Attach to Form 990 or 990-EZ.
Go to www.irs.gov/Form990 for the latest information.
| Return Reference | Explanation |
|---|---|
| FORM 990, PAGE 6, PART VI, LINE 6 | THE COOPERATIVE HAS MEMBERS WHO ARE ALSO THE CONSUMERS OF THE ELECTRICITY SOLD BY THE COOPERATIVE |
| FORM 990, PAGE 6, PART VI, LINE 7A | VEC HAS MEMBERS WHO VOTE TO ELECT A DIRECTOR TO REPRESENT THEIR DISTRICT. |
| FORM 990, PAGE 6, PART VI, LINE 7B | YES, THE COOPERATIVE NEEDS APPROVAL FROM MEMBERS TO MAKE CHANGES TO THE BYLAWS OR ARTICLES OF INCORPORATION. |
| FORM 990, PAGE 6, PART VI, LINE 11B | THE FORM IS PREPARED BY THE COOPERATIVES INDEPEDENT AUDITING FIRM AND THEN REVIEWED IN DETAIL BY VEC'S ASSISTANT CONTROLLER. AFTER THE ASSISTANT CONTROLLERS REVIEW IS COMPLETE, THE FORM 990 IS SENT TO THE CEO, CFO AND VEC'S BOARD OF DIRECTORS FOR THEIR REVIEW, PRIOR TO SUBMISSION. |
| FORM 990, PAGE 6, PART VI, LINE 12C | BOARD POLICY B.4 WAS INITIALLY APPROVED ON 1/25/2000 AND WAS REVIEWED AND REVISED ON 6/24/2014. THE POLICY COVERS ALL BOARD MEMBERS OF VERMONT ELECTRIC COOPERATIVE, INC. (VEC). ADDITIONALLY, ALL MEMBERS OF THE BOARD ARE PROVIDED AN IRS FORM 990 QUESTIONNAIRE ANNUALLY FOR COMPLETION AND THE RESPONSES ARE REVIEWED BY VEC'S FINANCE DEPARTMENT FOR COMPLETENESS. THE BOARD IS RESPONSIBLE FOR ENFORCEMENT OF THIS POLICY ON AN ONGOING BASIS. THE BOARD'S POLICY PROVIDES ALL THE REQUIREMENTS TO BE MET BY DIRECTORS AND THE PROCESS BY WHICH A VIOLATION WILL BE HANDLED. ALL DIRECTORS ARE REQUIRED TO SIGN THIS POLICY. VEC ALSO HAS A MANAGEMENT POLICY FOR CONFLICT OF INTEREST THAT WAS APPROVED ON 4/16/2014 AND REVIEWED BY THE BOARD OF DIRECTORS ON 5/12/2014. THE POLICY COVERS ALL EMPLOYEES OF VEC. ALL OFFICERS, HIGHLY COMPENSATED EMPLOYEES AND KEY EMPLOYEES COMPLETE THE IRS FORM 990 QUESTIONNAIRE ANNUALLY. THIS POLICY IS REVIEWED WITH THE EMPLOYEE DURING TEH ORIENTATION PROCESS, EMPLOYEES INDICATE THE POLICY REVIEW BY INITIALING A HARD COPY OF THE DOCUMENT. A SCAN OF THE INITIALED DOCUMENT IS THEN SENT TO THE EMPLOYEES AS A FOLLOW UP AFTER ORIENTATION. THE POLICY IS ALSO INCLUDED IN OUR PERSONNEL POLICY MANUAL AND IS POSTED ON OUR INTRANET. THE CEO IS RESPONSIBLE FOR THE ADMINISTRATION AND ENFORCEMENT OF THIS POLICY. |
| FORM 990, PAGE 6, PART VI, LINE 15A | THE CEO'S COMPENSATION IS PERFORMANCE BASED. THE BOARD OF DIRECTORS, AS A WHOLE, SETS THE CEO'S GOALS AND DOES AN ASSESSMENT DURING THE ANNUAL PERFORMANCE EVALUATION. THE CEO'S GOALS ARE PRIMARILY VEC'S STRATEGIC PLAN AND OTHER OBJECTIVES AS GIVEN BY THE BOARD OF DIRECTORS, IF THE CORE COMPETENCIES IN VEC'S STRATEGIC PLAN AND OTHER OBJECTIVES HAVE BEEN MET, THE CEO HAS BEEN SUCCESSFUL. EACH YEAR THE MANAGER OF HR PROPOSES A PERCENTAGE INCREASE TO SALARIES AS PART OF VEC'S BUDGETING PROCESS. THE INCREASE PERCENTAGE AMOUNT, ONCE APPROVED, IS THE SAME FOR THE CEO AS IT IS FOR ALL OTHER NON-UNION EMPLOYEES. THE BOARD OF DIRECTORS DOES AN ASSESSMENT OF THE CEO'S PERFORMANCE AND AWARDS THE APPROPRIATE PERCENTAGE OF INCREASE, WHICH DOES NOT EXCEED THE SALARY BUDGET OR THE SALARY RANGE. |
| FORM 990, PAGE 6, PART VI, LINE 15B | VEC'S HUMAN RESOURCE DEPARTMENT WORKS WITH A THIRD PARTY TO GATHER FORMAL MARKET DATA OF ALL POSITIONS AT LEAST EVERY THREE YEARS. ALL NON-UNION POSITIONS WERE ASSESSED BY HICKOK & BOARDMAN IN DECEMBER, 2018. IN THE OFF YEARS, VEC HAS ACCESS TO THE VERMONT SALARY SURVEY ADMINISTERED BY GALLAGHER FLYNN & CO., LLC, NRECA COMPENSATION SURVEY, SHRM COMPENSATION DATA, VHRA COMPENSATION DATA AND OUR OWN COMPILATION OF LOCAL UTILITY DATA ARE USED IN COMPARATIVE ANALYSIS AND TO ASSESS THE SALARY PLACEMENT AND INCREASES TO SALARY. A NEW SALARY BRACKET STRUCTURE WAS RECOMMENDED BY HICKOK & BOARDMAN IN 2018 AND WAS IMPLEMENTED AS PART OF THE 2018 YEAR-END AND 2019 YEAR START PROCESS. THE SALARY BRACKETS WILL BE INCREASED BY 2/3RDS OF THE AVERAGE NON-UNION INCREASE TO SALARY ANNUALLY. THE SALARY SURVEY DATA AND COMPARISONS MENTIONED ABOVE ARE USED WHEN PREPARING THE HEADCOUNT AND SALARY BUDGET AND TO HELP DETERMINE THE INCREASE POOL. ALL EMPLOYEE OFFICERS, KEY EMPLOYEES AND REMAINING NON-UNION EMPLOYEES FALL UNDER THE SAME ASSESSMENT. THIS INFORMATION IS SHARED WITH THE VEC BOARD OF DIRECTORS AND THEY USE THIS INFORMATION TO DETERMINE THE CEO'S COMPENSATION. |
| FORM 990, PAGE 6, PART VI, LINE 19 | VEC BYLAWS ARE POSTED ON THE WEBSITE, GOVERNING DOCUMENTS ARE AVAILABLE UPON MEMBER REQUEST. VEC FINANCIAL STATEMENTS ARE AVAILABLE ON THE WEBSITE, IN THE LOBBY AT THE ANNUAL MEETING OR UPON REQUEST. |
| FORM 990, PART XI, LINE 9 | 2020 NET MARGINS 4,713,323 2020 PATRONAGE RETIREMENTS -1,363,910 TOTAL 3,349,413 |
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