHARLES GROUP, INC. FOR SPECIALIZED EVENT MANAGEMENT SERVICES. IT IS UNDERSTOOD THAT CAROL DAVIS-GROSSMAN, A PRINCIPAL AND EMPLOYEE OF THE CHARLES GROUP, INC. HOLDS THE POSITION OF EXECUTIVE DIRECTOR OF THE ORGANIZATION. THE EXECUTIVE DIRECTOR SERVES AS ACCOUNT SUPERVISOR AND POINT PERSON ON THE ACCOUNT AND REPORTS TO THE CEO OF THE ORGANIZATION. THE CHARLES GROUP, INC. OFFICES LOCATED IN FAIRFIELD, NJ SERVE AS THE ADDRESS OF RECORD FOR THE ORGANIZATION. |
| FORM 990, PART VI, SECTION A, LINE 3 | THE ASSOCIATION CONTRACTS WITH MCI BENELUX SA - BRUSSELS OFFICE FOR GENERAL ADMINISTRATIVE, FINANCE AND CHAPTER MANAGEMENT FUNCTIONS DESIGNATED BY HBA, AND SERVICES SURROUNDING THE ESTABLISHMENT, MANAGEMENT AND DEVELOPMENT OF THE HBA EUROPEAN OPERATIONS OFFICE. MCI OFFICE LOCATED IN BRUSSELS, BELGIUM SERVES AS THE ADDRESS OF RECORD FOR THE ORGANIZATION. |
| FORM 990, PART VI, SECTION A, LINE 6 | THE ASSOCIATION IS ORGANIZED AS A NONPROFIT CORPORATION WITH MEMBERS. ITS MEMBERSHIP EXTENDS TO PERSONS IN THE HEALTHCARE INDUSTRY. INDIVIDUAL MEMBERS HAVE ULTIMATE AUTHORITY OVER THE AFFAIRS OF THE ORGANIZATION, HOWEVER THE BOARD OF DIRECTORS SHALL HAVE AUTHORITY TO OPERATE THE ORGANIZATION WITHIN A STRUCTURE SANCTIONED BY THE MEMBERS. THE MEMBERS DO NOT SHARE IN THE ORGANIZATION'S PROFITS OR NET ASSETS. MEMBERS PAY AN ANNUAL FEE AND MEMBERSHIP ENTITLES THEM TO MONTHLY NEWSLETTERS, AN ONLINE MEMBERSHIP DIRECTORY, DISCOUNTED RATES FOR ATTENDANCE TO MEMBERSHIP EVENTS AND EDUCATIONAL PROGRAMS, AND ACCESS TO EDUCATIONAL MATERIALS. |
| FORM 990, PART VI, SECTION A, LINE 7B | THE ASSOCIATION'S BYLAWS STATE THAT PROPOSALS TO AMEND THESE BYLAWS MAY BE SUBMITTED BY A TWO-THIRDS (2/3) OF A MAJORITY VOTE OF THE VOTING MEMBERS OF THE BOARD OF DIRECTORS, OR ANY CHAPTER BOARD, OR TEN PERCENT (10%) OF THE TOTAL MEMBERSHIP OF THE ASSOCIATION (CALCULATED AS OF JULY 1 OF EACH YEAR). PROPOSALS MUST BE RECEIVED BY THE SECRETARY OF THE ASSOCIATION AT LEAST SIXTY (60) DAYS PRIOR TO THE ANNUAL BUSINESS MEETING. PROPOSED AMENDMENTS SHALL BE CONVEYED TO THE MEMBERS OF THE ASSOCIATION AT LEAST THIRTY (30) DAYS PRIOR TO THE ANNUAL BUSINESS MEETING, OR MAY, FOR CAUSE, BE RULED OUT OF ORDER BY THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION B, LINE 11B | THE 990 IS PREPARED BY THE ASSOCIATION'S ACCOUNTANTS, AN INDEPENDENT CPA FIRM. A DRAFT OF THE RETURN IS GIVEN TO THE CEO, DIRECTOR OF FINANCE AND THE TREASURER FOR A DETAILED REVIEW. PRIOR TO ITS FILING, A COPY OF THE 990 IS DISTRIBUTED TO THE FINANCE COMMITTEE, THE EXECUTIVE COMMITTEE AND THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION B, LINE 12C | THE CONFLICT OF INTEREST POLICY IS RENEWED BY THE BOARD OF DIRECTORS EACH YEAR. EACH BOARD MEMBER MUST VERIFY THEIR INDEPENDENCE OR DISCLOSE ANY CONFLICTS. |
| FORM 990, PART VI, SECTION B, LINE 15A | THE SALARY AND BONUS OF THE CEO IS DETERMINED BY THE EXECUTIVE COMMITTEE AND IS BASED ON COMPARABLE STUDIES CONDUCTED BY THE AMERICAN SOCIETY OF ASSOCIATION EXECUTIVES (ASAE) AND SIMILAR ORGANIZATIONS, AND IS APPROVED BY THE BOARD OF DIRECTORS. |
| FORM 990, PART VI, SECTION C, LINE 19 | THE ASSOCIATION'S CONFLICT OF INTEREST POLICY IS SHARED WITH THE BOARD AND LEADERSHIP VIA THE LEADERSHIP WEBSITE. THE ASSOCIATION'S GOVERNING DOCUMENTS ARE AVAILABLE TO THE GENERAL PUBLIC UPON WRITTEN REQUEST TO THE ASSOCIATION'S HEADQUARTERS. THE ASSOCIATION'S FINANCIAL STATEMENTS ARE PART OF THE ANNUAL REPORT WHICH IS AVAILABLE TO THE GENERAL PUBLIC ON THE ASSOCIATION'S WEBSITE AND/OR UPON REQUEST. |
| FORM 990, PART XII, LINE 2C | THE PROCESS HAS NOT CHANGED FROM THE PREVIOUS YEAR. |
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